Common use of DIRECT COST REIMBURSEMENT ITEMS Clause in Contracts

DIRECT COST REIMBURSEMENT ITEMS. The Professional’s Consultant services, and authorized reimbursable expenses shall be treated as an authorized reimbursable expense item at a direct cost times the firm’s mark-up percentage amount approved by the Department, not to exceed 5%. Reimbursement of authorized expense items at direct cost times the firm’s mark-up percentage amount is intended only to compensate the Professional for their direct costs. The Professional shall be responsible for the selection of the supplier of their professional services or materials, the coordination, adequacy, and application of their professional services, whether provided by the Professional’s staff or provided by their Consultant, and therefore responsible for any Project costs that exceed the Contract per Phase reimbursement Budget. For Projects further than 100 miles one-way from the Professional firm’s office, travel expenses to the project site will be allowed as a reimbursable expense at the State of Michigan’s rates, based on DTMB’s Vehicle and Travel Services Travel Rate Reimbursement for premium mileage rates in effect at execution of this contract. Mileage allowed will be actual, less 100 miles each way. Other travel expenses are not to be included, unless specifically authorized in writing. In addition, direct cost reimbursement items may include soil borings, site surveys and any required laboratory testing not performed in house, Design Code Compliance and Plan Review Approval Fees by the licensing agency; reproduction of documents for legislative presentation, artistic productions, mobilization of testing equipment, laboratory costs for testing samples, per-linear- foot cost of soil borings and specialized inspections of the structural, mechanical, electrical, chemical or other essential components of the Project. Compensation for this Contract shall not exceed the amounts per Project Phase shown in the attached Contract Order unless authorized by a Department approved Contract Modification. It shall be the Professional’s responsibility to carefully monitor their and their Consultant firms Project costs, activities, and progress and to give the Project Director timely notification of any justifiable need to increase the authorized fee. The Professional may not proceed with professional services that have not been authorized by the Project Director and shall immediately notify the Project Director if such services have been requested or have become necessary. Identification of Professional and Consultant staff, hourly billable rates, and an itemized list per Project Phase of authorized direct cost reimbursement items are identified in the attached Professional’s proposal.

DIRECT COST REIMBURSEMENT ITEMS. The Professional’s Consultant services, services and authorized reimbursable expenses shall be treated as an authorized reimbursable expense item at a direct cost times the firm’s mark-up percentage amount approved by the Department, not to exceed 5%. Reimbursement of authorized expense items at direct cost times the firm’s mark-up percentage amount is intended only to compensate the Professional for their direct costscost. The Professional shall be responsible for the selection of the supplier of their the professional services or materials, ; the coordination, adequacy, and application of their the professional services, whether provided by the Professional’s staff or provided by their Consultant, and therefore responsible for any Project costs that exceed the Contract per Phase reimbursement Budgetbudget for each Phase. For Project related travel expenses (mileage, meals, lodging) for Projects further more than 100 one- hundred (100) miles one-in one- way from the Professional firmProfessional’s office, travel expenses to the project site will nearest office shall be allowed treated as a an authorized reimbursable expense at the State of Michigan’s current travel rates. Unless authorized elsewhere in this Contract, based on DTMB’s Vehicle direct cost reimbursement items shall be limited to the actual cost of printing and Travel Services Travel Rate Reimbursement for premium mileage rates in effect at execution reproduction of this contract. Mileage allowed will be actualproject deliverables such as Final Study Reports, less 100 miles each way. Other travel expenses are not to be includedSurveys, unless specifically authorized in writingBidding Documents, and U. S. Mail regular shipping postage of the project deliverables listed above. In addition, direct cost reimbursement items may include soil borings, site surveys and any required laboratory testing not performed in housetesting, Design Code Compliance and Plan Review Approval Fees by the licensing agency; reproduction of documents for legislative presentation, artistic productions, mobilization of testing equipment, laboratory costs for testing samples, per-linear- linear-foot cost of soil borings and specialized inspections of the structural, mechanical, electrical, chemical or other essential components of the Project. Compensation for this Contract shall not exceed the amounts budget per Project Phase shown identified in the attached Contract Order unless authorized by a Department approved Contract Modification. It shall be the Professional’s responsibility to carefully monitor their and their Consultant firms Project costs, activities, and progress and to give provide the Project Director Director/Agency Project Manager timely notification of any justifiable need to increase the authorized feebudget. The Professional may not proceed with professional services that have not been authorized by the Project Director Director/Agency Project Manager and shall immediately notify the Project Director Director/Agency Project Manager if such services have been requested or have become necessary. Identification of Professional Professional/Sub-Consultant staff and Consultant staff, hourly billable rates, and an itemized list per Project Phase of authorized direct cost reimbursement items rates are identified in the attached Professional’s proposal.

