Common use of Head Start Program Clause in Contracts

Head Start Program. CERTIFICATIONS A. You are prepared to consent to all requirements governing program reporting, fiscal management, reprogramming of funds, and methods for allocating funds. B. You are required to have 100% full enrollment on the first day of service and maintain full enrollment throughout the contract term. Failure to do so will subject this contract to a reduction in slots and/or funding based on policy and formula determined by the Department. You will be notified of any such determination and resultant action through an official written communication from the Department. Programs must ensure that Head Start / Early Head Start income and age eligibility requirements are met, and that enrollment files contain applicable documentation. C. You agree to have as a goal an Average Daily Attendance (ADA) of 85%, and to maintain records indicating the reason for each absence. You further agree to implement procedures for follow-up on patterns of absenteeism and on non-excused absences. D. You agree that administrative costs for the development and administration of your Head Start / Collaboration / Early Head Start program shall not exceed 10% of the total direct costs of the program. E. You agree to develop management plans for the operation of your Head Start program based on the Head Start Performance Standards; and/or Administrative Standards; and/or the IDHS Child Care Program Manual and the DCFS Day Care Licensing Standards as they include: Early Childhood Development and Health Services, Family and Community Partnerships, and Program Design and Management. You further assure that your management plans will be reviewed for approval by the Head Start Policy Committee at the Subgrantee level. F. You are required to conduct an annual self-assessment for your Head Start program and assure that the assessment will address all reviews and non-compliance findings by the Department. You further assure that improvement plans will be developed and implemented to ensure full compliance with the Head Start Performance Standards, and all other City of Chicago, State and Federal requirements. G. You are required to collect child outcome data three times per program year (Fall, Winter and Spring). H. You are required to submit timely program reports as directed by the Department. I. You assure that as a condition for accepting Head funds: class size, group size and care giver ratios will never exceed Head Start requirements including: seventeen (17) children for a half day center, twenty (20) children for a full day center, eight (8) children for an Early Head Start full day center with an assistant, and licensing capacity for Family Child Care Homes including a care giver / child ratio of one to four for Early Head Start. J. You assure that 10% of funded Head Start enrollment is provided to children with disabilities. You further assure that all children receive a screening within forty-five (45) calendar days of their enrollment with follow-up services provided, as indicated. K. You assure that members of your Policy Committee and Board Members have met, discussed, reviewed and approved your application submitted by the Department for funding, as well as, the Fiscal Year 2012 Work Program/Plan and Budget developed by you. L. You agree that all buildings, facilities, equipment, and personal and real property to be used as part of the Head Start programs conform to the following requirements: 1. All aspects of the proposed program will conform to all appropriate local, State, and Federal codes, regulations and laws prior to the commencement of the program, and for the entire duration of the program; 2. All local and State fire, health, sanitation, safety and building codes have been complied with prior to the commencement of the program; 3. All such buildings, facilities, equipment, personal and/or real property will be safe- guarded properly for children prior to the commencement of the program; 4. Required approvals or licenses from all appropriate State and local authorities have been or will be obtained prior to the commencement of the program, and will be valid for the entire duration of the proposed project period; and 5. There must be a valid lease agreement or title of ownership for the program space or building in which the Head Start / Early Head Start is operated. M. You assure that your written personnel policies contain a statement regarding the role of the Parent Policy Committee in personnel matters. N. You are required to comply with ACYF PI-HS-05-01 (Cap on Employee Compensation). O. You agree to establish safeguards to prohibit nepotism, and have a written policy distributed to staff and board members, which indicates: 1. No person shall hold a job while he/she or an immediate family member (spouse, parent, in-law, sibling, offspring, or other relative, except a cousin), serves on the Board of Directors; and 2. No person shall hold a job over which a member of his/her immediate family exercises supervisory authority. P. You assure that the Board will adhere to the Head Start Performance Standards as related to their respective roles and responsibilities to the program. Q. You agree to comply with Head Start policy regarding the age of enrolled children. R. You assure that you have a contract/subcontract with each licensed family child care home, center, and/or child care partner (as applicable) detailing: agreements, requirements and policies signed by both parties. S. You agree to provide pre-service training and in-service training opportunities to program staff, home providers and parent volunteers to assist them in acquiring or increasing the knowledge and skills they need to effectively operate a comprehensive Head Start / Early Head Start program. You also agree to provide and ensure that board members receive on-going training, orientation and governance education