Common use of Grievance Processing Clause in Contracts

Grievance Processing. 1. Step 1. Grievances shall be initiated within thirty (30) calendar days of the time the aggrieved or the Association knows or by reasonable diligence should have known of the alleged grievance. Grievances shall be reduced in writing, stating the specific Article(s) alleged to have been violated and clear explanation of the alleged violation sufficient to allow processing of the grievance. Grievances shall be submitted on the form identified as the Official Statement of Grievance Form (Appendix C). Teachers shall informally pursue resolution of the grievance with their immediate supervisor outside the bargaining unit during this time. The aggrieved, with or without the Association representation, shall submit the grievance to his/her immediate excluded educational supervisor. If the on-site supervisor is not the immediate educational supervisor then a grievance shall be submitted to both the educational supervisor and the on-site supervisor. The final decision shall rest with the educational supervisor within the time limits. The supervisor shall respond in writing within fourteen (14) calendar days from the receipt of the grievance, unless the grievance was filed prior to a scheduled vacation period, in this event, an extension may be requested, per Section C.6. 2. Step 2. If the grievance is not settled in Section C.1. (Step 1), the grievance shall be submitted to the Agency Head or designee in writing within fourteen (14) calendar days from the receipt of the supervisor's response. The Agency Head or designee shall respond in writing to the grievance within fourteen (14) calendar days from the receipt of the grievance. 3. Step 3. If the grievance is not resolved at the Agency (Step 2), the Association may file the grievance with the Labor Relations Unit of the Department of Administrative Services within fourteen (14) calendar days after receiving the response from the Agency. The Labor Relations Unit shall respond to the grievance within fourteen (14) calendar days.

Grievance Processing. STEP 1. Step 1. Grievances : Any grievance shall be initiated within thirty (30) calendar days of discussed with the time the aggrieved or the Association knows or by reasonable diligence should have known of the alleged grievance. Grievances shall be reduced in writing, stating the specific Article(s) alleged to have been violated and clear explanation of the alleged violation sufficient to allow processing of the grievance. Grievances shall be submitted on the form identified as the Official Statement of Grievance Form (Appendix C). Teachers shall informally pursue resolution of the grievance with their employee’s immediate supervisor outside the bargaining unit during this time. The aggrieved, with or without the Association representation, shall submit the grievance to his/her immediate excluded educational supervisor. If the on-site supervisor issue is not resolved at the immediate educational supervisor then a grievance shall be submitted to both the educational supervisor and the on-site supervisor. The final decision shall rest with the educational supervisor ’s level within the time limits. The supervisor shall respond in writing within fourteen fifteen (1415) calendar days from the receipt day of presentation, the grievance, unless the grievance was filed prior to a scheduled vacation period, in this event, an extension issue may be requested, per Section C.6. 2. Step 2processed to the second step. If the grievance department head is not settled in Section C.1. (Step 1)the immediate supervisor, the grievance shall be submitted to the Agency Head or designee in writing within fourteen (14) calendar days from and contain the receipt of the supervisor's response. The Agency Head or designee shall respond information specified in writing to the grievance within fourteen (14) calendar days from the receipt of the grievanceStep 2 below. 3. Step 3. STEP 2: If the grievance is not resolved at the Agency (Step 2)1 of this procedure, the Association may file then the grievance may be filed with the Labor Relations Unit General Manager or designee. The grievance must be in writing and must be filed within fifteen (15) days of the Department of Administrative Services within fourteen (14) calendar days after receiving the response from Step 1 or from the Agencydate when such response was due. The grievance must state: (1) the specific MOU provision or policy or procedure which is alleged to have been violated; (2) the statement of facts comprising the violation; (3) the requested remedy. The General Manager, or designee shall have fifteen (15) working days in which to investigate the issues and respond in writing to the grievance. NOTE: If grievance is against the General Manager or caused by actions of the General Manager, the process shall start at Step 2 with a filing, in writing, to the General Manager. STEP 3: If the grievance is not resolved at Step 2 of this procedure following the General Manager’s response at Step 2, the employee or representative may then, within fifteen (15) days request Mediation with the State Mediation and Conciliation Services (SMCS) in accordance with Section 10 (A-D) of the District Labor Relations Unit shall respond Policy. The Union would be responsible for notifying the General Manager of the intent, contact SMCS with a copy to the District. The request shall spell out what is in dispute. The parties shall meet with the mediator in a timely manner in an effort to resolve the grievance. The mediator’s recommendations regarding the resolution of the grievance within fourteen (14) calendar daysshall be shared with the Union and the General Manager in writing following the completion of mediation. The mediator’s recommendations shall be advisory to the General Manager, whose decision shall be final and binding. All grievances shall be represented and acted upon in a timely manner. However, with the mutual consent of the parties, the time limitation for any step may be extended. The District and the Union shall be responsible for all their sides costs associated with the SMCS.