DIRECT COST REIMBURSEMENT ITEMS. The Professional’s Consultant services, services and authorized reimbursable expenses shall be treated as an authorized reimbursable expense item at a direct cost times the firm’s mark-up percentage amount approved by the Department, not to exceed 5%. Reimbursement of authorized expense items at direct cost times the firm’s mark-up percentage amount is intended only to compensate the Professional for their direct costscost. The Professional shall be responsible for the selection of the supplier of their professional services or materials, the coordination, adequacy, adequacy and application of their professional services, whether provided by the Professional’s staff or provided by their Consultant, and therefore responsible for any Project costs that exceed the Contract per Phase reimbursement Budget. For Project related travel expenses (mileage, meals, lodging) for Projects further more than 100 one-hundred (100) miles in one-way from the Professional firmProfessional’s office, travel expenses to the project site will Michigan office shall be allowed treated as a an authorized reimbursable expense at the State of Michigan’s current travel rates. Unless authorized elsewhere in this Contract, based on DTMB’s Vehicle direct cost reimbursement items shall be limited to the actual cost of printing and Travel Services Travel Rate Reimbursement for premium mileage rates in effect at execution reproduction of this contract. Mileage allowed will be actualproject deliverables such as Final Study Reports, less 100 miles each way. Other travel expenses are not to be includedSurveys, unless specifically authorized in writingBidding Documents, and U.S. Mail regular shipping postage of the project deliverables listed above. In addition, direct cost reimbursement items may include soil borings, site surveys and any required laboratory testing not performed in housetesting, Design Code Compliance and Plan Review Approval Fees by the licensing agency; reproduction of documents for legislative presentation, artistic productions, mobilization of testing equipment, laboratory costs for testing samples, per-linear- linear-foot cost of soil borings and specialized inspections of the structural, mechanical, electrical, chemical or other essential components of the Project. Compensation for this Contract shall not exceed the amounts per Project Phase shown in the attached Contract Order unless authorized by a Department approved Contract Modification. It shall be the Professional’s responsibility to carefully monitor their and their Consultant firms firm’s Project costs, activities, and progress and to give the Project Director timely notification of any justifiable need to increase the authorized fee. The Professional may not proceed with professional services that have not been authorized by the Project Director and shall immediately notify the Project Director if such services have been requested or have become necessary. Identification of Professional and Consultant staff, hourly billable rates, and an itemized list per Project Phase of authorized direct cost reimbursement items are identified in the attached Professional’s proposal.

DIRECT COST REIMBURSEMENT ITEMS. The Professionalprofessional services of all the Professional firm’s Consultant servicesConsultant’s, and authorized reimbursable expenses shall be treated as an authorized reimbursable expense item expenses at a direct cost times the firm’s mark-up percentage amount approved by the Department, not to exceed 5%a 1.0 multiplier. Reimbursement of authorized expense items at direct cost times the firm’s mark-up percentage amount a 1.0 multiplier is intended only as a means to compensate the Professional for their direct costs. The Professional shall be responsible for the for: (1) The selection of the supplier of their professional services or materials, the ; (2) The coordination, adequacy, adequacy and application of their professional services, whether provided by the ProfessionalProfessional firm’s staff or provided by their Consultant, ; and therefore responsible for any (3) Any Project costs that exceed the Contract per Phase reimbursement Budget. For Projects further than 100 miles one-way from Reproduction costs for the Professional firm’s office, travel expenses final design Contract Documents/architectural and/or engineering design clarifications and Bulletins necessary to achieve the project site will Contract scope of work requirements is not allowable for reimbursement and shall be allowed accounted as a reimbursable