Common use of EVENT LOGISTICS Clause in Contracts

EVENT LOGISTICS. To ensure proper follow-through and communications, Client must assign one contact person to coordinate the Event with the Special Events Coordinator. A. At the time the Event is scheduled with the Special Events Coordinator, Client must: 1. Supply the approximate time, number of guests, and type of Event. B. Three weeks before the Event, Client must: 1. Submit final details of the Event to the Special Events Coordinator for approval, including the decorations and displays, number of guests expected, the set-up time and the names of all vendors and their time of deliveries on the day of the Event and pick-up after the Event. C. Day of the Event 1. On Monday through Friday, set-up cannot begin until 5:00 pm. Any exceptions must be approved by the Special Events Coordinator. 2. Client must schedule deliveries to be made only on the day of the Event unless other arrangements have been made with the Special Events Coordinator. 3. Rentals must be delivered and stored neatly in the Reception Hall unless other arrangements have been made with the Special Events Coordinator. 4. All exits must be kept unobstructed at all times. D. Break-down Requirements: 1. To ensure the contracted closing time, all bars, food and beverage stations will close 30 minutes prior to the contracted time. Client may extend the closing time of the Event for one hour by speaking with the Special Events Coordinator and the caterer at least one hour or more before the scheduled closing time and for an additional fee of $250 to be paid by Client. Any additional fees from the caterer are negotiated between Client and Caterer. 2. Removal of all displays, decorations, and materials (other than catering equipment) must be removed directly after the Event, unless other arrangements have been made with the Special Events Coordinator. 3. Client must arrange for any rented or vendor equipment to be picked up by the rental or vendor company the following business morning before 10:00 am. Client will pay an additional $250 daily fee for any equipment not picked up the next business morning, unless other arrangements have been made with the Special Events Coordinator.

EVENT LOGISTICS. To ensure proper follow-through and communications, Client must assign one contact person to coordinate the Event with the Special Events Facility Rental Coordinator. A. At the time the Event is scheduled with the Special Events Facility Rental Coordinator, Client must: 1. Supply the approximate time, number of guests, guests expected and type of Event. B. Three weeks before the Event, Client must: 1. Submit final details of the Event to the Special Events Coordinator for approvalEvent, including the decorations and displays, final number of guests expectedguests, the set-up time and the names of all vendors and their time of deliveries on the day of the Event and pick-up after the Event. C. Day of the Event 1. On Monday through Friday, set-up cannot begin until prior to 5:00 pm. Any exceptions pm must be approved by the Special Events Facility Rental Coordinator. 2. Client must schedule deliveries to be made only on the day of the Event unless other arrangements have been made with the Special Events Facility Rental Coordinator. 3. Rentals must be delivered and stored neatly in the Reception Hall Founders Room closet unless other arrangements have been made with the Special Events Facility Rental Coordinator. 4. All exits must be kept unobstructed at all times. D. Break-down Requirements: 1. To ensure the contracted closing time, all bars, food and beverage stations will close 30 minutes prior to the contracted time. Client may extend the closing time of the Event for one hour by speaking with the Special Events Coordinator and the caterer at least one hour or more before the scheduled closing time and for an additional fee of $250 to be paid by Client. Any additional fees from the caterer are negotiated between Client and Caterer. 2. Removal of all displays, decorations, and materials (other than catering equipment) must be removed directly after the Event, unless other arrangements have been made with the Special Events Facility Rental Coordinator. 32. Client must arrange for any rented or vendor equipment to be picked up by the rental or vendor company the following business morning before 10:00 am. Client will pay an additional $250 daily fee for any equipment not picked up the next business morning, unless other arrangements have been made with the Special Events Facility Rental Coordinator.