Common use of Display of photographs Clause in Contracts

Display of photographs. It is perfectly acceptable to display images of children in the school environment with their names attached for the purpose of celebrating progress and achievement or assessment. However, the school will give consideration to displays when rooms are available for other purposes. Publicity Press On occasions, the media are asked to cover school events or to highlight children's successes. This is an important part of celebrating achievement and informing the public of educational initiatives. The media operate under their own Code of Practice. Parents will be informed by the school in advance if their children are likely to appear in the press and asked to complete an additional consent form regarding the publication of names. Local newspaper titles may share their images with other titles within the same syndicate. Any child whose parents have withheld permission, will not be photographed by the media. School Publicity Photographs of children's activities and achievements may be published in the school newsletter, prospectus, Pupil Organiser, school event publicity/programmes and posted on the school website. Names of individual children will not be attached to photographs and no contact details will be published. Where photographic permission has been withheld, photographs will not be published. Photographed by a Photographer Class and individual or group photographs are often an annual event. Parents will be notified in advance of the photographer's visit and will be sent copies of photographs and given the option to purchase them. Copyright on all such photographs is retained by the photographer. Links This guidance is based on the document produced by Worcestershire County Council and should be read in conjunction with the school's Data Security Policy, E-safety Policy, Acceptable Use Policy (AUP), Safeguarding Children Policy and to the LA guidance 'Schools System and Data Security’. EMMAUS CATHOLIC MUTLI-ACADEMY COMPANY: PUPIL PRIVACY NOTICE Why are we giving this to you? As your Academy we need to use information about you. We do this for a number of reasons. This form tells you what information we use about you and why we use it. It is very important that information about you is kept safe. We explain below how the school keeps your information safe. If you want to know anything about what we do with information about you then please ask your teacher or speak to your parents/guardians and ask them to contact the school. The school wants you to feel free to raise any questions at all. We also have a person called the Data Protection Officer working on behalf of the school. They can answer any questions you have about what the school does with your information. If you or your parents/guardian want to speak to them, then you can do at: Your IG Data Protection Officer Service Xxxxxx MBC The Council House Xxxxxx Xxxx Midlands DY1 1HF Email: XxxxXXXXXXxxxxxx@xxxxxx.xxx.xx Policy Statement We are Emmaus Catholic Multi Academy Company – Hagley Catholic High School. During your time with us, we will use information that we gather in relation to you for various purposes. Information that we hold in relation to you is known as “personal data”. This will include data that we obtain from you directly and data about you which we obtain from other people and organisations. We might also need to continue to hold your personal data for a period of time after you have left the school. Anything that we do with your personal data is known as “processing”. This document sets out what personal data we will hold about you, why we process that data, who we share this information with, and your rights in relation to your personal data processed by us. What information do we use about you? We will collect, hold, share and otherwise use information about you set out in the boxes below: • Name • Telephone and email contact details • Date of Birth • Address • Assessment information • Details of previous/future schools • Unique pupil number • Behavioural information • Language(s) • Nationality • Country of birth • Eligibility for free school meals • Photographs • Attendance information • CCTV images We will also collect, hold, share and otherwise use some information about you which is special “special category personal data” and we will take extra care to make sure that this is kept safe: • Racial or ethnic origin • Religious beliefs • Special educational needs and disability information • Medical / health information • Biometric data • Information relating to keeping you safe • Gender/Sexual orientation • Dietary requirements Where do we get this information from? We get this information from: ▪ You ▪ Your parents/guardians ▪ Teachers and other staff ▪ People from other organisations, like previous school, doctors or the local authority for example Why do we use this information? We use this information for lots of reasons, including: ▪ To make sure that we give you a good education and to support you through this ▪ To make sure that we are able to address and support any educational, health or social needs you may have ▪ To make sure everyone is treated fairly and equally ▪ To keep you and everyone at the school safe and secure ▪ To deal with emergencies involving you ▪ To celebrate your achievements ▪ To provide reports and additional information to your parents/carers Some of these things we have to do by law. Other things we do because we need to so that we can run the school. Sometimes we need permission