Common use of Audit and Monitoring Clause in Contracts

Audit and Monitoring. The Administering Organisation is responsible for monitoring the expenditure of the Funding and certifying to the ARC that the Funding has been expended in accordance with this Agreement in the End of Year Report. If at any time, in the opinion of the Responsible Officer of the Administering Organisation, the Funding is not being expended in accordance with this Agreement, the Administering Organisation must take all action necessary to minimise further expenditure in relation to the Project and inform the ARC immediately by submitting a VFA request. The ARC may at any time conduct ad hoc on-site reviews to ensure that the terms of this Agreement are being, or were met, and that reports submitted to the ARC are an accurate statement of compliance by the Administering Organisation. Persons nominated by the ARC to conduct these reviews are to be given full access by the Administering Organisation, if required, to all accounts, records, documents and premises in relation to the Funding and the administration of the Funds in general. The Administering Organisation must: provide information to the ARC, or a person nominated by the ARC, as reasonably required by the ARC; comply with all reasonable requests, directions, or monitoring requirements received from the ARC; and cooperate with and assist the ARC in any review or other evaluation that the ARC undertakes. Access to Premises and Records The Administering Organisation must, at all reasonable times, give to the CEO or any person authorised in writing by the CEO: unhindered access to: the Administering Organisation’s employees; premises occupied by the Administering Organisation; and Material; and reasonable assistance to: inspect the performance of any or all Projects; locate and inspect Material relevant to any Project or the Administering Organisation’s compliance with this Agreement or the Scheme; and make copies of any such Material and remove those copies and use them for any purpose connected with this Agreement or the Scheme. The access rights in this clause are subject to: the provision of reasonable prior notice by the ARC; and the Administering Organisation’s reasonable security procedures. If a matter is being investigated which, in the opinion of the ARC, or any person authorised in writing by the CEO, may involve an actual or apprehended breach of the law, clause 32.2 will not apply. Upon receipt of reasonable written notice from the ARC, or any person authorised in writing by the CEO, the Administering Organisation must provide any information required by the Commonwealth for monitoring and evaluation purposes. Nothing in this clause affects the obligation of each party to continue to perform its obligations under this Agreement unless otherwise agreed between them. The Auditor-General, or a delegate of the Auditor-General for the purpose of performing the Auditor-General’s statutory functions, at reasonable times and on giving reasonable notice to the Administering Organisation, may: require the Administering Organisation to provide records and information which are directly related to this Agreement; have access to the premises of the Administering Organisation for the purposes of inspecting and copying documentation and records, however stored, in the custody or under the control of the Administering Organisation which are directly related to this Agreement; and where relevant, inspect any Commonwealth Assets and Commonwealth Material held on the premises of the Administering Organisation. This clause survives the expiration or earlier termination of this Agreement.

