EVENT LOGISTICS Sample Clauses
The EVENT LOGISTICS clause outlines the responsibilities and arrangements related to the planning and execution of an event. It typically specifies details such as the event location, date, time, setup requirements, and the parties responsible for providing equipment, staff, or other resources. By clearly defining these logistical elements, the clause ensures that all parties understand their obligations, reducing the risk of misunderstandings and facilitating smooth event operations.
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EVENT LOGISTICS. To ensure proper follow-through and communications, Client must assign one contact person to coordinate the Event with the Special Events Coordinator.
A. At the time the Event is scheduled with the Special Events Coordinator, Client must:
1. Supply the approximate time, number of guests, and type of Event.
B. Three weeks before the Event, Client must:
1. Submit final details of the Event to the Special Events Coordinator for approval, including the decorations and displays, number of guests expected, the set-up time and the names of all vendors and their time of deliveries on the day of the Event and pick-up after the Event.
C. Day of the Event
1. On Monday through Friday, set-up cannot begin until 5:00 pm. Any exceptions must be approved by the Special Events Coordinator.
2. Client must schedule deliveries to be made only on the day of the Event unless other arrangements have been made with the Special Events Coordinator.
3. Rentals must be delivered and stored neatly in the Reception Hall unless other arrangements have been made with the Special Events Coordinator.
4. All exits must be kept unobstructed at all times.
D. Break-down Requirements:
1. To ensure the contracted closing time, all bars, food and beverage stations will close 30 minutes prior to the contracted time. Client may extend the closing time of the Event for one hour by speaking with the Special Events Coordinator and the caterer at least one hour or more before the scheduled closing time and for an additional fee of $250 to be paid by Client. Any additional fees from the caterer are negotiated between Client and Caterer.
2. Removal of all displays, decorations, and materials (other than catering equipment) must be removed directly after the Event, unless other arrangements have been made with the Special Events Coordinator.
3. Client must arrange for any rented or vendor equipment to be picked up by the rental or vendor company the following business morning before 10:00 am. Client will pay an additional $250 daily fee for any equipment not picked up the next business morning, unless other arrangements have been made with the Special Events Coordinator.
EVENT LOGISTICS. To ensure proper follow-through and communications, Client must assign one contact person to coordinate the Event with the Special Event Coordinator.
A. At the time the Event is scheduled with the Special Event Coordinator, Client must:
1. Supply the approximate time, number of guests expected and type of Event.
B. Three weeks before the Event, Client must:
1. Submit final details of the Event, including the decorations and displays, final number of guests, the set-up time, and the names of all vendors and their time of deliveries on the day of the Event and pick-up after the Event.
EVENT LOGISTICS. To ensure proper follow-through and communications, Client must assign one contact person to coordinate the Event with the Special Event Coordinator.
A. At the time the Event is scheduled with the Special Event Coordinator, Client must:
1. Supply the approximate time, number of guests expected and type of Event.
B. Three weeks before the Event, Client must:
1. Submit final details of the Event, including the decorations and displays, final number of guests, the set-up time and the names of all vendors and their time of deliveries on the day of the Event and pick-up after the Event.
C. Day of the Event
1. On Monday through Friday, set-up prior to 5:00 pm must be approved by the Special Event Coordinator.
2. Client must schedule deliveries to be made only on the day of the Event unless other arrangements have been made with the Special Events Coordinator.
3. Rentals must be delivered and stored neatly in the Founders Room closet unless other arrangements have been made with the Special Events Coordinator.
4. All exits must be kept unobstructed at all times.
EVENT LOGISTICS. 1. Set-Up of Event
EVENT LOGISTICS. To ensure proper follow-through and communications, Client must assign one contact person to coordinate the Event with the Special Events Coordinator.
A. At the time the Event is scheduled with the Special Events Coordinator, Client must: 1. Supply the approximate time, number of guests, and type of Event. ts expected, the set-up time and
B. Three weeks before the Event, Client must:
1. Submit final details of the Event to the Special Events Coordinator for approval, including the decorations and displays, number of gues Client’s Initials the names of all vendors and their time of deliveries on the day of the Event and pick- up after the Event.
C. Day of the Event
1. On Monday through Friday, set-up cannot begin until 5:00 pm. Any exceptions must be approved by the Special Events Coordinator.
2. Client must schedule deliveries to be made only on the day of the Event unless other arrangements have been made with the Special Events Coordinator.
3. Rentals must be delivered and stored neatly in the Reception Hall unless other arrangements have been made with the Special Events Coordinator.
4. All exits must be kept unobstructed at all times.
EVENT LOGISTICS. ▇▇▇▇▇▇ Global shall conduct site visits to the venue as needed and coordinate event logistics with ▇▇▇ ▇▇▇▇▇ and/or ▇▇▇▇▇▇▇ ▇▇▇▇▇. ▇▇▇▇▇▇ Global shall secure vendors for 14 regular portable restrooms, 2 ADA restrooms, 4 hand sanitizing stations, portable security lights, and portable fencing around the event venue as required by TABC. ▇▇▇▇▇▇ Global shall secure vendors for shuttle service and arrange for off-site parking through Prosper ISD. The proposed shuttle route shall be included with the Special Event Permit and approved by the Town. The Special Event Permit application shall be submitted no later than June 1, 2024. The Town’s deposit, as reflected in Exhibit A, shall be paid after a Special Event Permit has been issued. The Special Event Permit shall include a detailed site map designating the location of entry gates, fencing required by the Texas Alcoholic Beverage Code, shuttle pick-up and drop-off sites, food trucks, restrooms, alcohol sales, VIP area, and stage.
EVENT LOGISTICS. The Vendor shall have access to the event location 45 minutes before the event in order to set up the appropriate stations, goods, or other items necessary.
EVENT LOGISTICS. This is the most important aspect of the entire event. Since the NSALA mobile unit and staff will not be present your animals and staff you select are the ambassadors for all parties involved in this event
1. Set-Up of Event
EVENT LOGISTICS