to use your information. This includes taking pictures or videos of you to be used on our website or in the newspaper. Before we do these things we will ask you or if necessary your parent/carer for permission. Why do we use special category personal data? We may need to use the information about you which is special (mentioned above) where there is a specific interest to do so for example health and social care purposes or to provide you with equal opportunities and treatment. We will also use this information where you have given us permission to do so. There may also be circumstances where we need to use your information in relation to legal claims, or to protect your vital interests and where you are unable to provide your consent. How long will we hold information in relation to our pupils? We will hold information relating to you only for as long as necessary. How long we need to hold on to any information will depend on the type of information. Where you change school we will usually pass your information to your new school. Who will we share pupil information with? We may share information about you with: ▪ Other schools or educational institutions you may attend or require support from Local Authorities, to assist them in the exercise of their responsibilities in relation to education and training, youth support and safeguarding purposes ▪ The Department for Education and/or ESFA as required by the law ▪ Contractors, to enable them to provide an effective service to the school, such as school meal providers or external tutors Keeping this information safe It is very important that only people who need to use your information can see it. The school keeps your information safe by measures set out in our data protection policy available on each constituent academy website. Your rights in relation to your information You can ask to see the information we hold about you. If you wish to do this you should contact your form tutor in the first instance, he/she will liaise with the School Designated Data Champion in order to facilitate your request. You also have the right to: ▪ Object to what we are doing with your information ▪ Have inaccurate or incomplete information about you amended ▪ Ask us to stop doing certain things with your information in some cases ▪ Ask that decisions about you are not made using automatic systems ▪ Claim against the school in certain circumstances where you have suffered as a result of the school breaching your data protection rights If you wish to do this you should contact your form tutor in the first instance, he/she will liaise with the School Designated Data Champion in order to facilitate your request. The school does not have to meet all of your requests and we will let you know where we are unable to do so.

Display of photographs. It is perfectly acceptable to display images of children in the school environment with their names attached for the purpose of celebrating progress and achievement or assessment. However, the school will give consideration to displays when rooms are available for other purposes. Publicity Press On occasions, the media are asked to cover school events or to highlight children's successes. This is an important part of celebrating achievement and informing the public of educational initiatives. The media operate under their own Code of Practice. Parents will be informed by the school in advance if their children are likely to appear in the press and asked to complete an additional consent form regarding the publication of names. Local newspaper titles may share their images with other titles within the same syndicate. Any child whose parents have withheld permission, will not be photographed by the media. School Publicity Photographs of children's activities and achievements may be published in the school newsletter, prospectus, Pupil Organiser, school event publicity/programmes and posted on the school website. Names of individual children will not be attached to photographs and no contact details will be published. Where photographic permission has been withheld, photographs will not be published. Photographed by a Photographer Class and individual or group photographs are often an annual event. Parents will be notified in advance of the photographer's visit and will be sent copies of photographs and given the option to purchase them. Copyright on all such photographs is retained by the photographer. Links This guidance is based on the document produced by Worcestershire County Council and should be read in conjunction with the school's Data Security Policy, E-safety Policy, Acceptable Use Policy (AUP), Safeguarding Children Policy and to the LA guidance 'Schools System and Data Security’. EMMAUS CATHOLIC MUTLI-ACADEMY COMPANY: PUPIL PRIVACY NOTICE Why are we giving this to you? As your Academy we need to use information about you. We do this for a number of reasons. This form tells you what information we use about you and why we use it. It is very important that information about you is kept safe. We explain below how the school keeps your information safe. If you want to know anything about what we do with information about you then please ask your teacher or speak to your parents/guardians and ask them to contact the school. The school wants you to feel free to raise any questions at all. We also have a person called the Data Protection Officer working on behalf of the school. They can answer any questions you have about what the school does with your information. If you or your parents/guardian want