expense at part of the State of MichiganProfessional firm’s rates, based on DTMB’s Vehicle and Travel Services Travel Rate Reimbursement for premium mileage rates calculated hourly billing rate. Unless authorized elsewhere in effect at execution of this contract. Mileage allowed will be actual, less 100 miles each way. Other travel expenses are not to be included, unless specifically authorized in writing. In additionContract, direct cost reimbursement reimbursements times a 1.0 multiplier expense items may include soil boringsshall be limited to: Printing and reproduction of the Phase 100 - Study Final Reports, site surveys the Phase 500 - Final Design Contract Bidding Documents/architectural and/or engineering drawings and any required laboratory testing not performed in housespecifications and the United States (U.S.) Mail regular shipping postage and handling of final design Contract Bidding Documents, Design Code Compliance and Plan Review Approval Fees by the licensing agency; reproduction Department of State Police, Fire Marshal Division and the Department of Labor and Economic Growth, Bureau of Construction Codes and Fire Safety, documents for legislative presentation, artistic productions, mobilization of testing equipment, laboratory costs for testing samples, per-linear- foot cost of soil borings and specialized inspections of the structural, mechanical, electrical, chemical or other essential components of the Project. Where reproduction of final design Contract Bidding Documents is by the Professional, reimbursement expenses shall be limited to the cost of materials only. In addition, the authorized reimbursement includes the number of final design Contract Bidding Documents and Addendums that are required to supply all prospective qualified construction Bidders. The hourly billing rate (See Appendix 8) does not include and the Department of Management and Budget, Facilities Administration, Design and Construction Division will pay the Professional firm for (under Appendix 4 – Reimbursable Tests and $ Expenses) travel mileage costs for State of Michigan Projects more than one-hundred (100) miles in each direction from the Professional firm’s Michigan office if the Professional firm can demonstrate a cost savings to the State, if reimbursed for travel mileage in accordance with the current travel rates provided in the State of Michigan’s, “Schedule of Travel and Meal Reimbursement Rates” versus an adjustment to the Professional firm’s calculated hourly billing rate. Compensation to the Professional firm for this Contract shall not exceed Project related travel when authorized by the amounts per Project Phase shown Department, will be in the attached Contract Order unless authorized by a Department approved Contract Modification. It shall Appendix 4 – Reimbursable Tests and $ Expenses text and will be the Professional’s responsibility to carefully monitor their limited and their Consultant firms Project costs, activities, and progress and to give the Project Director timely notification of any justifiable need to increase the authorized fee. The Professional may not proceed with professional services that have not been authorized reimbursed by the Project Director and shall immediately notify Department in accordance with the Project Director if such services have been requested or have become necessary. Identification of Professional and Consultant staff, hourly billable rates, and an itemized list per Project Phase of authorized direct cost reimbursement items are identified current travel rates provided in the State of Michigan's "Schedule of Travel and Meal Reimbursement Rates." Prime Professional Firm: Hourly $ Range Position/ Billing Rate Total Total Classification Individual From - To Hours $ Cost $ (See Attached Appendix 5 – Project Hourly Billing Rate $ Compensation for the Actual Position/Classifications and the Anticipated Hourly Billing Rate $ Compensation Range for this Contract.) *Key Principal Personnel/Employee Consultant Firm: As Selected City, State Hourly $ Range Position/ Billing Rate Total Total Classification Individual From – To Hours $ Cost $ (See Attached Appendix 5 – Project Hourly Billing Rate $ Compensation for the Actual Position/Classifications and the Anticipated Hourly Billing Rate $ Compensation Range for this Contract.) *Key Principal Personnel/Employee **See attached ProfessionalAppendix 8 guideline for computation instructions regarding the overhead items allowed by the Department for the Professional Services Contractor’s proposalhourly billing rate calculation.

