LEAVE PAY Clause Samples
The LEAVE PAY clause defines the employer's obligation to compensate employees for periods of authorized absence from work, such as vacation, sick leave, or statutory holidays. Typically, this clause outlines the types of leave that are paid, the calculation method for payment (such as regular salary or a percentage thereof), and any eligibility requirements or accrual systems. Its core practical function is to ensure employees receive income continuity during approved absences, thereby supporting employee well-being and compliance with labor laws.
LEAVE PAY. A. Teachers shall be credited eight (8) days sick leave per year at the beginning of the school year accumulative to one hundred (100) days. Sick leave shall be earned at the rate of one (1) day per month from September through April. If an employee fails to complete a full school year, sick days taken in excess of the earned one (1) day per month shall be deducted from the teacher's final paycheck.
1. The Board may request a physician's report if the teacher is absent for three (3) or more consecutive days or there is a pattern of absences.
2. A teacher on unpaid leave shall not accrue additional paid leave days.
3. If school is canceled due to inclement weather or acts of God and the teacher is not required to work, the teacher will not be charged a sick or business day.
B. Teachers may use paid sick leave in case of death or serious illness in the immediate family (spouse, children, parents, parents-in-law, brother, sister, grandfather, grandmother). This leave may also be available in case of death or serious illness of any other person designated by a committee of three (3) composed of the Superintendent, building principal and teacher involved.
C. All teachers will be credited three (3) paid leave days per year for personal business. These days will be earned at a rate of one and a half (1.5) days per semester. A teacher who leaves prior to the end of the school year will have their leave days prorated. The teacher will notify the building principal or Superintendent at least twenty-four (24) hours in advance of using leave. Personal business days may be accumulated to a maximum of five (5) days, but no more than four (4) days may be taken in any school year. Personal business day or days cannot be used the last day prior to or the first day subsequent to a regular school vacation, break or holiday such as Labor Day, Thanksgiving, Christmas, spring break, Good Friday or Memorial Day. Teachers may not request personal business leave for a time when the teacher is scheduled for fall or spring conferences. Any violation of the foregoing provisions may subject the teacher to disciplinary action. If an employee has four (4) or more personal business days accumulated at the end of a school year, two (2) days shall be transferred to their accumulated sick leave. The days shall be converted automatically to sick leave unless the teacher provides written notice by June 1st of each school year that they do not desire such a conversion.
D. A teacher absent from...
LEAVE PAY. A. All teachers absent from duty because of personal illness, physical disability, or injury, shall be allowed full pay for a total of ten (10) day’s absence in any school year. In the event a teacher has depleted his present accumulated sick leave, he may, upon request, borrow a maximum of ten (10) days on his sick leave policy for the following year. Said borrowed sick leave shall be deducted from final pay in the event the teacher leaves the system before days have been re-accumulated. However, temporary replacement teachers shall earn one (1) paid sick day per month of continuous employment, accumulative to no more than ten (10) days per year. Furthermore, temporary replacement teachers may not borrow sick days from anticipated accumulations.
B. Each teacher shall be entitled to an accumulation of the unused portion of each year’s sick leave which shall be available to him for future years. Sick leave may be accumulated to a total of one hundred eighty (180) days. At the end of the school year, prior to June 1, teachers who have accumulated between one hundred seventy-one (171) sick days and one hundred eighty (180) sick days may donate 10 days towards the sick bank. The teacher shall notify the business office, in writing, of their intent to donate 10 days to the sick bank. Failure to notify the business office prior to June 1 will result in that teacher not being able to donate to the sick bank for the upcoming year. No mid-year additions will be accepted. A temporary replacement teacher may carry over his accumulated sick days earned from year to year only in the event that said teacher is continued as a regular teacher. Employment must be continuous and must be converted to regular status in order to have any accumulation.