pertaining to their roles and responsibilities relating to the Head Start program. T. You assure that you have budgeted funds to adequately cover all parent activities, including reimbursement for carfare. It is further assured that you will make the child care arrangements for Policy Council Delegates and Alternates when parents are attending Policy Council and Standing Committee meetings sponsored by the Department. U. You further certify that included in the budget are the following Parent Involvement Activities: training; out of town air fare and per diem; non-program adult food; child care expenses; and local travel and cultural event tickets or fees (see non-personnel detail budget form). The approval of the Head Start Committee Chairperson shall attest to this effect and be authenticated in your non-personnel detail of your budget. V. You assure that you will have a Policy Committee structured early in the program year (September, October, November). You will submit a Letter of Certification to the Department by November 30, 2011 indicating the names of their elected Delegates and Alternates to the Department’s Parent Policy Council. W. You agree to update your Community Assessment, to include data reflecting changes in community demographics, as they relate to childcare needs. You further assure that your Community Assessment will be reviewed and approved by the Parent Policy Committee, and will be on file at each site prior to your 2009 self assessment. X. You assure that staff qualifications are met as follows: 1. Each Head Start classroom in center-based programs must have a teacher who has at least one of the following qualifications: (A) A Child Development Associate (CDA) credential that is appropriate to the age of the children being served; (B) A State-awarded certificate for preschool teachers that meets or exceeds the requirements for a CDA credential; (C) An associate, baccalaureate or advanced degree in early childhood education; (D) An associate degree in a field related to early childhood education and coursework equivalent to a major relating to early childhood education with experience teaching preschool-age children; (E) A baccalaureate or advanced degree in any field and coursework equivalent to a major relating to early childhood education with experience teaching preschool-age children; or (F) A baccalaureate degree in any field and has been admitted into the Teach For America program, passed a rigorous early childhood content exam, such as the Praxis II, participated in a Teach For America summer training institute that includes teaching preschool children, and is receiving ongoing professional development and support from Teach For America’s professional staff. 2. By October 1, 2011, each Head Start classroom in center-based programs must have a teacher who has at least one of the following: (A) An associate, baccalaureate or advanced degree in early childhood education; (B) An associate degree in a field related to early childhood education and coursework equivalent to a major relating to early childhood education, with experience teaching preschool-age children; (C) A baccalaureate or advanced degree in any field and coursework equivalent to a major relating to early childhood education, with experience teaching preschool-age children or; (D) A baccalaureate degree in any field and has been admitted into the Teach For America program, passed a rigorous early childhood content exam, such as the Praxis II, participated in a Teach For America summer training institute that includes teaching preschool children and is receiving ongoing professional development and support from Teach For America’s professional staff. 3. By September 30, 2013 all teaching assistants in center-based programs must: (A) Have a child development associate (CDA) credential; (B) Be enrolled in a CDA credential program that will be completed within 2 years; or (C) Have an associate or baccalaureate degree (in any area) or be enrolled in a program leading to such a degree. 4. By September 30, 2013 all education coordinators (including those that serve as curriculum specialists), nationwide in center-based programs must have: (A) A baccalaureate or advanced degree in early childhood education; or (B) A baccalaureate or advanced degree in any subject and coursework equivalent to a major relating to early childhood education with experience teaching preschool-age children. 5. Independent family child care home providers have or will have attained the Infant Toddler CDA credential within twenty four months of participation in the program; and 6. Early Head Start teachers are required to have a CDA credential for Infant and Toddler Caregivers, or an equivalent credential that addresses comparable competencies within one year of hire as a teacher of infants and toddlers. By September 30, 2010, all Early Head Start teachers must have, at a minimum, a CDA credential and have been trained (or have equivalent coursework) in early childhood development. By September 30, 2012 all Early Head Start teachers must meet the above requirement and be trained (or have equivalent coursework) in early childhood development with a focus on infant and toddler development. Y. You assure that the per diem rates you charge for Collaboration services to clients supported through this contract do not exceed: 1. The rates you charge for the same or similar services to the general public and/or your non- subsidized (private paying) clients, as may be applicable; and 2. The maximum allowable by the State of Illinois. Z. You assure: 1. The full site/provider per diem rate, as set or approved by the State of Illinois for Family Child Care Home services, is passed on to the individual family child care home provider; and 2. All reimbursement for direct services based on the site/provider per diem rate for eligible days beyond attended days is passed on to the individual home provider.

