Common use of Contracting Officer’s Clause in Contracts

Contracting Officer’s. Contracting Officers (or designated Contract Specialists) are responsible for reviewing evaluation information submitted by the CORs into CPARS, forwarding evaluations to the contractor, and reviewing the evaluation for accuracy before it is finalized in CPARS. The requirement to complete past performance evaluations shall be identified in the COR delegation letter. The Contracting Officer or his designee is designated as the Assessing Official in CPARS. The Assessing Official (Contracting Officer) and Assessing Official Representative (COR) will receive a system generated email to initiate evaluations for contracts 90 days prior to the exercise of options (12-month period) or, for contracts without options, 90 days prior to the end of the period of performance. Coordination will be required outside of CPARS for reminders to initiate an evaluation in CPARS for option periods that are less than 12 months. Once the Assessing Official Representative/COR has completed the evaluation, the Assessing Official will review the evaluation and forward the evaluation to the contractor representative. Only the Assessing Official has the authority to forward assessments to the contractor representative for review and comment. Once the contractor evaluation phase is completed, and any comments resolved, the evaluation should be saved and finalized by the Assessing Official. A hardcopy shall be placed in the contract file. Note that the Assessing Official (Contracting Officer or Specialist) has the ability to initiate/start the assessment process in CPARS, but if they elect to do so, the Assessing Official Representative (COR) will only have “Read Only” access to the assessment. Therefore, it is imperative that the Assessing Official Representative initiate the assessment and then forward it to the Assessing Official for review and comment.

Contracting Officer’s. In HCFA and WFLHD, Contracting Officers (or designated Contract Specialists) are responsible for reviewing evaluation information submitted as provided by the CORs to be submitted into CPARS, forwarding evaluations to the contractor, and reviewing the evaluation for accuracy before it is finalized in CPARS. The requirement to complete past performance evaluations shall be identified in the COR delegation letter. The Contracting Officer or his designee is designated as the Assessing Official in CPARS. The Assessing Official (Contracting Officer) and Assessing Official Representative (CORContract Specialist) will receive a system generated email to initiate evaluations for contracts 90 days prior to the exercise of options (12-month period) or, for contracts without options, 90 days prior to the end of the period of performance. Coordination will be required outside of CPARS for reminders to initiate an evaluation in CPARS for option periods that are less than 12 months. Once the Assessing Official Representative/COR Representative (Contract Specialist) has completed the evaluation, the Assessing Official will review the evaluation and forward the evaluation to the contractor representative. Only the Assessing Official has the authority to forward assessments to the contractor representative for review and comment. Once the contractor evaluation phase is completed, and any comments resolved, the evaluation should be saved and finalized by the Assessing Official. A hardcopy shall be placed in the contract file. Note that the Assessing Official (Contracting Officer or Specialist) has the ability to initiateIn EFLHD, for A/start the assessment process in CPARS, but if they elect to do soE contracts, the Assessing Official Representative (COR) will only have “Read Only” access to is the assessmentA/E Coordinator. ThereforeThe CO serves as the Reviewing Official. In CFLHD, it is imperative that the Assessing Official Representative initiate the assessment and then forward it to the Assessing Official for review construction and commentconstruction inspection contracts is the Construction Branch Chief. The Assessing Official for A/E contract/task orders is the Project Management Branch Chief.