Common use of General Coordination Clause in Contracts

General Coordination. The Construction Manager’s Pre-construction Phase Services team shall attend Project Team meetings with the Owner, the Owner’s representatives, and the Project Architect at regularly scheduled intervals throughout the Pre-Construction Phase. Frequent Project Team meetings are anticipated prior to the Owner’s acceptance of the GMP and during completion of the Construction Documents. For projects where the Owner has elected to allow the Construction Manager to implement Design-Assist Subcontractor services, while recognizing the responsibility for the Project design resides solely with the Architect, the Construction Manager shall: In consultation with the Architect and its consultants make written recommendations to the Owner for review and concurrence regarding which Design-Assist Subcontractors should be procured and at what phase of the project, the active level of involvement anticipated from each Design-Assist Subcontractor in percent of time and for achieving project milestones, and the advantages to the Owner in terms of cost savings, quality, constructability improvement, and schedule enhancements. Trades proposed shall focus on major and or complex project scopes including, but not limited to structural, building envelope, mechanical, electrical, plumbing, fire / life safety, and building automation systems. Recommend to the Owner strategies and methodologies for achieving competition in the solicitation based on the proposed scope of Work and for assuring accountability in maintaining the proposed budget throughout the duration of the project. Require Design Assist Subcontractors to work collaboratively with the project team and focus their efforts on achieving a market-driven, cost and schedule-effective design. Require Design Assist Subcontractors to provide recommendations and presentations for consideration of the Project Team regarding systems, components, assemblies, products, suppliers, and manufacturers. Require Design Assist Subcontractors to participate fully with the requirements of this Agreement. Provide a preliminary evaluation of the Owner’s Design Criteria and the Construction Cost Limitation, each in terms of the other. Review and understand the standards and requirements in Owner’s Specifications and perform all services in accordance with those standards and requirements. Visit the site and inspect the existing facilities, systems, and conditions to ensure an accurate understanding of the existing conditions as required. Participate as a member of the Project Team in the development of the Project Facility Program if such program has not been developed prior to the Effective Date of this Agreement. Provide recommendations and information to the Project Team on: site usage and site improvements; building systems, equipment and construction feasibility; selection and availability of materials and labor; time requirements for installation and construction; assignment of responsibilities for safety precautions and programs; temporary Project facilities; equipment, materials and services for common use of the Construction Manager and Owner’s separate contractors, if any; cost factors, including costs of alternative materials or designs, preliminary budgets, and possible cost savings; recognizing and tracking the resolution of conflicts in the proposed Drawings and Specifications; methods of delivery of materials, systems, and equipment; and any other matters necessary to accomplish the Project in accordance with the Project Schedule (as defined below) and the CCL. Assist the Owner in selecting and directing the services of surveyors, soils engineers, existing facility surveys, testing and balancing, environmental surveys or other special consultants hired by the Owner to develop additional information for the design or construction of the Project. At Owner’s request, attend public meetings and hearings concerning the development and schedule of the Project. Actively participate and assist as required in performing up to fifteen (15) formal Life Cycle Cost Analysis (LCCA) comparative analyses from several building system categories to be led by the Architect. The intent of Construction Manager’s involvement is to add constructability expertise, current first cost and life cycle cost sensitivity and operational realism to the equation. Actively participate and assist Architect as required in developing a robust and accurate VE Plus database reflecting the baseline facility and related systems as compared to all other major alternative components and systems considered during design for possible inclusion in this project indicating potential for savings in initial cost, total cost of ownership and schedule impact. The intent of Construction Manager’s involvement is to add constructability expertise, current first cost and life cycle cost sensitivity and operational realism to the database and subsequent analysis and design decisions. Constructability Program Implement and conduct a constructability program to identify and document Project cost and schedule savings opportunities. The constructability program shall follow accepted industry practices and be in accordance with the requirements of the attached exhibit. Whenever the term “value engineering” is used in conjunction with this Agreement or the Project, it has its the meaning defined herein and does not imply the practice of professional engineering without a license. If any value engineering activities constitute the professional practice of engineering, then such activities shall be performed by an engineer licensed in Texas. Prepare a “Constructability Report” that identifies items that, in the Construction Manager’s opinion, may negatively impact construction of the Project. The Constructability Report shall address the