DIRECT COST REIMBURSEMENT ITEMS. The Professional’s Consultant services, services and authorized reimbursable expenses shall be treated as an authorized reimbursable expense item at a direct cost times the firm’s mark-up percentage amount approved by the Departmentamount, not to exceed 5%, approved by the Department. Reimbursement of authorized expense items at direct cost times the firm’s mark-up percentage amount amount, not to exceed 5%, is intended only as a means to compensate the Professional for their direct costs. The Professional shall be responsible for the selection of the supplier of their professional services or materials, the coordination, adequacy, adequacy and application of their professional services, whether provided by the Professional’s staff or provided by their Consultant, and therefore for responsible for any Project costs that exceed the Contract per Phase reimbursement Budget. For Projects If the project is further than 100 miles one-way from the Professional firm’s office, travel expenses to the project site at the State of Michigan’s rates will be allowed as a reimbursable expense at the State of Michigan’s rates, based on DTMB’s Vehicle and Travel Services Travel Rate Reimbursement for premium mileage rates in effect at execution of this contractexpense. Mileage allowed will be actual, less 100 miles each way. Other travel expenses are not to be included, unless specifically authorized in writing. Unless authorized elsewhere in this Contract, direct cost reimbursement items shall be limited to the actual cost of printing and reproduction of project deliverables such as Final Study Reports, Surveys, Bidding Documents, and U.S. Mail regular shipping postage of the project deliverables listed above. In addition, direct cost reimbursement items may include soil borings, site surveys and any required laboratory testing not performed in housetesting, Design Code Compliance and Plan Review Approval Fees by the licensing agencyDepartment of State Police, Fire Marshal Division and the Department of Licensing and Regulatory Affairs, Bureau of Construction Codes, Plan Review Division; reproduction of documents for legislative presentation, artistic productions, mobilization of testing equipment, laboratory costs for testing samples, per-linear- linear-foot cost of soil borings and specialized inspections of the structural, mechanical, electrical, chemical or other essential components of the Project. Compensation for this Contract shall not exceed the amounts per Project Phase shown in the attached Contract Order unless authorized by a Department approved Contract Modification. It shall be the Professional’s responsibility to carefully monitor their and their Consultant firms Project costs, activities, and progress and to give the Project Director timely notification of any justifiable need to increase the authorized fee. The Professional may not proceed with professional services that have not been authorized by the Project Director and shall immediately notify the Project Director if such services have been requested or have become necessary. Identification of Professional and Consultant staff, hourly billable rates, and an itemized list per Project Phase of authorized direct cost reimbursement items are identified in the attached Professional’s proposal.

DIRECT COST REIMBURSEMENT ITEMS. The Professional’s Consultant services, services and authorized reimbursable expenses shall be treated as an authorized reimbursable expense item at a direct cost times the firm’s mark-up percentage amount approved by the Departmentamount, not to exceed 5%, approved by the Department. Reimbursement of authorized expense items at direct cost times the firm’s mark-up percentage amount amount, not to exceed 5%, is intended only to compensate the Professional for their direct costs. The Professional shall be responsible for the selection of the supplier of their professional services or materials, the coordination, adequacy, adequacy and application of their professional services, whether provided by the Professional’s staff or provided by their Consultant, and therefore for responsible for any Project costs that exceed the Contract per Phase reimbursement Budget. For Projects further than 100 miles one-way from the Professional firm’s office, travel expenses to the project site will be allowed as a reimbursable expense at the State of Michigan’s rates, based on DTMB’s Vehicle and Travel Services Travel Rate Reimbursement for premium mileage rates in effect at execution of this contract. Mileage allowed will be actual, less 100 miles each way. Other travel expenses are not to be included, unless specifically authorized in writing. In addition, direct cost reimbursement items may include soil borings, site surveys and any required laboratory testing not performed in house, Design Code Compliance and Plan Review Approval Fees by the licensing agency; reproduction of documents for legislative presentation, artistic productions, mobilization of testing equipment, laboratory costs for testing samples, per-linear- linear-foot cost of soil borings and specialized inspections of the structural, mechanical, electrical, chemical or other essential components of the Project. Compensation for this Contract shall not exceed the amounts per Project Phase shown in the attached Contract Order unless authorized by a Department approved Contract Modification. It shall be the Professional’s responsibility to carefully monitor their and their Consultant firms Project costs, activities, and progress and to give the Project Director timely notification of any justifiable need to increase the authorized fee. The Professional may not proceed with professional services that have not been authorized by the Project Director and shall immediately notify the Project Director if such services have been requested or have become necessary. Identification of Professional and Consultant staff, hourly billable rates, and an itemized list per Project Phase of authorized direct cost reimbursement items are identified in the attached Professional’s proposal.

