Common use of Initiation of Process Clause in Contracts

Initiation of Process. Once a candidate meets the eligibility criteria, the candidate may, by letter to the Chair of the employee’s prospective advancing department, request the initiation of the advancement process. The candidate’s letter must be received not later than September 30 for advancement consideration in the Fall term, or January 31 for advancement consideration in the Spring term. On an exceptional basis only, those candidates who meet the eligibility criteria exclusively through employment in Summer academic sessions may, by letter to the Chair of the employee’s prospective advancing department, request the advancement process be undertaken in a Summer academic session. In such cases, the candidate’s letter must be received not later than May 1 and July 1 for advancement consideration in the relevant Summer academic session. The Chair of the candidate’s advancing department will respond in writing to the candidate, advising the candidate of the names of the Advancement Committee, which shall be composed of the Chair (who shall act as Chair of the Committee), another relevant academic administrator, and three (3) other members of the teaching staff, appointed by the Chair. Where possible, one of the members of the Committee shall be a member of CUPE Local 3902, Unit 3 who holds the rank of Sessional Lecturer III in the department, provided the member agrees to so serve. At least one member of the Committee shall be a faculty member from another Department or Division. Where practicable, at least one of the Committee members will have a field of expertise closely related to the courses the candidate teaches. The Chair may also solicit an external review of the advancement file. The external reviewer shall receive copies of the entire advancement file and shall provide an evaluation to the Advancement Committee for use in their deliberations. Where the Chair decides to solicit an external review of the advancement file, the Chair’s letter to the candidate will include a statement that an external reviewer will be engaged. Within two (2) weeks of the date of the Chair’s letter, the candidate may advise the Chair in writing of any express reservations with respect to the appointed members. The Chair will then advise the candidate in writing of the final composition of the Advancement Committee and the anticipated timing of its review and decision. Where the candidate has been advised that an external reviewer will be engaged, the candidate may submit up to two (2) names of potential external reviewers. Final determination of the external reviewer will be made by the Chair. The name of the external reviewer shall be kept confidential. The Chair shall designate a faculty member or members to observe the candidate in the classroom as a critical and requisite part of the advancement process. The candidate shall be advised of the observer(s) and the date(s) of the observation(s). The observer(s) shall prepare a confidential written report for submission to the Advancement Committee. At the candidate’s request, such observation may occur during the candidate’s final qualifying course or courses. Student evaluations considered by the Advancement Committee shall be provided by the advancing department. Such evaluations may include evaluations for courses taught outside the advancing Department. The candidate’s employment file(s) shall also be available to the Committee. The initial letter to the candidate will also identify the written material to be submitted by the candidate for the Committee’s consideration: • A curriculum vitae, which shall include a complete list of all courses taught since advancement to Sessional Lecturer II • A teaching dossier, which shall include a teaching statement, representative course outlines, bibliographies and assignments • A statement from the candidate indicating how the materials in the dossier and/or curriculum vitae demonstrates the candidate’s continued currency with and mastery of the subject matter and continued superior classroom teaching. The focus of these submissions shall be to demonstrate the candidate’s continued currency with and mastery of the subject matter and his/her continued superior classroom teaching. In addition, all those who are raised to the rank of Sessional Lecturer III shall demonstrate that they have adhered to the following principles: An employee shall carry out his or her responsibility for teaching with all due attention to the establishment of fair and ethical dealings with students, taking care to make himself or herself accessible to students for academic consultation, to inform students adequately regarding course formats, assignments, and methods of evaluation, to maintain teaching schedules in all but exceptional circumstances, to inform students adequately of any necessary cancellation and rescheduling of instructions and to comply with established procedures and deadlines for determining, reporting and reviewing the grades of his or her students. In performance of their duties, they shall deal fairly and ethically with their colleagues, shall avoid discrimination, shall not infringe their colleagues’ academic freedom, and shall observe appropriate principles of confidentiality.