overall coordination of Project Drawings, Specifications, and details and identify discrepancies that may generate Change Orders or claims once Project construction commences. The Constructability Report shall be updated at least monthly during the Pre-Construction Phase. Provide and implement a system for tracking questions, resolutions, decisions, directions, and other information matters that arise during the development of the Drawings and Specifications for the Project. The decision tracking system shall be in a format approved by the Owner and updated at least monthly during the Pre-Construction Phase. Initiate creative alternative solutions and propose cost effective options which meet or exceed the performance requirements and intent established by the Office of Capital Projects and campus standards and specifications for construction yet will reduce the total cost of ownership without sacrificing essential functionality. Scheduling Develop a critical path method schedule (“CPM Schedule”) for Project Team review and the Owner's approval, that coordinates and integrates activities on the Project, including the Construction Manager's services, the Project Architect’s design services, the work of other consultants and suppliers, and the Owner's activities with the anticipated construction schedules for other contractors. The CPM Schedule must identify all major milestones through Project Final Completion. The CPM Schedule shall be created and maintained in accordance with the Owner’s Specifications using the Owner specified format and software. The Construction Manager shall update the CPM Schedule throughout the Pre-Construction and Construction Phases as described in the Owner’s Specifications. The CPM Schedule shall include other detailed schedule activities as directed by the Owner including, but not limited to, Owner-managed work under separate contracts such as equipment, furniture and furnishings, telephones, project security, property protection, life-safety systems, integration with central campus monitoring systems, information and instructional technology data-transmission systems, and computer technology systems. Budget and Cost Consultation The Construction Manager will provide continuous cost estimating throughout the project, with the ability to provide the Owner the current anticipated project cost at any point during the design phases of the project, not just at the end of each phase. The Construction Manager is responsible for preparing and updating all procurement and construction cost estimates and distributing them to the Project Team throughout the duration of the Project. Provided Estimated Construction Cost (ECC) reports at the required stages of completion of the schematic design, design development, and construction documents phases of the Project as required in Article 25. The Estimated Construction Cost reports for the design development and construction documents phases shall be detailed estimates derived from cost quantity surveys based on unit prices for labor, materials, overhead and profit, organized in current Construction Specifications Institute Division format for each portion of the Work. Provide continuous cost consultation services throughout the duration of the Project, including identification and tracking of decisions that affect the scope or quality of the Project and providing ongoing updates of their cost and budget impact. Advise the Project Team immediately if the Construction Manager has reason to believe that the most current ECC will exceed the Construction Cost Limitation (CCL) or not meet Schedule requirements and recommend reasonable strategies for bringing the Project in line with the CCL and the Schedule. Construction Manager shall promptly identify all variances between estimated costs and actual costs during the Construction Phase and shall promptly report such variances to the Project Team along with recommendations for action, but in any event no more than two (2) business days after acquiring such information. Should any ECC exceed or fall significantly below the approved CCL, the Owner and Construction Manager shall negotiate changes to the Project requirements, or the CCL as required. Coordination of Design and Construction Contract Documents Review all Drawings, Specifications, and other Construction Documents as they are developed by the Project Architect during the schematic design, design development, and construction documents design phases of the Project. Consult with Owner and Project Architect on the selection of materials, equipment, component systems, and types of construction used on the Project. Advise Owner on site use, construction feasibility, availability of labor and materials, procurement time requirements, and construction coordination. Advise Owner of any error, inconsistency or omission discovered in the Drawings, Specifications, and other Construction Documents. Advise Owner on reasonable adjustments in the Project scope, quality or other options for keeping the Project cost within the CCL. Review the Construction Documents for compliance with all applicable laws, rules, and regulations and with University of Texas System requirements. Construction Planning and Bid Package Strategy Identify equipment or material requiring extended delivery times and advise Owner on expedited procurement of those items. Advise Owner and Project Architect on the preparation of performance specifications and requests for technical proposals for the procurement and installation of systems and components and for the procurement of long lead items. If requested by Owner, and subject to Owner’s prior approval, issue requests for technical proposals to qualified sources and receive proposals and assist in their evaluation. Make recommendations to the Project Team regarding organization of the Construction