C. Each teacher shall present a signed statement, if requested by the Administration, indicating the reason for each absence, such statement to be filed in the principal’s office. The principal may request a physician’s statement for an absence of three (3) or more day’s duration.
D. Any teacher who is absent because of an injury or disease compensable under the Michigan Worker’s Compensation Law shall receive from the Board the difference between the allowance under the Worker’s Compensation Law and his regular salary, to the extent, and until such time, as said teacher shall have used up any sick leave as provided herein. The difference, as stated above, shall be calculated on the monetary value of the accumulated sick leave. E...
LEAVE PAY. Leave pay for employees detailed to a higher level position will be administered in accordance with the following: Employees working short term on a higher level assignment or detail will be entitled to approved sick and annual paid leave at the higher level rate for a period not to exceed three days. Short term shall mean an employee has been on an assignment or detail to a higher level for a period of 29 consecutive work days or less at the time leave is taken and such assignment or detail to the higher level position is resumed upon return to work. All short term assignments or details will be automatically canceled if replace- ments are required for absent detailed employees. Long term shall mean an employee has been on an assignment or detail to the higher level position for a period of 30 consecutive workdays or longer at the time leave is taken and such assignment or detail to the higher level position is resumed upon return to work. Terminal leave payments resulting from death will be paid at the higher level for all employees who are assigned or detailed to high- er level assignments on their last workday.
LEAVE PAY. A teacher shall not be eligible to receive pay for any leave unless he or she has left with the principal or designee, acceptable lesson plans for a substitute teacher.
LEAVE PAY. An employee who retires and submits proof of eligibility from the Florida Retirement System or whose employment is terminated by death shall receive payment for accrued sick leave days. Such compensation shall be the daily rate of pay at retirement or death of the employee multiplied by the maximum percentage provided for by Florida Statute times the number of accumulated sick leave days. In the event service is terminated by death, benefits shall be paid to the beneficiary as identified on the employee's group life insurance form.
LEAVE PAY. A. The Board shall continue to provide personal business days for regular permanent employees who are currently receiving such days in accordance with existing procedures.
1. All regular permanent employees shall receive up to eight (8) paid personal business days per year. These leave days may be used for illness related absences or personal business which requires the employee’s presence during the working day and is of such a nature that it cannot be attended to at a time when the employee is not at his/her regular working hours. In any given school year, the last two (2) unused days of the eight (8) received for that school year shall be reserved for personal business during the remainder of that school year. A written application for personal business containing the reason(s) must be submitted to the Superintendent/designee for approval at least three (3) working days in advance (except in the event of an emergency when a shorter notice may be acceptable).
2. Unused leave days may accumulate up to a maximum of thirty-five (35 ) days. Accumulated days may only be used for illness related absences. Upon return to work, all requests for sick leave must be submitted, and approved by the Superintendent/designee. The Board may require a doctor’s note, documenting the illness or may, at any time, at its expense, require an employee to submit to an examination by a physician.
B. An employee shall be granted a maximum of three (3) days of his/her paid personal/sick or unpaid days to attend the funeral of a member of his/her immediate family. Immediate family shall be defined as the employee’s spouse, child, employee’s mother, father, sister, brother, grandchild, grandparent, sister- requests for leave time for funeral must be submitted in advance to the Superintendent/designee.
C. Upon retirement, employees shall be paid twenty ($20.00) dollars per day for unused leave days up to a maximum of 28 days.
D. If an ESP staff member wishes to use three (3) or more days consecutively, they need to get prior approval from their supervisor.
E. No days may be used before or after a school holiday/break without prior approval from their supervisor.
F. Beginning July 1, 2011 – Maintenance staff may “cash in” up to 4 unused sick or personal business days (per year) at their regular rate of pay.
G. Unpaid days may be granted at the discretion of the superintendent. All requests for unpaid days must be submitted in writing to the superintendent/designee at least three (3) da...