to speak to them, then you can do at: Your IG Data Protection Officer Service Xxxxxx MBC The Council House Xxx Xxxxxxx Xxxxx Xxxxxx Xxxx Midlands DY1 1HF Email: XxxxXXXXXXxxxxxx@xxxxxx.xxx.xx Policy Statement We are Emmaus Catholic Multi Academy Company – Hagley Catholic High School. During your time with us, we will use information that we gather in relation to you for various purposes. Information that we hold in relation to you is known as “personal data”. This will include data that we obtain from you directly and data about you which we obtain from other people and organisations. We might also need to continue to hold your personal data for a period of time after you have left the school. Anything that we do with your personal data is known as “processing”. This document sets out what personal data we will hold about you, why we process that data, who we share this information with, and your rights in relation to your personal data processed by us. What information do we use about you? We will collect, hold, share and otherwise use information about you set out in the boxes below: •  Name •  Telephone and email contact details •  Date of Birth •  Address •  Assessment information •  Details of previous/future schools •  Unique pupil number •  Behavioural information •  Language(s) •  Nationality •  Country of birth •  Eligibility for free school meals •  Photographs •  Attendance information •  CCTV images We will also collect, hold, share and otherwise use some information about you which is special “special category personal data” and we will take extra care to make sure that this is kept safe: •  Racial or ethnic origin •  Religious beliefs •  Special educational needs and disability information •  Medical / health information •  Biometric data •  Information relating to keeping you safe •  Gender/Sexual orientation •  Dietary requirements Where do we get this information from? We get this information from: ▪ You ▪ Your parents/guardians ▪ Teachers and other staff ▪ People from other organisations, like previous school, doctors or the local authority for example Why do we use this information? We use this information for lots of reasons, including: ▪ To make sure that we give you a good education and to support you through this ▪ To make sure that we are able to address and support any educational, health or social needs you may have ▪ To make sure everyone is treated fairly and equally ▪ To keep you and everyone at the school safe and secure ▪ To deal with emergencies involving you ▪ To celebrate your achievements ▪ To provide reports and additional information to your parents/carers Some of these things we have to do by law. Other things we do because we need to so that we can run the school. Sometimes we need permission to use your information. This includes taking pictures or videos of you to be used on our website or in the newspaper. Before we do these things we will ask you or if necessary your parent/carer for permission. Why do we use special category personal data? We may need to use the information about you which is special (mentioned above) where there is a specific interest to do so for example health and social care purposes or to provide you with equal opportunities and treatment. We will also use this information where you have given us permission to do so. There may also be circumstances where we need to use your information in relation to legal claims, or to protect your vital interests and where you are unable to provide your consent. How long will we hold information in relation to our pupils? We will hold information relating to you only for as long as necessary. How long we need to hold on to any information will depend on the type of information. Where you change school we will usually pass your information to your new school. Who will we share pupil information with? We may share information about you with: ▪ Other schools or educational institutions you may attend or require support from Local Authorities, to assist them in the exercise of their responsibilities in relation to education and training, youth support and safeguarding purposes ▪ The Department for Education and/or ESFA as required by the law ▪ Contractors, to enable them to provide an effective service to the school, such as school meal providers or external tutors Keeping this information safe It is very important that only people who need to use your information can see it. The school keeps your information safe by measures set out in our data protection policy available on each constituent academy website. Your rights in relation to your information You can ask to see the information we hold about you. If you wish to do this you should contact your form tutor in the first instance, he/she will liaise with the School Designated Data Champion in order to facilitate your request. You also have the right to: ▪ Object to what we are doing with your information ▪ Have inaccurate or incomplete information about you amended ▪ Ask us to stop doing certain things with your information in some cases ▪ Ask that decisions about you are not made using automatic systems ▪ Claim against the school in certain circumstances where you have suffered as a result of the school breaching your data protection rights If you wish to do this you should contact your form tutor in the first instance, he/she will liaise with the School Designated Data Champion in order to facilitate your request. The school does not have to meet all of your requests and we will let you know where we are unable to do so.