Documents to facilitate the bidding and awarding of construction subcontracts in a manner that promotes the interests of the Project and the Owner. These recommendations may include, but are not limited to, phased or staged construction or multiple separate contracts. The recommendations shall take into consideration such factors as time of performance, type and scope of work, availability of labor and materials, overlapping trade jurisdictions, provisions for temporary facilities, comparisons of factory and on-site production costs, shipping costs, code restrictions, the Owner’s goals for HUB contractor participation, and other constraints. Review the Construction Documents with the Project Team to eliminate areas of conflict and overlap in the work to be performed by the various Subcontractors or Owner’s separate contractors. Develop a bid/proposal package strategy in coordination with the Project Architect that addresses the entire scope of Work and individually each phase and stage of the Project. In developing the bid/proposal package strategy, the Construction Manager shall identify all bid/proposal packages on which the Construction Manager intends to submit a self-performed work bid/proposal. The bid/proposal package strategy shall be reviewed with the Owner on a regular basis and revised throughout the buyout of the Project to best promote the interests of the Project and the Owner. Assist the Owner, the Project Architect, Owner’s other consultants, and the Owner’s separate contractors in obtaining all applicable risk management, code, and regulatory agency reviews and approvals for the Project including, without limitation, the Texas Higher Education Coordinating Board, the Texas Department of Licensing and Regulation, the State Fire Marshal, the local fire department, and the Owner’s insurance provider. Refine, implement, and monitor required HUB Subcontracting Plans to promote equal employment opportunity in the provision of goods and services to the Owner for the Project. Advise Owner of any tests to be performed, and assist Owner in selecting testing laboratories and consultants, without assuming direct responsibility for the work of such laboratories and consultants. Construction Manager shall review the Construction Documents to ensure that they contain adequate provision for all temporary facilities necessary for performance of the Work, and provisions for all the job site facilities necessary to manage, inspect, and supervise construction of the Work. Provide an analysis of the types and quantities of labor required for the Project and review the appropriate categories of labor required for critical phases or Stages. Make recommendations that minimize adverse effects of labor shortages. Furniture, Fixtures and Equipment. Consult with and make recommendations to the Owner on the acquisition schedule for fixtures, furniture and equipment, and coordinate with the Owner as may be required to meet the Schedule. Obtaining Bids/Proposals for the Work In accordance with Texas Education Code section 51.782, as amended, Construction Manager shall publicly advertise and solicit competitive lump sum bids/proposals or other delivery terms required by the Owner from trade contractors or subcontractors for the performance of all major elements of the work other than the minor work that may be included in General Conditions. Criteria for determining the bid/proposal that provides the best value to the Owner shall be established by the Project Team and included in the request for bids/proposals. The Construction Manager shall notify the Owner in advance in writing of the date it will receive the bids/proposals. When the Owner has elected to allow the Construction Manager to implement Design-Assist Subcontractor services the Construction Manager shall: Obtain Owner’s written approval to proceed with any Design-Assist public advertisement and solicitation.

General Coordination. The Construction Manager’s Pre-construction Phase Services team shall attend Project Team meetings with the Owner, the Owner’s representatives, and the Project Architect at regularly scheduled intervals throughout the Pre-Construction Phase. Frequent Project Team meetings are anticipated prior to the Owner’s acceptance of the GMP and during completion of the Construction Documents. For projects where the Owner has elected to allow the Construction Manager to implement Design-Assist Subcontractor services, while recognizing the responsibility for the Project design resides solely with the Architect, the Construction Manager shall: In consultation with the Architect and its consultants make written recommendations to the Owner for review and concurrence regarding which Design-Assist Subcontractors should be procured and at what phase of the project, the active level of involvement anticipated from each Design-Assist Subcontractor in percent of time and for achieving project milestones, and the advantages to the Owner in terms of cost savings, quality, constructability improvement, and schedule enhancements. Trades proposed shall focus on major and or complex project scopes including, but not limited to structural, building envelope, mechanical, electrical, plumbing, fire / life safety, and building automation systems. Recommend to the Owner strategies and methodologies for achieving competition in the solicitation based on the proposed scope of Work and for assuring accountability in maintaining the proposed budget throughout the duration of the project. Require Design Assist Subcontractors to work collaboratively with the project team and focus their efforts on achieving a market-driven, cost and schedule-effective design. Require Design Assist Subcontractors to provide recommendations and presentations for consideration of the Project Team regarding systems, components, assemblies, products, suppliers, and