Head Start Program. CERTIFICATIONS A. You are prepared to consent to all requirements governing program reporting, fiscal management, reprogramming of funds, and methods for allocating funds. B. You are required to have 100% full enrollment on the first day of service and maintain full enrollment throughout the contract term. Failure to do so will subject this contract to a reduction in slots and/or funding based on policy and formula determined by the Department. You will be notified of any such determination and resultant action through an official written communication from the Department. Programs must ensure that Head Start / Early Head Start income and age eligibility requirements are met, and that enrollment files contain applicable documentation. C. You agree to have as a goal an Average Daily Attendance (ADA) of 85%, and to maintain records indicating the reason for each absence. You further agree to implement procedures for follow-up on patterns of absenteeism and on non-excused absences. D. You agree that administrative costs for the development and administration of your Head Start / Collaboration / Early Head Start program shall not exceed 10% of the total direct costs of the program. E. You agree to develop management plans for the operation of your Head Start program based on the Head Start Performance Standards; and/or Administrative Standards; and/or the IDHS Child Care Program Manual and the DCFS Day Care Licensing Standards as they include: Early Childhood Development and Health Services, Family and Community Partnerships, and Program Design and Management. You further assure that your management plans will be reviewed for approval by the Head Start Policy Committee at the Subgrantee Subrecipient level. F. You are required to conduct an annual self-assessment for your Head Start program and assure that the assessment will address all reviews and non-compliance findings by the Department. You further assure that improvement plans will be developed and implemented to ensure full compliance with the Head Start Performance Standards, and all other City of Chicago, State and Federal requirements. G. You are required to collect child outcome data three times per program year (Fall, Winter and Spring). H. You are required to submit timely program reports as directed by the Department. I. You assure that as a condition for accepting Head Start funds: class size, group size and care giver ratios will never exceed Head Start requirements including: seventeen (17) children for a half day center, twenty (20) children for a full day center, eight (8) children for an Early Head Start full day center with an assistant, and licensing capacity for Family Child Care Homes including a care giver / child ratio of one to four for Early Head Start, or as required according to the age of the children. J. You assure that 10% of funded Head Start enrollment is provided to children with disabilities. You further assure that all children receive a screening within forty-five (45) calendar days of their enrollment with follow-up services provided, as indicated. K. You assure that members of your Policy Committee and Delegate Agency Board Members have met, discussed, reviewed and approved your application submitted by the Department for funding, as well as, the Fiscal Year 2012 applicable Head Start Work Program/Plan and Budget developed by you. L. You agree that all buildings, facilities, equipment, and personal and real property to be used as part of the Head Start programs conform to the following requirements: 1. All aspects of the proposed program will conform to all appropriate local, State, and Federal codes, regulations and laws prior to the commencement of the program, and for the entire duration of the program; 2. All local and State fire, health, sanitation, safety and building codes have been complied with prior to the commencement of the program; 3. All such buildings, facilities, equipment, personal and/or real property will be safe- guarded properly for children prior to the commencement of the program; 4. Required approvals or licenses from all appropriate State and local authorities have been or will be obtained prior to the commencement of the program, and will be valid for the entire duration of the proposed project period; and 5. There must be a valid lease agreement or title of ownership for the program space or building in which the Head Start / Early Head Start is operated. M. You assure that your written personnel policies contain a statement regarding the role of the Parent Policy Committee in personnel matters. N. You are required to comply with ACYF PI-HS-05-01 (Cap on Employee Compensation). O. You agree to establish safeguards to prohibit nepotism, and have a written policy distributed to staff and board members, which indicates: 1. No person shall hold a job while he/she or an immediate family member (spouse, parent, in-law, sibling, offspring, or other relative, except a cousin), serves on the Board of Directors; and 2. No person shall hold a job over which a member of his/her immediate family exercises supervisory authority. P. You assure that the Delegate Agency Board will adhere to the Head Start Performance Standards as related to their respective roles and responsibilities to the program. Q. You agree to comply with Head Start policy regarding the age of enrolled children. R. You assure that you have a contract/subcontract with each licensed family child care home, center, and/or child care partner (as applicable) detailing: agreements, requirements and policies signed by both parties. S. You agree to provide pre-service training and in-service training opportunities to program staff, home providers and parent volunteers to assist them in acquiring or increasing the knowledge and skills they need to effectively operate a comprehensive Head Start / Early Head Start program. You also agree to provide and ensure that board members receive on-going training, orientation and