Procurement Management Clause Samples
The Procurement Management clause outlines the procedures and responsibilities related to acquiring goods and services necessary for a project or organization. It typically specifies how vendors are selected, the approval process for purchases, and the standards or criteria that must be met for procurement activities. By establishing clear guidelines for procurement, this clause helps ensure transparency, consistency, and compliance with relevant policies, thereby reducing the risk of disputes or inefficiencies in the purchasing process.
Procurement Management. 6.1 Subject to Clause 3.1(g) above, the Operator shall,
(a) in respect of each procurement for the purpose of the Works, such as procurement of consultancy services or provision of services other than consultancy:
(i) submit for approval the assessment of eligibility of the tenderers’ experience in (*modular integrated construction (MiC) / conversion and alteration works) under the Practice Note ADV-36 of the Buildings Department, if applicable; [*delete as appropriate]
(ii) invite at least five (5) tenderers in each procurement exercise;
(iii) submit to the Government proposals of the three (3) tenderers who have achieved the highest combined scores if two-envelope tender is adopted, or the three (3) lowest tenders fully meeting the tender requirements;
(iv) submit the Operator’s recommendation of award of the relevant contract upon evaluation; and
(v) submit a report on each procurement exercise with details and the submission deadlines will be decided by the Government.
(b) administer, manage, supervise and coordinate all studies, assessments, surveys, investigations and tests necessary for the completion of the Works;
(c) be conscious of the upper limit of the Grant as set out and is required to exercise its professional expertise to ensure the budgetary limit is maintained throughout the implementation of the Works;
(d) adopt value for money design approach avoiding inclusion of non-essential works and facilities or using materials of excessively high standard, and to ensure the design and materials used will not incur high recurrent cost in operation and maintenance;
(e) avoid specifying materials by brand names or designs/specifications that can be satisfied by only one product in the market unless with justified reasons acceptable to the Government. Reference should also be made to paragraph
2.6.1 of the Corruption Prevention Guide on Works Supervision published by the Independent Commission Against Corruption (ICAC); and
(f) seek the written approval from the Government to dispose the fixed asset procured and subsidised by any fund under the Grant. An asset may become unserviceable if it is damaged, broken, or beyond economical repair.
Procurement Management. Entity Tender Committees are expected to discuss and approve the Procurement Plan as and when necessary.
Procurement Management. 6.1.1 The Contractor shall procure production equipment, piece parts, ORDALT Kits, spares, and firmware required to provide Life Cycle Support for equipment. The Contractor shall submit Procurement Reports in accordance with CDRL A006.
6.1.2 The Contractor shall procure equipment, piece parts, ORDALT Kits, Installation Check-Out (INCO) Spares, parts and firmware required to produce sustainment ORDALT Kits as specified in Section B.
6.1.3 The Contractor shall procure parts, materials and replacements for items that become obsolete. The Government will specify requirement through approved Engineering Change Proposals (ECP) or Technical Instruction.
6.1.4 The Contractor shall accurately document, track materials and purchased parts, provide As Built Configuration Lists (ABCL) for all kits, and provide a material procurement plan which includes effective procedures to determine material needs, lead times, and delivery schedule. The Contractor shall submit Procurement Reports in accordance with CDRL A006. The Contractor shall submit Material Procurement and
Procurement Management. Contractor shall manage procurement which includes planning, executing and controlling activities to assure that material and services needed to fulfill Project goal are ordered, expedited, forwarded and delivered on time schedule and within project cost baseline.
Procurement Management. WSDA has determined that the Agency’s Procurement Policies are more restrictive than the Federal Award Uniform Guidance (2 CFR Part 200). The allowable Micro purchase (Direct Buy) threshold for Recipient’s and Subrecipient’s increased to $50,000 whereas WSDA’s Direct Buy threshold is lower, (i.e. less than $30,000 or less than $40,000 if the purchase is from a microbusiness, minibusiness, or small business, or certified veteran-owned business, or a certified OMWBE business). The Grantee shall comply with WSDA’s Procurement Policies unless the Grantee’s Procurement Policies are more restrictive; then the Grantee must follow its own policies. Please be advised that Uniform Guidance 2 CFR Part 200.317 -200.327 may also apply. In general, the following conditions apply:
Procurement Management. As of July 1, 2023, WSDA has determined that the Agency’s newly implemented Procurement Policies are more restrictive than the Federal Award Uniform Guidance. The non-federal entity’s Micro purchase (Direct Buy) threshold increased to $50,000.00 where as WSDA’s Direct Buy threshold is lower. Subrecipient shall comply with WSDA’s Procurement Policies unless the Subrecipient’s Procurement Policies are more restrictive; then the Lead Agency must follow its own policies. Please be advised that Uniform Guidance sections 200.317 -200.327 may also apply. In general, the following conditions apply:
Procurement Management. A. Supplier will not subcontract the development, manufacturing or servicing of any item without AANA’s prior written consent. In the event AANA provides such written consent, Supplier will manage and be responsible for all materials sourced to sub- contractors; this includes, but is not limited to, quality, supply availability, fluctuations in market pricing, transportation/logistics, product packaging, etc.
B. Supplier will have 100% ownership and responsibility for managing the sub-tier supply chain’s performance to deliverables required to satisfy AANA’s needs.
Procurement Management. 1. Establish the Client’s requirements regarding potential consultants and contractors and methods of obtaining quotations, offers and tenders
2. Assist Client with the processes of preparing proposal calls and tender documents, and calling for proposals and for tenders, in accordance with Sentech’s policies and procedures.
Procurement Management. As a result of LMU’s monitoring activities of Procurement Management, PMTs’ understanding and compliance with JICA rules and regulations has improved, the timeliness of the procurement process, however, still has areas that need to be strengthened. LMU will continually and carefully monitor and identify any bottlenecks with new and on-going projects.
1. Procurement Plan (Item 3.2 (a) and (b) of the ToR)
a. Submission of the Procurement Plans was one of the mandatory exercises for all PMTs as emphasized in the JICA ODA Seminar in February 2014. All PMTs have submitted their Procurement Plans. The LMU organized, jointly with JICA, a workshop to review the submitted Procurement Plan in April 2014.
2. Procurement Management (Item 3.2 (c) and (d) of the ToR)
a. Procurement progresses were monitored though various monitoring activities. As the general tendency, the time of procurement process has been shortened year after
1 Port Sector Rehabilitation Project (IQ-P20), the L/A of which was signed on February 2014, and ▇▇▇▇▇▇ Thermal Power Plant Rehabilitation Project (IQ-P21), which was signed on 23 February 2015.
Procurement Management. As the result of LMT’s monitoring activities on the Procurement Management, PMTs’ understanding and compliance with JICA rules and regulations has improved, the timeliness of the procurement process, however, has areas of improvement. LMT will continually and carefully monitor and identify any bottlenecks with new and on-going projects.
1. Procurement Plan (Item 3.2 (a) and (b) of the ToR)
a. Submission of the Procurement Plan was one of the mandatory exercises for all PMTs as emphasized in the JICA ODA Seminar in February 2013. JICA/UNDP issued official letter on 5 April to request for submission of Procurement Plan to all PMTs. All required PMTs (8 projects) have submitted.
2. Procurement Management (Item 3.2 (c) and (d) of the ToR)
a. Procurement progresses were monitored though various monitoring activities. As the general tendency, the procurement process has been shortened year by year. PMTs, however, take time for preparation of those documents against targeted days especially on the contract negotiation. It requires clear understanding on the requirements for documentation by continuous capacity development.