manufacturers. Require Design Assist Subcontractors to participate fully with the requirements of this Agreement. Provide a preliminary evaluation of the Owner’s Design Criteria and the Construction Cost Limitation, each in terms of the other. Review and understand the standards and requirements in Owner’s Specifications and perform all services in accordance with those standards and requirements. Visit the site and inspect the existing facilities, systems, and conditions to ensure an accurate understanding of the existing conditions as required. Participate as a member of the Project Team in the development of the Project Facility Program if such program has not been developed prior to the Effective Date of this Agreement. Provide recommendations and information to the Project Team on: site usage and site improvements; building systems, equipment and construction feasibility; selection and availability of materials and labor; time requirements for installation and construction; assignment of responsibilities for safety precautions and programs; temporary Project facilities; equipment, materials and services for common use of the Construction Manager and Owner’s separate contractors, if any; cost factors, including costs of alternative materials or designs, preliminary budgets, and possible cost savings; recognizing and tracking the resolution of conflicts in the proposed Drawings and Specifications; methods of delivery of materials, systems, and equipment; and any other matters necessary to accomplish the Project in accordance with the Project Schedule (as defined below) and the CCL. Assist the Owner in selecting and directing the services of surveyors, soils engineers, existing facility surveys, testing and balancing, environmental surveys or other special consultants hired by the Owner to develop additional information for the design or construction of the Project. At Owner’s request, attend public meetings and hearings concerning the development and schedule of the Project. Actively participate and assist as required in performing up to fifteen (15) formal Life Cycle Cost Analysis (LCCA) comparative analyses from several building system categories to be led by the Architect. The intent of Construction Manager’s involvement is to add constructability expertise, current first cost and life cycle cost sensitivity and operational realism to the equation. Actively participate and assist Architect as required in developing a robust and accurate VE Plus database reflecting the baseline facility and related systems as compared to all other major alternative components and systems considered during design for possible inclusion in this project indicating potential for savings in initial cost, total cost of ownership and schedule impact. The intent of Construction Manager’s involvement is to add constructability expertise, current first cost and life cycle cost sensitivity and operational realism to the database and subsequent analysis and design decisions. Constructability Program Implement and conduct a constructability program to identify and document Project cost and schedule savings opportunities. The constructability program shall follow accepted industry practices and be in accordance with the requirements of the attached exhibit. Whenever the term “value engineering” is used in conjunction with this Agreement or the Project, it has its the meaning defined herein and does not imply the practice of professional engineering without a license. If any value engineering activities constitute the professional practice of engineering, then such activities shall be performed by an engineer licensed in Texas. Prepare a “Constructability Report” that identifies items that, in the Construction Manager’s opinion, may negatively impact construction of the Project. The Constructability Report shall address the overall coordination of Project Drawings, Specifications, and details and identify discrepancies that may generate Change Orders or claims once Project construction commences. The Constructability Report shall be updated at least monthly during the Pre-Construction Phase. Provide and implement a system for tracking questions, resolutions, decisions, directions, and other information matters that arise during the development of the Drawings and Specifications for the Project. The decision tracking system shall be in a format approved by the Owner and updated at least monthly during the Pre-Construction Phase. Initiate creative alternative solutions and propose cost effective options which meet or exceed the performance requirements and intent established by the Office of Capital Projects and campus standards and specifications for construction yet will reduce the total cost of ownership without sacrificing essential functionality. Scheduling Develop a critical path method schedule (“CPM Schedule”) for Project Team review and the Owner's approval, that coordinates and integrates activities on the Project, including the Construction Manager's services, the Project Architect’s design services, the work of other consultants and suppliers, and the Owner's activities with the anticipated construction schedules for other contractors. The CPM Schedule must identify all major milestones through Project Final Completion. The CPM Schedule shall be created and maintained in accordance with the Owner’s Specifications using the Owner specified format and software. The Construction Manager shall update the CPM Schedule throughout the Pre-Construction and Construction Phases as described in the Owner’s Specifications. The CPM Schedule shall include other detailed schedule activities as directed by the Owner including, but not limited to, Owner-managed work under separate contracts such as equipment, furniture and furnishings, telephones, project security, property protection, life-safety