Display of photographs. It is perfectly acceptable to display images of children in the school environment with their names attached for the purpose of celebrating progress and achievement or assessment. However, the school will give consideration to displays when rooms are available for other purposes. Publicity Press On occasions, the media are asked to cover school events or to highlight children's successes. This is an important part of celebrating achievement and informing the public of educational initiatives. The media operate under their own Code of Practice. Parents will be informed by the school in advance if their children are likely to appear in the press and asked to complete an additional consent form regarding the publication of names. Local newspaper titles may share their images with other titles within the same syndicate. Any child whose parents have withheld permission, will not be photographed by the media. School Publicity Photographs of children's activities and achievements may be published in the school newsletter, prospectus, Pupil Organiser, school event publicity/programmes and posted on the school website. Names of individual children will not be attached to photographs and no contact details will be published. Where photographic permission has been withheld, photographs will not be published. Photographed by a Photographer Class and individual or group photographs are often an annual event. Parents will be notified in advance of the photographer's visit and will be sent copies of photographs and given the option to purchase them. Copyright on all such photographs is retained by the photographer. Links This guidance is based on the document produced by Worcestershire County Council and should be read in conjunction with the school's Data Security Policy, E-safety Policy, Acceptable Use Policy (AUP), Safeguarding Children Policy and to the LA guidance 'Schools System and Data Security’. EMMAUS ST XXXXXXXX XXXX CATHOLIC MUTLI-ACADEMY COMPANY: PUPIL PRIVACY NOTICE Why are we giving this to you? As your Academy we need to use information about you. We do this for a number of reasons. This form tells you what information we use about you and why we use it. It is very important that information about you is kept safe. We explain below how the school keeps your information safe. If you want to know anything about what we do with information about you then please ask your teacher or speak to your parents/guardians and ask them to contact the school. The school wants you to feel free to raise any questions at all. We also have a person called the Data Protection Officer working on behalf of the school. They can answer any questions you have about what the school does with your information. If you or your parents/guardian want to speak to them, then you can do at: Your IG YourIG Data Protection Officer Service Xxxxxx MBC The Council House Xxx Xxxxxxx Xxxxx Xxxxxx Xxxx Midlands DY1 1HF Email: XxxxXXXXXXxxxxxx@xxxxxx.xxx.xx Policy Statement We are Emmaus St Xxxxxxxx Xxxx Catholic Multi Academy Company – Hagley Catholic High School. During your time with us, we will use information that we gather in relation to you for various purposes. Information that we hold in relation to you is known as “personal data”. This will include data that we obtain from you directly and data about you which we obtain from other people and organisations. We might also need to continue to hold your personal data for a period of time after you have left the school. Anything that we do with your personal data is known as “processing”. This document sets out what personal data we will hold about you, why we process that data, who we share this information with, and your rights in relation to your personal data processed by us. What information do we use about you? We will collect, hold, share and otherwise use information about you set out in the boxes below: •  Name •  Telephone and email contact details •  Date of Birth •  Address •  Assessment information •  Details of previous/future schools •  Unique pupil number •  Behavioural information •  Language(s) •  Nationality •  Country of birth •  Eligibility for free school meals •  Photographs •  Attendance information •  CCTV images We will also collect, hold, share and otherwise use some information about you which is special “special category personal data” and we will take extra care to make sure that this is kept safe: •  Racial or ethnic origin •  Religious beliefs •  Special educational needs and disability information •  Medical / health information •  Biometric data •  Information relating to keeping you safe •  Gender/Sexual orientation •  Dietary requirements Where do we get this information from? We get this information from: ▪  You ▪  Your parents/guardians ▪  Teachers and other staff ▪  People from other organisations, like previous school, doctors or the local authority for example Why do we use this information? We use this information for lots of reasons, including: ▪  To make sure that we give you a good education and to support you through this ▪  To make sure that we are able to address and support any educational, health or social needs you may have ▪  To make sure everyone is treated fairly and equally ▪  To keep you and everyone at the school safe and secure ▪  To deal with emergencies involving you ▪  To celebrate your achievements ▪  To provide reports and additional information to your parents/carers Some of these things we have to do by law. Other things we do because we need to so that we can run the school. Sometimes we need permission to use your information. This includes taking pictures or videos of you to be used on our website or in the newspaper. Before we do these things we will ask you or if necessary your parent/carer for permission. Why do we use special category personal data? We may need to use the information about you which is special (mentioned above) where there is a specific interest to do so for example