LEAVE PAY. A. Sick days shall be defined as personal illness, personal disability or other approved reasons, excluding health examinations, routine dental appointments, or surgical procedures which could be scheduled during a time when school is not in session.
B. All full time teachers shall be allowed full pay for a total of twelve (12) sick days in any school year, usable immediately after school starts. Teachers with 0 thru 10 years of teaching service with Caseville Public Schools may use two (2) of the current year’s sick days for personal days. Teachers with 11 or more years of teaching service with Caseville Public Schools may use three (3) of the current year’s sick days for personal business. Teachers who bank 50 or more (accumulated) sick days can transfer one of those days to a personal day in any one given school year. For example, teachers who receive 2 personal days can add one more from their sick day bank of 50 plus; teachers with three (3) personal days can add one more from their sick day bank of 50 plus days. Unused sick days will accumulate to 100. All staff members who accumulate over the 100 days of their maximum accumulation will be compensated at the rate of $50 per day at the conclusion of each succeeding school year.
C. Half-day teachers shall be allowed full pay for a total of twelve (12) half sick days in any school year. Unused sick days will accumulate to 100 days. All half day teachers who accumulate over 100 days of their maximum accumulation will be compensated at the pro-rated rate of $50 per day at the conclusion of each succeeding school year. Sick days are usable immediately after school starts.
D. Upon filing retirement paperwork with the Office of Retirement Services, retiring teachers with a minimum of 50 accumulated sick days, up to the 100 cap, will be rewarded $50 per sick day at the conclusion of the school year.
E. CPS offers to its employees that have accumulated at least 25 sick days the opportunity to trade in 5 sick days (no more no less) for a total cash value of $500.00. Any teacher that has accumulated over 100 days must exercise Article IX Section B or this offer. No employee will be allowed both options. The request to be paid $500 for 5 unused sick days must be made by 4:00p.m. the Friday prior to the last payday in June. A designated form must be used to make this request. The full amount will be included with the teacher’s last paycheck in June.
F. A teacher who is not able to return to duty after the 5th day ...
LEAVE PAY. A. Qualified employees will receive terminal pay, based on the table below, upon retirement, death, or resignation due to illness, from the Birmingham School System. To qualify for terminal pay, the employee must have been employed for a minimum of fifteen (15) consecutive years on behalf of the Birmingham School System, must work full time, and must have reached the age where the employee is eligible for retirement benefits from the Michigan Public School Employees' Retirement Fund. An employee who qualifies for terminal pay shall receive $4,500 after fifteen (15) years of service and then according to the chart below in Section B, to a maximum of $9,000. These amounts will be paid only upon retirement, death, or resignation due to illness. In the event of death, full retirement terminal pay will be paid to the beneficiary of the employee.
B. Consecutive years of service is defined as a continuous period, during which time the employee fulfills the rules and regulations of the Board of Education policy for employment. Leave of absence will not count as credit towards the minimum fifteen (15) years of employment; however, such leave will sustain the employee's eligibility toward qualification. Retirement shall be defined as the discontinuance of employment in any Michigan public school system, and upon receipt of retirement payments from the Michigan Public School Employees' Retirement Fund.
C. Upon retirement, the employee must take the initiative of notifying the Assistant Superintendent for Human Resources if he or she is eligible for the retirement terminal pay. The Assistant Superintendent for Human Resources will check the official school records and forward to the employee and to the Assistant Superintendent for Business Services the outcome. If an employee is eligible, the Finance Department will determine the amount of terminal pay and inform the applicant. Terminal pay will not be paid until the applicant shows evidence that he or she has actually received payments under the Michigan Public School Employees' Retirement Fund law.
D. Regular part time employees will be able to participate under this Article on a pro-rata basis. The basis for pro- ration shall be the length of the working day and the length of the service year.
LEAVE PAY. A. Catastrophic leave pay may be available to an employee as set forth herein pursuant to the provisions of Education Code section 87405. Catastrophic leave pay shall consist of the amount of sick leave credit, vacation time, or compensatory time off credits that are donated to the affected employee by other employees.