systems, integration with central campus monitoring systems, information and instructional technology data-transmission systems, and computer technology systems. Budget and Cost Consultation The Construction Manager will provide continuous cost estimating throughout the project, with the ability to provide the Owner the current anticipated project cost at any point during the design phases of the project, not just at the end of each phase. The Construction Manager is responsible for preparing and updating all procurement and construction cost estimates and distributing them to the Project Team throughout the duration of the Project. Provided Estimated Construction Cost (ECC) reports at the required stages of completion of the schematic design, design development, and construction documents phases of the Project as required in Article 25. The Estimated Construction Cost reports for the design development and construction documents phases shall be detailed estimates derived from cost quantity surveys based on unit prices for labor, materials, overhead and profit, organized in current Construction Specifications Institute Division format for each portion of the Work. Provide continuous cost consultation services throughout the duration of the Project, including identification and tracking of decisions that affect the scope or quality of the Project and providing ongoing updates of their cost and budget impact. Advise the Project Team immediately if the Construction Manager has reason to believe that the most current ECC will exceed the Construction Cost Limitation (CCL) or not meet Schedule requirements and recommend reasonable strategies for bringing the Project in line with the CCL and the Schedule. Construction Manager shall promptly identify all variances between estimated costs and actual costs during the Construction Phase and shall promptly report such variances to the Project Team along with recommendations for action, but in any event no more than two (2) business days after acquiring such information. Should any ECC exceed or fall significantly below the approved CCL, the Owner and Construction Manager shall negotiate changes to the Project requirements, or the CCL as required. Coordination of Design and Construction Contract Documents Review all Drawings, Specifications, and other Construction Documents as they are developed by the Project Architect during the schematic design, design development, and construction documents design phases of the Project. Consult with Owner and Project Architect on the selection of materials, equipment, component systems, and types of construction used on the Project. Advise Owner on site use, construction feasibility, availability of labor and materials, procurement time requirements, and construction coordination. Advise Owner of any error, inconsistency or omission discovered in the Drawings, Specifications, and other Construction Documents. Advise Owner on reasonable adjustments in the Project scope, quality or other options for keeping the Project cost within the CCL. Review the Construction Documents for compliance with all applicable laws, rules, and regulations and with University of Texas System requirements. Construction Planning and Bid Package Strategy Identify equipment or material requiring extended delivery times and advise Owner on expedited procurement of those items. Advise Owner and Project Architect on the preparation of performance specifications and requests for technical proposals for the procurement and installation of systems and components and for the procurement of long lead items. If requested by Owner, and subject to Owner’s prior approval, issue requests for technical proposals to qualified sources and receive proposals and assist in their evaluation. Make recommendations to the Project Team regarding organization of the Construction Documents to facilitate the bidding and awarding of construction subcontracts in a manner that promotes the interests of the Project and the Owner. These recommendations may include, but are not limited to, phased or staged construction or multiple separate contracts. The recommendations shall take into consideration such factors as time of performance, type and scope of work, availability of labor and materials, overlapping trade jurisdictions, provisions for temporary facilities, comparisons of factory and on-site production costs, shipping costs, code restrictions, the Owner’s goals for HUB contractor participation, and other constraints. Review the Construction Documents with the Project Team to eliminate areas of conflict and overlap in the work to be performed by the various Subcontractors or Owner’s separate contractors. Develop a bid/proposal package strategy in coordination with the Project Architect that addresses the entire scope of Work and individually each phase and stage of the Project. In developing the bid/proposal package strategy, the Construction Manager shall identify all bid/proposal packages on which the Construction Manager intends to submit a self-performed work bid/proposal. The bid/proposal package strategy shall be reviewed with the Owner on a regular basis and revised throughout the buyout of the Project to best promote the interests of the Project and the Owner. Assist the Owner, the Project Architect, Owner’s other consultants, and the Owner’s separate contractors in obtaining all applicable risk management, code, and regulatory agency reviews and approvals for the Project including, without limitation, the Texas Higher Education Coordinating Board, the Texas Department of Licensing and Regulation, the State Fire Marshal, the local fire department, and the Owner’s insurance provider. Refine, implement, and monitor required HUB Subcontracting Plans to promote equal employment opportunity in the provision of goods and services to the Owner for the Project. Advise