health and social care purposes or to provide you with equal opportunities and treatment. We will also use this information where you have given us permission to do so. There may also be circumstances where we need to use your information in relation to legal claims, or to protect your vital interests and where you are unable to provide your consent. How long will we hold information in relation to our pupils? We will hold information relating to you only for as long as necessary. How long we need to hold on to any information will depend on the type of information. Where you change school we will usually pass your information to your new school. Who will we share pupil information with? We may share information about you with: ▪  Other schools or educational institutions you may attend or require support from Local Authorities, to assist them in the exercise of their responsibilities in relation to education and training, youth support and safeguarding purposes ▪  The Department for Education and/or ESFA as required by the law ▪  Contractors, to enable them to provide an effective service to the school, such as school meal providers or external tutors Keeping this information safe It is very important that only people who need to use your information can see it. The school keeps your information safe by measures set out in our data protection policy available on each constituent academy website. Your rights in relation to your information You can ask to see the information we hold about you. If you wish to do this you should contact your form tutor in the first instance, he/she will liaise with the School Designated Data Champion in order to facilitate your request. You also have the right to: ▪  Object to what we are doing with your information ▪  Have inaccurate or incomplete information about you amended ▪  Ask us to stop doing certain things with your information in some cases ▪  Ask that decisions about you are not made using automatic systems ▪  Claim against the school in certain circumstances where you have suffered as a result of the school breaching your data protection rights If you wish to do this you should contact your form tutor in the first instance, he/she will liaise with the School Designated Data Champion in order to facilitate your request. The school does not have to meet all of your requests and we will let you know where we are unable to do so.

Display of photographs. It is perfectly acceptable to display images Images of children students in the school environment with their may have full student names attached for the purpose of celebrating progress and achievement or assessment. However, the school consideration will give consideration be given to displays when rooms are available for other purposes. Publicity Press On occasions, the media are asked to cover school events or to highlight children's students’ successes. This is an important part of celebrating achievement and informing the public of educational initiatives. The media operate under their own Code of Practice. Parents will be informed by the school in advance if their children are likely Permission for students’ photographs to appear in the press and asked will be obtained from parents/carers prior to complete an additional consent form regarding the publication of namesappearance. Local newspaper titles may share their images with other titles within the same syndicate. Any child student whose parents have withheld permission, will not be photographed by the media. School Setting Publicity Photographs of children's student activities and achievements may be published in the school newsletter, prospectus, Pupil Organiser, school event publicity/programmes newsletter or prospectus and posted on the school website. Names Full names of individual children students will not be attached to photographs and no contact details will be published. Where photographic permission has been withheld, photographs will not be published. Photographed by a Setting Photographer Class and individual or group photographs are often an annual event. Parents will be notified in advance of the photographer's ’s visit and will be sent copies of photographs and given the option to purchase them. Copyright on all such photographs is retained by the photographer. Links This guidance is based on the document produced by Worcestershire County Council and should be read in conjunction with links specifically to the school's ’s Data Security Protection Policy, E-safety Policy, Acceptable Use Policy (AUP)Staff Laptop Policy, Safeguarding Children Policy and to the LA guidance '‘Schools System and Data Security’. EMMAUS CATHOLIC MUTLI-ACADEMY COMPANY: PUPIL PRIVACY NOTICE Why Student Acceptable Use Agreement Academy Policy (full details are we giving this available on our website) Digital technologies have become integral to you? As your Academy we need the lives of children and young people, both within schools and outside school. These technologies are powerful tools, which open up new opportunities for everyone. These technologies can stimulate discussion, promote creativity and stimulate awareness of context to use information about youpromote effective learning. We do this for a number of reasonsYoung people should have an entitlement to safe internet access at all times. This form tells you what information we use about you Acceptable Use Policy is intended to ensure: • that young people will be responsible users and why we use itstay safe while using the internet and other digital technologies for educational, personal and recreational use. It is very important • that information about you is kept safe. We explain below how school systems and users are protected from accidental or deliberate misuse that could put the school keeps your information safe. If you want to know anything about what we do with information about you then please ask your teacher or speak to your parents/guardians security of the systems and ask them to