DIRECT COST REIMBURSEMENT ITEMS. The Professional’s Consultant services, services and authorized reimbursable expenses shall be treated as an authorized reimbursable expense item at a direct cost times the firm’s mark-up percentage amount approved by the Department, not to exceed 5%. Reimbursement of authorized expense items at direct cost times the firm’s mark-up percentage amount is intended only to compensate the Professional for their direct costscost. The Professional shall be responsible for the selection of the supplier of their the professional services or materials, ; the coordination, adequacy, and application of their the professional services, whether provided by the Professional’s staff or provided by their Consultant, and therefore responsible for any Project costs that exceed the Contract per Phase reimbursement Budgetbudget for each Phase. For Project related travel expenses (mileage, meals, lodging) for Projects further more than 100 one- hundred (100) miles one-in one- way from the Professional firmProfessional’s office, travel expenses to the project site will nearest office shall be allowed treated as a an authorized reimbursable expense at the State of Michigan’s current travel rates. SAMPLE Unless authorized elsewhere in this Contract, based on DTMB’s Vehicle direct cost reimbursement items shall be limited to the actual cost of printing and Travel Services Travel Rate Reimbursement for premium mileage rates in effect at execution reproduction of this contract. Mileage allowed will be actualproject deliverables such as Final Study Reports, less 100 miles each way. Other travel expenses are not to be includedSurveys, unless specifically authorized in writingBidding Documents, and U. S. Mail regular shipping postage of the project deliverables listed above. In addition, direct cost reimbursement items may include soil borings, site surveys and any required laboratory testing not performed in housetesting, Design Code Compliance and Plan Review Approval Fees by the licensing agency; reproduction of documents for legislative presentation, artistic productions, mobilization of testing equipment, laboratory costs for testing samples, per-linear- linear-foot cost of soil borings and specialized inspections of the structural, mechanical, electrical, chemical or other essential components of the Project. Compensation for this Contract shall not exceed the amounts budget per Project Phase shown identified in the attached Contract Order unless authorized by a Department approved Contract Modification. It shall be the Professional’s responsibility to carefully monitor their and their Consultant firms Project costs, activities, and progress and to give provide the Project Director Director/Agency Project Manager timely notification of any justifiable need to increase the authorized feebudget. The Professional may not proceed with professional services that have not been authorized by the Project Director Director/Agency Project Manager and shall immediately notify the Project Director Director/Agency Project Manager if such services have been requested or have become necessary. Identification of Professional Professional/Sub-Consultant staff and Consultant staff, hourly billable rates, and an itemized list per Project Phase of authorized direct cost reimbursement items rates are identified in the attached Professional’s proposal.

DIRECT COST REIMBURSEMENT ITEMS. The Professional’s Consultant services, and authorized reimbursable expenses shall be treated as an authorized reimbursable expense item at a direct cost times the firm’s mark-up percentage amount approved by the Department, not to exceed 5%. Reimbursement of authorized expense items at direct cost times the firm’s mark-up percentage amount is intended only to compensate the Professional for their direct costs. The Professional shall be responsible for the selection of the supplier of their professional services or materials, the coordination, adequacy, and application of their professional services, whether provided by the Professional’s staff or provided by their Consultant, and therefore responsible for any Project costs that exceed the Contract per Phase reimbursement Budget. For Projects further than 100 miles one-way from the Professional firm’s office, travel expenses to the project site will be allowed as a reimbursable expense at the State of Michigan’s rates, based on DTMB’s Vehicle and Travel Services Travel Rate Reimbursement for premium mileage rates in effect at execution of this contract. Mileage allowed will be actual, less 100 miles each way. Other travel expenses are not to be included, unless specifically authorized in writing. In addition, direct cost reimbursement items may include soil borings, site surveys and any required laboratory testing not performed in house, Design Code Compliance and Plan Review Approval Fees by the licensing agency; reproduction of documents for legislative presentation, artistic productions, mobilization of testing equipment, laboratory costs for testing samples, perper- linear-linear- foot cost of soil borings and specialized inspections of the structural, mechanical, electrical, chemical or other essential components of the Project. SAMPLE Compensation for this Contract shall not exceed the amounts per Project Phase shown in the attached Contract Order unless authorized by a Department approved Contract Modification. It shall be the Professional’s responsibility to carefully monitor their and their Consultant firms Project costs, activities, and progress and to give the Project Director timely notification of any justifiable need to increase the authorized fee. The Professional may not proceed with professional services that have not been authorized by the Project Director and shall immediately notify the Project Director if such services have been requested or have become necessary. Identification of Professional and Consultant staff, hourly billable rates, and an itemized list per Project Phase of authorized direct cost reimbursement items are identified in the attached Professional’s proposal.