1. Donations of sick leave credit shall be made in blocks that are equivalent to one day of leave for the donating employee. An employee who donates sick leave credits shall be required to have a sick leave balance equivalent to five days (e.g., full-time employee = 40 hours) following the donation.
2. Donations of vacation time or compensatory time off credits shall be made in blocks of not less than two hours per donating employee.
B. For the purpose of calculating credits for an employee who receives catastrophic pay, the following shall apply:
1. If the employee who donates eligible time credits is at a different salary rate than the employee who receives the credits, the formula to be used shall be: Donating employee’s hourly rate multiplied by number of hours donated equals $X; $X divided by receiving employee’s hourly rate equals the number of catastrophic leave hours available to receiving employee. $9.00 x 8 = $72.00; Receiving employee – Clerk (rate $7.00 per hour) will be entitled to: $72.00 ÷ $7.00 = 10.29 hours of catastrophic leave credits.
2. If the employee or employees who donate eligible time credits are at the same salary rate as the employee who receives the credits, the receiving employee shall be credited with the number of hours donated.
3. The receipt of donated time credits under this program shall not serve to extend or modify the terms or limitations of ARTICLE 5, LEAVES OF ABSENCE, paragraph 5.3, of this Agreement. However, at the written request of the employee, donated time credits shall be coordinated with differential pay during a period when the employee is on Extended Sick Leave in order to mitigate the impact of the deduction of the substitute’s pay from the employee’s regular pay. Further, at the written request of the employee, donated time credits shall be coordinated with Family Medical Leave Act benefits in order to provide a continuation of income, or to provide an extension of contributions for the District’s health insurance package, or both during the period when the employee does not receive wages from the District.
C. The employee shall fill out an application form for catastrophic leave and shal...
LEAVE PAY. (1) Except in the case of employees employed on incentive bonus work, leave payments provided for in this clause shall, subject to (a), (b), (c) and (d) hereof, be computed at the hourly rate as defined in this Agreement which the employee is receiving or entitled to receive on the date of qualification for his paid leave.
(a) The leave pay of an employee who takes leave on the date on which he becomes entitled thereto, or
(b) The leave pay of an employee in respect of whom the Council has granted an exemption at his own
(i) In the case of an employee entitled to three consecutive weeks‘ paid leave in terms of clause 12(3) of Part 1 of this Agreement, the leave pay shall be adjusted from the date of coming into force of any statutory increase which became effective within a period of three weeks from the date on which the employee qualified for the leave.
(ii) In the case of an employee entitled to four consecutive weeks‘ paid leave in terms of clause 13 of Part I of this Agreement, the leave pay shall be adjusted from the date of coming into force of any statutory increase which became effective within a period of four weeks from the date on which the employee qualified for leave.
(c) The leave pay of an employee whose leave, at the request of the employer, and only after an exemption
(2) Leave payments of employees employed on incentive bonus work shall be computed on the average weekly earnings exclusive of overtime over the last three months actually worked on incentive bonus work prior to the leave becoming due or over the number of weeks actually worked during the period of employment on incentive bonus work, whichever is the lesser period.
(3) Every employee shall be entitled under this Agreement to three consecutive weeks‘ paid leave, subject to the following conditions:
(a) The qualification for the paid leave (whether worked for one or more employer) shall be 283 shifts, exclusive of overtime, actually worked on a six-day week basis, or 234 shifts, exclusive of overtime, actually worked on a five-day week basis: Provided that—
(i) except as is otherwise provided for in proviso (ii), employment with the same employer for less than 25 shifts on a six-day week basis or 20 shifts on a five-day week basis, as the case may be, shall not count for the paid leave: Provided that an employee whose employment is terminated after working 13 shifts on a six-day week basis or 10 shifts on a five-day week basis, as the case may be, shall be credited for purpose...