contact the schoolusers at risk. The school wants you will try to feel free ensure that students will have good access to raise any questions at all. We also have a person called digital technologies to enhance their learning and will, in return, expect the Data Protection Officer working on behalf of the school. They can answer any questions you have about what the school does with your information. If you or your parents/guardian want students to speak to them, then you can do at: Your IG Data Protection Officer Service Xxxxxx MBC The Council House Xxxxxx Xxxx Midlands DY1 1HF Email: XxxxXXXXXXxxxxxx@xxxxxx.xxx.xx Policy Statement We are Emmaus Catholic Multi Academy Company – Hagley Catholic High School. During your time with us, we will use information that we gather in relation to you for various purposes. Information that we hold in relation to you is known as “personal data”. This will include data that we obtain from you directly and data about you which we obtain from other people and organisations. We might also need to continue to hold your personal data for a period of time after you have left the school. Anything that we do with your personal data is known as “processing”. This document sets out what personal data we will hold about you, why we process that data, who we share this information with, and your rights in relation to your personal data processed by us. What information do we use about you? We will collect, hold, share and otherwise use information about you set out in the boxes below: • Name • Telephone and email contact details • Date of Birth • Address • Assessment information • Details of previous/future schools • Unique pupil number • Behavioural information • Language(s) • Nationality • Country of birth • Eligibility for free school meals • Photographs • Attendance information • CCTV images We will also collect, hold, share and otherwise use some information about you which is special “special category personal data” and we will take extra care to make sure that this is kept safe: • Racial or ethnic origin • Religious beliefs • Special educational needs and disability information • Medical / health information • Biometric data • Information relating to keeping you safe • Gender/Sexual orientation • Dietary requirements Where do we get this information from? We get this information from: ▪ You ▪ Your parents/guardians ▪ Teachers and other staff ▪ People from other organisations, like previous school, doctors or the local authority for example Why do we use this information? We use this information for lots of reasons, including: ▪ To make sure that we give you a good education and to support you through this ▪ To make sure that we are able to address and support any educational, health or social needs you may have ▪ To make sure everyone is treated fairly and equally ▪ To keep you and everyone at the school safe and secure ▪ To deal with emergencies involving you ▪ To celebrate your achievements ▪ To provide reports and additional information to your parents/carers Some of these things we have to do by law. Other things we do because we need to so that we can run the school. Sometimes we need permission to use your information. This includes taking pictures or videos of you agree to be used on our website or in the newspaper. Before we do these things we will ask you or if necessary your parent/carer for permission. Why do we use special category personal data? We may need to use the information about you which is special (mentioned above) where there is a specific interest to do so for example health and social care purposes or to provide you with equal opportunities and treatment. We will also use this information where you have given us permission to do so. There may also be circumstances where we need to use your information in relation to legal claims, or to protect your vital interests and where you are unable to provide your consent. How long will we hold information in relation to our pupils? We will hold information relating to you only for as long as necessary. How long we need to hold on to any information will depend on the type of information. Where you change school we will usually pass your information to your new school. Who will we share pupil information with? We may share information about you with: ▪ Other schools or educational institutions you may attend or require support from Local Authorities, to assist them in the exercise of their responsibilities in relation to education and training, youth support and safeguarding purposes ▪ The Department for Education and/or ESFA as required by the law ▪ Contractors, to enable them to provide an effective service to the school, such as school meal providers or external tutors Keeping this information safe It is very important that only people who need to use your information can see it. The school keeps your information safe by measures set out in our data protection policy available on each constituent academy website. Your rights in relation to your information You can ask to see the information we hold about you. If you wish to do this you should contact your form tutor in the first instance, he/she will liaise with the School Designated Data Champion in order to facilitate your request. You also have the right to: ▪ Object to what we are doing with your information ▪ Have inaccurate or incomplete information about you amended ▪ Ask us to stop doing certain things with your information in some cases ▪ Ask that decisions about you are not made using automatic systems ▪ Claim against the school in certain circumstances where you have suffered as a result of the school breaching your data protection rights If you wish to do this you should contact your form tutor in the first instance, he/she will liaise with the School Designated Data Champion in order to facilitate your request. The school does not have to meet all of your requests and we will let you know where we are unable to do soresponsible users.