Critical Material Clause Samples

Critical Material. No material reflecting critically upon the employee may be placed in the employee's personnel file that does not bear the signature of the employee or a statement by the employee's supervisor that the employee has seen the material and been provided a copy. Letters of caution, consultation, warning, admonishment, work improvement and reprimand; and suspensions, salary reductions and demotions shall be considered temporary contents of the personnel record, and shall not be used after three (3) years and may be removed earlier by mutual agreement, if there are no recurrences of a similar nature. Such materials shall be removed from the personnel file after three (3) years. The removal of disciplinary material is to be at the written request of the employee or his Union Representative. The employee will be informed when any material is removed from their personnel file. Material placed in the personnel file not in conformance with this Article will not be used by the Employer in any subsequent evaluations or disciplinary proceedings involving the employee.

Critical Material. No material reflecting critically upon the employee shall be placed in her or his personnel file without her or his signature or the opportunity to sign the material. Signature by the employee does not necessarily indicate agreement with the material. If the employee refuses to sign, the supervisor shall note such fact on the material. A copy of the material shall be provided to the employee within seven (7) days of its placement in the file. Any disciplinary material shall be removed from the personnel file after three (3) years provided there are no subsequent disciplinary actions. The removal of disciplinary material is to be at the written request of the employee or his union representative. Removed disciplinary material may be kept in a separate file for purposes of litigation defense.

Critical Material. No material reflecting critically upon the employee shall be placed in the employee’s personnel file without the employee’s signature or the opportunity to sign the material. Signature by the employee does not necessarily indicate agreement with the material. A copy of the material shall be provided to the employee within seven (7) business days of its placement in the file. Any disciplinary material shall be removed from the personnel file after three (3) years provided there are no related disciplinary actions. Disciplinary material found in a file after the three (3) year period shall be disregarded and removed. This may be at the written request of the employee or his union representative. Any disciplinary material, investigation reports or other negative information that is serious enough to prevent appointment into a DPSST certified position will be exempt from removal from file.

Critical Material. No material reflecting critically upon the employee may be placed in the employee's personnel file that does not bear the signature of the employee or a statement by the employee's supervisor that the employee has seen the material and been provided a copy. Letters of caution, consultation, warning, admonishment, work improvement and reprimand; and suspensions, salary reductions and demotions shall be considered temporary contents of the personnel record, and shall not be used after three (3) years and may be removed earlier by mutual agreement, if there are no recurrences of a similar nature. Such materials shall be removed from the personnel file after three

Critical Material. No material, which in any form can be construed, interpreted or acknowledged to be derogatory towards the employee, shall be placed in an employee’s personnel record that does not bear either the signature of the employee indicating that he/she has been shown the material or a statement by the employee’s supervisor that the employee has been shown the material and has refused to sign it.