Initiation of Process. Once a candidate meets the eligibility criteria, the candidate may, by letter to the Chair of the employee’s prospective advancing department, request the initiation of the advancement process. The candidate’s letter must be received not later than September 30 for advancement consideration in the Fall term, or January 31 for advancement consideration in the Spring term. On an exceptional basis only, those candidates who meet the eligibility criteria exclusively through employment in Summer academic sessions may, by letter to the Chair of the employee’s prospective advancing department, request the advancement process be undertaken in a Summer academic session. In such cases, the candidate’s letter must be received not later than May 1 and July 1 for advancement consideration in the relevant Summer academic session. The Chair of the candidate’s advancing department will respond in writing to the candidate, advising the candidate of the names of the Advancement Committee, which shall be composed of the Chair (who shall act as Chair of the Committee), another relevant academic administrator, and three (3) other members of the teaching staff, appointed by the Chair. Where possible, one of the members of the Committee shall be a member of CUPE Local 3902, Unit 3 who holds the rank of Sessional Lecturer III in the department, provided the member agrees to so serve. At least one member of the Committee shall be a faculty member from another Department or Division. Where practicable, at least one of the Committee members will have a field of expertise closely related to the courses the candidate teaches. The Chair may also solicit an external review of the advancement file. The external reviewer shall receive copies of the entire advancement file and shall provide an evaluation to the Advancement Committee for use in their deliberations. Where the Chair decides to solicit an external review of the advancement file, the Chair’s letter to the candidate will include a statement that an external reviewer will be engaged. Within two (2) weeks of the date of the Chair’s letter, the candidate may advise the Chair in writing of any express reservations with respect to the appointed members. The Chair will then advise the candidate in writing of the final composition of the Advancement Committee and the anticipated timing of its review and decision. Where the candidate has been advised that an external reviewer will be engaged, the candidate may submit up to two (2) names of potential external reviewers. Final determination of the external reviewer will be made by the Chair. The name of the external reviewer shall be kept confidential. The Chair shall designate a faculty member or members to observe the candidate in the classroom as a critical and requisite part of the advancement process. The candidate shall be advised of the observer(s) and the date(s) of the observation(s). The observer(s) shall prepare a confidential written report for submission to the Advancement Committee. At the candidate’s request, such observation may occur during the candidate’s final qualifying course or courses. Student evaluations considered by the Advancement Committee shall be provided by the advancing department. Such evaluations may include evaluations for courses taught outside the advancing Department. The candidate’s employment file(s) shall also be available to the Committee. The initial letter to the candidate will also identify the written material to be submitted by the candidate for the Committee’s consideration: • A curriculum vitae, which shall include a complete list of all courses taught since advancement to Sessional Lecturer II • A teaching dossier, which shall include a teaching statement, representative course outlines, bibliographies and assignments • A statement from the candidate indicating how the materials in the dossier and/or curriculum vitae demonstrates the candidate’s continued currency with and mastery of the subject matter and continued superior classroom teaching. The focus of these submissions shall be to demonstrate the candidate’s continued currency with and mastery of the subject matter and his/her continued superior classroom teaching. In addition, all those who are raised to the rank of Sessional Lecturer III shall demonstrate that they have adhered to the following principles: An employee shall carry out his or her responsibility for teaching with all due attention to the establishment of fair and ethical dealings with students, taking care to make himself or herself be accessible to students for academic consultation, to inform students adequately regarding course formats, assignments, and methods of evaluation, to maintain teaching schedules in all but exceptional circumstances, to inform students adequately of any necessary cancellation and rescheduling of instructions and to comply with established procedures and deadlines for determining, reporting and reviewing the grades of his or her students. In performance of their duties, they shall deal fairly and ethically with their colleagues, shall avoid discrimination, shall not infringe their colleagues’ academic freedom, and shall observe appropriate principles of confidentiality.

Initiation of Process. Once a candidate meets the eligibility criteria, the candidate may, by letter to the Chair of the employee’s prospective advancing department, request the initiation of the advancement process. The candidate’s letter must be received not later than September 30 for advancement consideration in the Fall term, or January 31 for advancement consideration in the Spring term. On an exceptional basis only, those candidates who meet the eligibility criteria exclusively through employment in Summer academic sessions may, by letter to the Chair of the employee’s prospective advancing department, request the advancement process be undertaken in a Summer academic session. In such cases, the candidate’s letter must be received not later than May 1 and July 1 for advancement consideration in the relevant Summer academic session. The Chair of the candidate’s advancing department will respond in writing to the candidate, advising the candidate of the names of the Advancement Committee, which shall be composed of the Chair (who shall act as Chair of the Committee), another relevant academic administrator, and three (3) other members of the teaching staff, appointed by the Chair. Where possible, one of the members of the Committee shall be a member of CUPE Local 3902, Unit 3 who holds the rank of Sessional Lecturer III in the department, provided the member agrees to so serve. At least one member of the Committee shall be a faculty member from another Department or Division. Where practicable, at least one of the Committee members will have a field of expertise closely related to the courses the candidate teaches. The Chair may also solicit an external review of the advancement file. The external reviewer shall receive copies of the entire advancement file and shall provide an evaluation to the Advancement Committee for use in their deliberations. Where the Chair decides to solicit an external review of the advancement file, the Chair’s letter to the candidate will include a statement that an external reviewer will be engaged. Within two (2) weeks of the date of the Chair’s letter, the candidate may advise the Chair in writing of any express reservations with respect to the appointed members. The Chair will then advise the candidate in writing of the final composition of the Advancement Committee and the anticipated timing of its review and decision. Where the candidate has been advised that an external reviewer will be engaged, the candidate may submit up to two (2) names of potential external reviewers. Final determination of the external reviewer will be made by the Chair. The name of the external reviewer shall be kept confidential. The Chair shall designate a faculty member or members to observe the candidate in the classroom as a critical and requisite part of the advancement process. The candidate shall be advised of the observer(s) and the date(s) of the observation(s). The observer(s) shall prepare a confidential written report for submission to the Advancement Committee. At the candidate’s request, such observation may occur during the candidate’s final qualifying course or courses. Student evaluations considered by the Advancement Committee shall be provided by the advancing department. Such evaluations may include evaluations for courses taught outside the advancing Department. The candidate’s employment file(s) shall also be available to the Committee. The initial letter to the candidate will also identify the written material to be submitted by the candidate for the Committee’s consideration: •  A curriculum vitae, which shall include a complete list of all courses taught since advancement to Sessional Lecturer II •  A teaching dossier, which shall include a teaching statement, representative course outlines, bibliographies and assignments •  A statement from the candidate indicating how the materials in the dossier and/or curriculum vitae demonstrates the candidate’s continued currency with and mastery of the subject matter and continued superior classroom teaching. The focus of these submissions shall be to demonstrate the candidate’s continued currency with and mastery of the subject matter and his/her continued superior classroom teaching. In addition, all those who are raised to the rank of Sessional Lecturer III shall demonstrate that they have adhered to the following principles: An employee shall carry out his or her responsibility for teaching with all due attention to the establishment of fair and ethical dealings with students, taking care to make himself or herself accessible to students for academic consultation, to inform students adequately regarding course formats, assignments, and methods of evaluation, to maintain teaching schedules in all but exceptional circumstances, to inform students adequately of any necessary cancellation and rescheduling of instructions and to comply with established procedures and deadlines for determining, reporting and reviewing the grades of his or her students. In performance of their duties, they shall deal fairly and ethically with their colleagues, shall avoid discrimination, shall not infringe their colleagues’ academic freedom, and shall observe appropriate principles of confidentiality.