Grievance Processing. 1. Step 1. Grievances shall be initiated within thirty (30) calendar days of the time the aggrieved or the Association knows or by reasonable diligence should have known of the alleged grievance. Grievances shall be reduced in writing, stating the specific Article(s) alleged to have been violated and clear explanation of the alleged violation sufficient to allow processing of the grievance. Grievances shall be submitted on the form identified as the Official Statement of Grievance Form (Appendix C). Teachers shall informally pursue resolution of the grievance with their immediate supervisor outside the bargaining unit during this time. The aggrieved, with or without the Association representation, shall submit the grievance to his/her immediate excluded educational supervisor. If the on-site supervisor is not the immediate educational supervisor then a grievance shall be submitted to both the educational supervisor and the on-site supervisor. The final decision shall rest with the educational supervisor within the time limits. The supervisor shall respond in writing within fourteen (14) calendar days from the receipt of the grievance, unless the grievance was filed prior to a scheduled vacation period, in this event, an extension may be requested, per Section C.6. 2. Step 2. If the grievance is not settled in Section C.1. (Step 1), the grievance shall be submitted to the Agency Head or designee in writing within fourteen (14) calendar days from the receipt of the supervisor's response. The Agency Head or designee shall respond in writing to the grievance within fourteen (14) calendar days from the receipt of the grievance. 3. Step 3. If the grievance is not resolved at the Agency (Step 2), the Association may file the grievance with the Grievance Supervisor, Labor Relations Unit Division of the Department of Administrative Services within fourteen (14) calendar days after receiving the response from the Agency. The Labor Relations Unit Grievance Supervisor shall respond to the grievance within fourteen (14) calendar days.

Grievance Processing. 1. Step 1. Grievances shall be initiated within thirty (30) calendar days At the conclusion of the time second level grievance conference, for any grievance which has the aggrieved or potential of going to mini-arb, the Association knows or by reasonable diligence should have known initial grievance package, including any CCPOA supporting documentation, will be lettered, i.e., the first page is lettered “A”, the second “B”, etc. The parties will initial the last page. The LRA will attach the lettered, initial grievance package to the second level response and mail to the appropriate CCPOA Field Office. 2. If during the second level grievance conference either party requests an extension of the alleged grievance. Grievances shall be reduced in writing, stating the specific Article(s) alleged second level response time limits to have been violated and clear explanation of the alleged violation sufficient to allow processing of investigate the grievance. Grievances shall be submitted on , the form identified as the Official Statement of Grievance Form (Appendix C). Teachers shall informally pursue resolution of parties will recess the grievance with their immediate supervisor outside the bargaining unit during this time. The aggrieved, with or without the Association representation, shall submit the grievance to his/her immediate excluded educational supervisorconference. If the on-site supervisor grievance conference is recessed, the parties will sign a written waiver form recessing the grievance conference and establishing a date to continue the grievance conference. Time extensions are limited to one (1) and may not exceed fourteen (14) calendar days. If the immediate educational supervisor State refuses to recess the grievance conference, then a grievance CCPOA shall be submitted to both the educational supervisor and the on-site supervisor. The final decision shall rest with the educational supervisor within the time limits. The supervisor shall respond in writing within have fourteen (14) calendar days from to issue a rebuttal to the receipt second level grievance response. This rebuttal shall become part of the grievance, unless grievance package forwarded to the mini-arb coordinators. If CCPOA refuses to recess the grievance was filed prior conference, then CCPOA shall not be allowed to a scheduled vacation period, in this event, an extension may be requested, per Section C.6rebut the second level grievance response. 2. Step 23. If the second level grievance is not settled response contains or relies in Section C.1. (Step 1)part on information that was never discussed or raised in the second level grievance conference, the grievance CCPOA shall be submitted to the Agency Head or designee in writing within have fourteen (14) calendar days from the receipt of the supervisor's response. The Agency Head or designee shall respond in writing which to add a rebuttal to the grievance within fourteen (14) calendar days from the receipt of the grievancepackage. 3. Step 34. If the grievance alleges violations of contract sections that are subject to the mini-arb process and contract sections that are not subject to the mini-arb process, the grievant must choose between either: (1) dropping all of the contract sections subject to the mini-arb process and pursuing through the normal grievance process the contract sections not subject to the mini-arb process, or (2) dropping all of the contract sections not subject to the mini-arb process and pursuing the grievance through the mini-arb process. The grievant must make this choice after the second level response. 5. When the decision is not resolved made by CCPOA to take the grievance to mini-arb, the appropriate CCPOA Field Office will send a letter to the LRA advising that the parties at the Agency local level meet and number the pages of the final grievance package (Step 2which will include the second level response and any additional documentation), the Association may file the grievance with the Labor Relations Unit 1 of the Department however many pages, 2 of Administrative Services within fourteen (14) calendar days after receiving the response from the Agencyhowever many pages, etc. The Labor Relations Unit shall respond parties will initial the last page. The LRA will send the final grievance package to the grievance appropriate CCPOA Field Office within fourteen ten (1410) calendar days. 6. If CCPOA ultimately decides to take a case to mini-arb, the appropriate CCPOA Field Office will send a mini-arb request letter and the final grievance package to CDCR, Labor Relations Office within one hundred (100) calendar days of the second level response. The Mini-Arbitration Committee may change the language of this paragraph if necessary.