Owner of any tests to be performed, and assist Owner in selecting testing laboratories and consultants, without assuming direct responsibility for the work of such laboratories and consultants. Construction Manager shall review the Construction Documents to ensure that they contain adequate provision for all temporary facilities necessary for performance of the Work, and provisions for all the job site facilities necessary to manage, inspect, and supervise construction of the Work. Provide an analysis of the types and quantities of labor required for the Project and review the appropriate categories of labor required for critical phases or Stages. Make recommendations that minimize adverse effects of labor shortages. Furniture, Fixtures and Equipment. Consult with and make recommendations to the Owner on the acquisition schedule for fixtures, furniture and equipment, and coordinate with the Owner as may be required to meet the Schedule. Obtaining Bids/Proposals for the Work In accordance with Texas Education Code section 51.782, as amended, Construction Manager shall publicly advertise and solicit competitive lump sum bids/proposals or other delivery terms required by the Owner from trade contractors or subcontractors for the performance of all major elements of the work other than the minor work that may be included in General Conditions. Criteria for determining the bid/proposal that provides the best value to the Owner shall be established by the Project Team and included in the request for bids/proposals. The Construction Manager shall notify the Owner in advance in writing of the date it will receive the bids/proposals. When the Owner has elected to allow the Construction Manager to implement Design-Assist Subcontractor services the Construction Manager shall: Obtain Owner’s written approval to proceed with any Design-Assist public advertisement and solicitation.

General Coordination. 5.1.1 The Construction Manager’s Pre-construction Phase Services team shall attend Project Team meetings with the Owner, the Owner’s representatives, and the Project Architect at regularly scheduled intervals throughout the Pre-Construction Phase. Frequent Project Team meetings are anticipated prior to the Owner’s acceptance of the GMP and during completion of the Construction Documents. . 5.1.1.1 For projects where the Owner has elected to allow the Construction Manager to implement Design-Assist Subcontractor services, while recognizing the responsibility for the Project design resides solely with the Architect, the Construction Manager shall: : 5.1.1.1.1 In consultation with the Architect and its consultants make written recommendations to the Owner for review and concurrence regarding which Design-Assist Subcontractors should be procured and at what phase of the project, the active level of involvement anticipated from each Design-Assist Subcontractor in percent of time and for achieving project milestones, and the advantages to the Owner in terms of cost savings, quality, constructability improvement, and schedule enhancements. Trades proposed shall focus on major and or complex project scopes including, but not limited to structural, building envelope, mechanical, electrical, plumbing, fire / life safety, and building automation systems. Recommend to the Owner strategies and methodologies for achieving competition in the solicitation based on the proposed scope of Work and for assuring accountability in maintaining the proposed budget throughout the duration of the project. . 5.1.1.1.2 Require Design Assist Subcontractors to work collaboratively with the project team and focus their efforts on achieving a market-driven, cost and schedule-effective design. Require Design Assist Subcontractors to provide recommendations and presentations for consideration of the Project Team regarding systems, components, assemblies, products, suppliers, and manufacturers. Require Design Assist Subcontractors to participate fully with the requirements of this Agreement. . 5.1.2 Provide a preliminary evaluation of the Owner’s Design Criteria and the Construction Cost Limitation, each in terms of the other. . 5.1.3 Review and understand the standards and requirements in Owner’s Specifications and perform all services in accordance with those standards and requirements. . 5.1.4 Visit the site and inspect the existing facilities, systems, and conditions to ensure an accurate understanding of the existing conditions as required. . 5.1.5 Participate as a member of the Project Team in the development of the Project Facility Program if such program has not been developed prior to the Effective Date of this Agreement. . 5.1.6 Provide recommendations and information to the Project Team on: site usage and site improvements; building systems, equipment and construction feasibility; selection and availability of materials and labor; time requirements for installation and construction; assignment of responsibilities for safety precautions and programs; temporary Project facilities; equipment, materials and services for common use of the Construction Manager and Owner’s separate contractors, if any; cost factors, including costs of alternative materials or designs, preliminary budgets, and possible cost savings; recognizing and tracking the resolution of conflicts in the proposed Drawings and Specifications; methods of delivery of materials, systems, and equipment; and any other matters necessary to accomplish the Project in accordance with the Project Schedule (as defined below) and the CCL. . 5.1.7 Assist the Owner in selecting and directing the services of surveyors, soils engineers, existing facility surveys, testing and balancing, environmental surveys or other special consultants hired by the Owner to develop additional information for the design or construction of the Project. . 