governance education pertaining to their roles and responsibilities relating to the Head Start program. T. You assure that you have budgeted funds to adequately cover all parent activities, including reimbursement for carfarecarfare and child care reimbursement . It is further assured that you will make the child care arrangements for Policy Council Delegates and Alternates when parents are attending Policy Council and Standing Committee meetings sponsored by the Department. U. You further certify that included in the budget are the following Parent Involvement Activities: training; out of town air fare and per diem; non-program adult food; child care expenses; and local travel and cultural event tickets or fees (see non-personnel detail budget form). The approval of the Head Start Committee Chairperson shall attest to this effect and be authenticated in your non-personnel detail of your budget. V. You assure that you will have a Policy Committee structured early in the program year (September, October, November). You will submit a Letter of Certification to the Department by November 30, 2011 indicating the names of their elected Delegates and Alternates to the Department’s Parent Policy Council. W. You agree to update your Community Assessment, to include data reflecting changes in community demographics, as they relate to childcare needs. You further assure that your Community Assessment will be reviewed and approved by the Parent Policy Committee, and will be on file at each site prior to your 2009 self assessment. X. You assure that staff qualifications are met as follows: 1. Each Head Start classroom in center-based programs must have a teacher who has at least one of the following qualifications: (A) A Child Development Associate (CDA) credential that is appropriate to the age of the children being served; (B) A State-awarded certificate for preschool teachers that meets or exceeds the requirements for a CDA credential; (C) An associate, baccalaureate or advanced degree in early childhood education; (D) An associate degree in a field related to early childhood education and coursework equivalent to a major relating to early childhood education with experience teaching preschool-age children; (E) A baccalaureate or advanced degree in any field and coursework equivalent to a major relating to early childhood education with experience teaching preschool-age children; or (F) A baccalaureate degree in any field and has been admitted into the Teach For America program, passed a rigorous early childhood content exam, such as the Praxis II, participated in a Teach For America summer training institute that includes teaching preschool children, and is receiving ongoing professional development and support from Teach For America’s professional staff. 2. By October 1, 2011, each Head Start classroom in center-based programs must have a teacher who has at least one of the following: (A) An associate, baccalaureate or advanced degree in early childhood education; (B) An associate degree in a field related to early childhood education and coursework equivalent to a major relating to early childhood education, with experience teaching preschool-age children; (C) A baccalaureate or advanced degree in any field and coursework equivalent to a major relating to early childhood education, with experience teaching preschool-age children or; (D) A baccalaureate degree in any field and has been admitted into the Teach For America program, passed a rigorous early childhood content exam, such as the Praxis II, participated in a Teach For America summer training institute that includes teaching preschool children and is receiving ongoing professional development and support from Teach For America’s professional staff. 3. By September 30, 2013 all teaching assistants in center-based programs must: (A) Have a child development associate (CDA) credential; (B) Be enrolled in a CDA credential program that will be completed within 2 years; or (C) Have an associate or baccalaureate degree (in any area) or be enrolled in a program leading to such a degree. 4. By September 30, 2013 all education coordinators (including those that serve as curriculum specialists), nationwide in center-based programs must have: (A) A baccalaureate or advanced degree in early childhood education; or (B) A baccalaureate or advanced degree in any subject and coursework equivalent to a major relating to early childhood education with experience teaching preschool-age children. 5. Independent family child care home providers have or will have attained the Infant Toddler CDA credential within twenty four months of participation in the program; and 6. Early Head Start teachers are required to have a CDA credential for Infant and Toddler Caregivers, or an equivalent credential that addresses comparable competencies within one year of hire as a teacher of infants and toddlers. By September 30, 2010, all Early Head Start teachers must have, at a minimum, a CDA credential and have been trained (or have equivalent coursework) in early childhood development. By September 30, 2012 all Early Head Start teachers must meet the above requirement and be trained (or have equivalent coursework) in early childhood development with a focus on infant and toddler development. Y. You assure that the per diem rates you charge for Collaboration services to clients supported through this contract do not exceed: 1. The rates you charge for the same or similar services to the general public and/or your non- subsidized (private paying) clients, as may be applicable; and 2. The maximum allowable by the State of Illinois. Z. You assure: 1. The full site/provider per diem rate, as set or approved by the State of Illinois for Family Child Care Home services, is passed on to the individual family child care home provider; and 2. All reimbursement for direct services based on the site/provider per diem rate for eligible days beyond attended days is passed on to the individual home provider.