Grievance Processing. 1. Step 1. 11 Grievances shall be initiated within thirty (30) calendar days of the time the aggrieved or the Association knows or by reasonable diligence should have known of the alleged grievance. Grievances shall be reduced in writing, stating the specific Article(s) alleged to have been violated and clear explanation of the alleged violation sufficient to allow processing of the grievance. Grievances shall be submitted on the form identified as the Official Statement of Grievance Form (Appendix C). Teachers shall informally pursue resolution of the grievance with their immediate supervisor outside the bargaining unit during this time. The aggrieved, with or without the Association representation, shall submit the grievance to his/her immediate excluded educational supervisor. If the on-site supervisor is not the immediate educational supervisor then a grievance shall be submitted to both the educational supervisor and the on-site supervisor. The final decision shall rest with the educational supervisor within the time limits. The supervisor shall respond in writing within fourteen (14) calendar days from the receipt of the grievance, unless the grievance was filed prior to a scheduled vacation period, in this event, an extension may be requested, per Section C.6. 2. Step 2. If the grievance is not settled in Section C.1. (Step 1), the grievance shall be submitted to the Agency Head or designee in writing within fourteen (14) calendar days from the receipt of the supervisor's response. The Agency Head or designee shall respond presented in writing to the designated Management 12 Representative on a mutually agreed upon form, if available, or by written memo, 13 signed and dated by the grievant(s), indicating that it is a grievance. Receipt of 14 such memo begins the time period for the Employer’s response. 16 Prior to the scheduled meeting with management at each step of the 17 grievance procedure, the grievant, if scheduled to attend the grievance 18 conference, and his/her Union Representative, if a member of the Bargaining 20 hour, without loss of pay or benefits for consultation and preparation for such 21 grievance meetings. In the UIA, nothing in this Section shall prohibit the 22 continuation of present practices in regard to preparation for grievance 23 conferences. Requests for time under this provision shall include the 24 identification of the grievance for which preparation time is being requested and 25 the estimated period of time necessary for such preparation. Overtime for 26 participation in the grievance procedure is not authorized. The Employer is not 27 responsible for any travel or subsistence expenses incurred by grievants, 28 witnesses, or Stewards in participating in the grievance procedure. However, if 29 the Employer requires a meeting location other than the grievant’s scheduled 30 work site, that location will be mutually-agreeable between the parties. No 31 employee shall leave his/her workstation without first requesting and receiving 32 approval of the immediate supervisor. Approval for and scheduling grievance 33 meetings shall not be unreasonably denied. 35 Failure of the Employer to answer a grievance within fourteen (14) calendar days from the receipt prescribed time 36 limits shall result in the grievance being appealed to the next step of the grievance. 3. Step 3. If 37 grievance procedure providing the grievance is not resolved Union notifies the designated Management 38 Representative at that next step within fifteen (15) weekdays of the expiration of 39 the time limits for management’s response at the Agency (Step 2)lower level. 41 Time limits for scheduling grievance conferences, issuing grievance 42 responses, and appealing to the Association next step may file be extended by mutual 43 agreement. 44 45 Grievances involving like circumstances and facts affecting a group of 46 employees within the grievance with Bargaining Unit may, at the Labor Relations Unit option of the Department of Administrative Services within fourteen (14) calendar days after receiving the response from the Agency. The Labor Relations Unit shall respond to the grievance within fourteen (14) calendar days.Union, be filed as