5.1.8 At Owner’s request, attend public meetings and hearings concerning the development and schedule of the Project. . 5.1.9 Actively participate and assist as required in performing up to fifteen (15) formal Life Cycle Cost Analysis (LCCA) comparative analyses from several building system categories to be led by the Architect. The intent of Construction Manager’s involvement is to add constructability expertise, current first cost and life cycle cost sensitivity and operational realism to the equation. . 5.1.10 Actively participate and assist Architect as required in developing a robust and accurate VE Plus database reflecting the baseline facility and related systems as compared to all other major alternative components and systems considered during design for possible inclusion in this project indicating potential for savings in initial cost, total cost of ownership and schedule impact. The intent of Construction Manager’s involvement is to add constructability expertise, current first cost and life cycle cost sensitivity and operational realism to the database and subsequent analysis and design decisions. Constructability Program Implement and conduct a constructability program to identify and document Project cost and schedule savings opportunities. The constructability program shall follow accepted industry practices and be in accordance with the requirements of the attached exhibit. Whenever the term “value engineering” is used in conjunction with this Agreement or the Project, it has its the meaning defined herein and does not imply the practice of professional engineering without a license. If any value engineering activities constitute the professional practice of engineering, then such activities shall be performed by an engineer licensed in Texas. Prepare a “Constructability Report” that identifies items that, in the Construction Manager’s opinion, may negatively impact construction of the Project. The Constructability Report shall address the overall coordination of Project Drawings, Specifications, and details and identify discrepancies that may generate Change Orders or claims once Project construction commences. The Constructability Report shall be updated at least monthly during the Pre-Construction Phase. Provide and implement a system for tracking questions, resolutions, decisions, directions, and other information matters that arise during the development of the Drawings and Specifications for the Project. The decision tracking system shall be in a format approved by the Owner and updated at least monthly during the Pre-Construction Phase. Initiate creative alternative solutions and propose cost effective options which meet or exceed the performance requirements and intent established by the Office of Capital Projects and campus standards and specifications for construction yet will reduce the total cost of ownership without sacrificing essential functionality. Scheduling Develop a critical path method schedule (“CPM Schedule”) for Project Team review and the Owner's approval, that coordinates and integrates activities on the Project, including the Construction Manager's services, the Project Architect’s design services, the work of other consultants and suppliers, and the Owner's activities with the anticipated construction schedules for other contractors. The CPM Schedule must identify all major milestones through Project Final Completion. The CPM Schedule shall be created and maintained in accordance with the Owner’s Specifications using the Owner specified format and software. The Construction Manager shall update the CPM Schedule throughout the Pre-Construction and Construction Phases as described in the Owner’s Specifications. The CPM Schedule shall include other detailed schedule activities as directed by the Owner including, but not limited to, Owner-managed work under separate contracts such as equipment, furniture and furnishings, telephones, project security, property protection, life-safety systems, integration with central campus monitoring systems, information and instructional technology data-transmission systems, and computer technology systems. Budget and Cost Consultation The Construction Manager will provide continuous cost estimating throughout the project, with the ability to provide the Owner the current anticipated project cost at any point during the design phases of the project, not just at the end of each phase. The Construction Manager is responsible for preparing and updating all procurement and construction cost estimates and distributing them to the Project Team throughout the duration of the Project. Provided Estimated Construction Cost (ECC) reports at the required stages of completion of the schematic design, design development, and construction documents phases of the Project as required in Article 25. The Estimated Construction Cost reports for the design development and construction documents phases shall be detailed estimates derived from cost quantity surveys based on unit prices for labor, materials, overhead and profit, organized in current Construction Specifications Institute Division format for each portion of the Work. Provide continuous cost consultation services throughout the duration of the Project, including identification and tracking of decisions that affect the scope or quality of the Project and providing ongoing updates of their cost and budget impact. Advise the Project Team immediately if the Construction Manager has reason to believe that the most current ECC will exceed the Construction Cost Limitation (CCL) or not meet Schedule requirements and recommend reasonable strategies for bringing the Project in line with the CCL and the Schedule. Construction Manager shall promptly identify all variances between estimated costs and actual costs during the Construction Phase and shall promptly report such variances to the Project