Initiation of Process. Once a candidate meets the eligibility criteria, the candidate may, by letter to the Chair of the employee’s prospective advancing department, request the initiation of the advancement process. The candidate’s letter must be received not later than September 30 for advancement consideration in the Fall term, or January 31 for advancement consideration in the Spring term. On an exceptional basis only, those candidates who meet the eligibility criteria exclusively through employment in Summer academic sessions may, by letter to the Chair of the employee’s prospective advancing department, request the advancement process be undertaken in a Summer academic session. In such cases, the candidate’s letter must be received not later than May 1 and July 1 for advancement consideration in the relevant Summer academic session. The Chair of the candidate’s advancing department will respond in writing to the candidate, advising the candidate of the names of the Advancement Committee, which shall be composed of the Chair (who shall act as Chair of the Committee), another relevant academic administrator, and three (3) other members of the teaching staff, appointed by the Chair. Where possible, one of the members of the Committee shall be a member of CUPE Local 3902, Unit 3 who holds the rank of Sessional Lecturer III in the department, provided the member agrees to so serve. At least one member of the Committee shall be a faculty member from another Department or Division. Where practicable, at least one of the Committee members will have a field of expertise closely related to the courses the candidate teaches. The Chair may also solicit an external review of the advancement file. The external reviewer shall receive copies of the entire advancement file and shall provide an evaluation to the Advancement Committee for use in their deliberations. Where the Chair decides to solicit an external review of the advancement file, the Chair’s letter to the candidate will include a statement that an external reviewer will be engaged. Within two (2) weeks of the date of the Chair’s letter, the candidate may advise the Chair in writing of any express reservations with respect to the appointed members. The Chair will then advise the candidate in writing of the final composition of the Advancement Committee and the anticipated timing of its review and decision. Where the candidate has been advised that an external reviewer will be engaged, the candidate may submit up to two (2) names of potential external reviewers. Final determination of the external reviewer will be made by the Chair. The name of the external reviewer shall be kept confidential. The Chair shall designate a faculty member or members to observe the candidate in the classroom as a critical and requisite part of the advancement process. The candidate shall be advised of the observer(s) and the date(s) of the observation(s). The observer(s) shall prepare a confidential written report for submission to the Advancement Committee. At the candidate’s request, such observation may occur during the candidate’s final qualifying course or courses. Student evaluations considered by the Advancement Committee shall be provided by the advancing department. Such evaluations may include evaluations for courses taught outside the advancing Department. The candidate’s employment file(s) shall also be available to the Committee. The initial letter to the candidate will also identify the written material to be submitted by the candidate for the Committee’s consideration: • x A curriculum vitae, which shall include a complete list of all courses taught since advancement to Sessional Lecturer II • x A teaching dossier, which shall include a teaching statement, representative course outlines, bibliographies and assignments • x A statement from the candidate indicating how the materials in the dossier and/or curriculum vitae demonstrates the candidate’s continued currency with and mastery of the subject matter and continued superior classroom teaching. The focus of these submissions shall be to demonstrate the candidate’s continued currency with and mastery of the subject matter and his/her continued superior classroom teaching. In addition, all those who are raised to the rank of Sessional Lecturer III shall demonstrate that they have adhered to the following principles: An employee shall carry out his or her responsibility for teaching with all due attention to the establishment of fair and ethical dealings with students, taking care to make himself or herself be accessible to students for academic consultation, to inform students adequately regarding course formats, assignments, and methods of evaluation, to maintain teaching schedules in all but exceptional circumstances, to inform students adequately of any necessary cancellation and rescheduling of instructions and to comply with established procedures and deadlines for determining, reporting and reviewing the grades of his or her students. In performance of their duties, they shall deal fairly and ethically with their colleagues, shall avoid discrimination, shall not infringe their colleagues’ academic freedom, and shall observe appropriate principles of confidentiality.