Team along with recommendations for action, but in any event no more than two (2) business days after acquiring such information. Should any ECC exceed or fall significantly below the approved CCL, the Owner and Construction Manager shall negotiate changes to the Project requirements, or the CCL as required. Coordination of Design and Construction Contract Documents Review all Drawings, Specifications, and other Construction Documents as they are developed by the Project Architect during the schematic design, design development, and construction documents design phases of the Project. Consult with Owner and Project Architect on the selection of materials, equipment, component systems, and types of construction used on the Project. Advise Owner on site use, construction feasibility, availability of labor and materials, procurement time requirements, and construction coordination. Advise Owner of any error, inconsistency or omission discovered in the Drawings, Specifications, and other Construction Documents. Advise Owner on reasonable adjustments in the Project scope, quality or other options for keeping the Project cost within the CCL. Review the Construction Documents for compliance with all applicable laws, rules, and regulations and with University of Texas System requirements. Construction Planning and Bid Package Strategy Identify equipment or material requiring extended delivery times and advise Owner on expedited procurement of those items. Advise Owner and Project Architect on the preparation of performance specifications and requests for technical proposals for the procurement and installation of systems and components and for the procurement of long lead items. If requested by Owner, and subject to Owner’s prior approval, issue requests for technical proposals to qualified sources and receive proposals and assist in their evaluation. Make recommendations to the Project Team regarding organization of the Construction Documents to facilitate the bidding and awarding of construction subcontracts in a manner that promotes the interests of the Project and the Owner. These recommendations may include, but are not limited to, phased or staged construction or multiple separate contracts. The recommendations shall take into consideration such factors as time of performance, type and scope of work, availability of labor and materials, overlapping trade jurisdictions, provisions for temporary facilities, comparisons of factory and on-site production costs, shipping costs, code restrictions, the Owner’s goals for HUB contractor participation, and other constraints. Review the Construction Documents with the Project Team to eliminate areas of conflict and overlap in the work to be performed by the various Subcontractors or Owner’s separate contractors. Develop a bid/proposal package strategy in coordination with the Project Architect that addresses the entire scope of Work and individually each phase and stage of the Project. In developing the bid/proposal package strategy, the Construction Manager shall identify all bid/proposal packages on which the Construction Manager intends to submit a self-performed work bid/proposal. The bid/proposal package strategy shall be reviewed with the Owner on a regular basis and revised throughout the buyout of the Project to best promote the interests of the Project and the Owner. Assist the Owner, the Project Architect, Owner’s other consultants, and the Owner’s separate contractors in obtaining all applicable risk management, code, and regulatory agency reviews and approvals for the Project including, without limitation, the Texas Higher Education Coordinating Board, the Texas Department of Licensing and Regulation, the State Fire Marshal, the local fire department, and the Owner’s insurance provider. Refine, implement, and monitor required HUB Subcontracting Plans to promote equal employment opportunity in the provision of goods and services to the Owner for the Project. Advise Owner of any tests to be performed, and assist Owner in selecting testing laboratories and consultants, without assuming direct responsibility for the work of such laboratories and consultants. Construction Manager shall review the Construction Documents to ensure that they contain adequate provision for all temporary facilities necessary for performance of the Work, and provisions for all the job site facilities necessary to manage, inspect, and supervise construction of the Work. Provide an analysis of the types and quantities of labor required for the Project and review the appropriate categories of labor required for critical phases or Stages. Make recommendations that minimize adverse effects of labor shortages. Furniture, Fixtures and Equipment. Consult with and make recommendations to the Owner on the acquisition schedule for fixtures, furniture and equipment, and coordinate with the Owner as may be required to meet the Schedule. Obtaining Bids/Proposals for the Work In accordance with Texas Education Code section 51.782, as amended, Construction Manager shall publicly advertise and solicit competitive lump sum bids/proposals or other delivery terms required by the Owner from trade contractors or subcontractors for the performance of all major elements of the work other than the minor work that may be included in General Conditions. Criteria for determining the bid/proposal that provides the best value to the Owner shall be established by the Project Team and included in the request for bids/proposals. The Construction Manager shall notify the Owner in advance in writing of the date it will receive the bids/proposals. When the Owner has elected to allow the Construction Manager to implement Design-Assist Subcontractor services the Construction Manager shall: Obtain Owner’s written approval to proceed with any Design-Assist public advertisement and solicitation.