Audit and Monitoring. The Administering Organisation is responsible for monitoring the expenditure of the Funding and certifying to the ARC that the Funding has been expended in accordance with this Agreement in the End of Year Report. If at any time, in the opinion of the Responsible Officer of the Administering Organisation, the Funding is not being expended in accordance with this Agreement, the Administering Organisation must take all action necessary to minimise further expenditure in relation to the Project and inform the ARC immediately by submitting a VFA request. The ARC may at any time conduct ad hoc on-site reviews to ensure that the terms of this Agreement are being, or were met, and that reports submitted to the ARC are an accurate statement of compliance by the Administering Organisation. Persons nominated by the ARC to conduct these reviews are to be given full access by the Administering Organisation, if required, to all accounts, records, documents and premises in relation to the Funding and the administration of the Funds in general. The Administering Organisation must: provide information to the ARC, or a person nominated by the ARC, as reasonably required by the ARC; comply with all reasonable requests, directions, or monitoring requirements received from the ARC; and cooperate with and assist the ARC in any review or other evaluation that the ARC undertakes. Access to Premises and Records The Administering Organisation must, at all reasonable times, give to the CEO or any person authorised in writing by the CEO: unhindered access to: the Administering Organisation’s employees; premises occupied by the Administering Organisation; and Material; and reasonable assistance to: inspect the performance of any or all Projects; locate and inspect Material relevant to any Project or the Administering Organisation’s compliance with this Agreement or the Scheme; and make copies of any such Material and remove those copies and use them for any purpose connected with this Agreement or the Scheme. The access rights in this clause are subject to: the provision of reasonable prior notice by the ARC; and the Administering Organisation’s reasonable security procedures. If a matter is being investigated which, in the opinion of the ARC, or any person authorised in writing by the CEO, may involve an actual or apprehended breach of the law, clause 32.2 will not apply. Upon receipt of reasonable written notice from the ARC, or any person authorised in writing by the CEO, the Administering Organisation must provide any information required by the Commonwealth for monitoring and evaluation purposes. Nothing in this clause affects the obligation of each party to continue to perform its obligations under this Agreement unless otherwise agreed between them. The Auditor-General, or a delegate of the Auditor-General for the purpose of performing the Auditor-General’s statutory functions, at reasonable times and on giving reasonable notice to the Administering Organisation, may: require the Administering Organisation to provide records and information which are directly related to this Agreement; have access to the premises of the Administering Organisation for the purposes of inspecting and copying documentation and records, however stored, in the custody or under the control of the Administering Organisation which are directly related to this Agreement; and where relevant, inspect any Commonwealth Assets and Commonwealth Material held on the premises of the Administering Organisation. This clause survives the expiration or earlier termination of this Agreement.and

Audit and Monitoring. The Administering Organisation is responsible for monitoring the expenditure of the Funding and certifying to the ARC that the Funding has been expended in accordance with this Agreement in the End of Year Report. If at any time, in the opinion of the Responsible Officer of the Administering Organisation, the Funding is not being expended in accordance with this Agreement, the Administering Organisation must take all action necessary to minimise further expenditure in relation to the Project and inform the ARC immediately by submitting a VFA requestimmediately. The ARC may at any time conduct ad hoc on-site reviews to ensure that the terms of this Agreement are being, or were metwere, met and that reports submitted to the ARC are an accurate statement of compliance by the Administering Organisation. Persons nominated by the ARC to conduct these reviews are to be given full access by the Administering Organisation, if required, to all accounts, records, documents and premises in relation to the Funding and the administration of the Funds in general. The Administering Organisation must: provide information to the ARC, or a person nominated by the ARC, as reasonably required by the ARC; comply with all reasonable requests, directions, or monitoring requirements received from the ARC; and cooperate with and assist the ARC in any review or other evaluation that the ARC undertakes. Access to Premises and Records The Administering Organisation must, at all reasonable times, give to the CEO or any person authorised in writing by the CEO: unhindered access to: the Administering Organisation’s employees; premises occupied by the Administering Organisation; and Material; and reasonable assistance to: inspect the performance of any or all Projects; locate and inspect Material relevant to any Project or the Administering Organisation’s compliance with this Agreement or the Scheme; and make copies of any such Material and remove those copies and use them for any purpose connected with this Agreement or the Scheme. The access rights in this clause 27.1 are subject to: the provision of reasonable prior notice by the ARC; and the Administering Organisation’s reasonable security procedures. If a matter is being investigated which, in the opinion of the ARC, or any person authorised in writing by the CEO, may involve an actual or apprehended breach of the law, clause 32.2 27.2 will not apply. Upon receipt of reasonable written notice from the ARC, or any person authorised in writing by the CEO, the Administering Organisation must provide any information required by the Commonwealth for monitoring and evaluation purposes. Nothing in this clause clauses 27.1 to 27.4 inclusive affects the obligation of each party to continue to perform its obligations under this Agreement unless otherwise agreed between them. The Auditor-General, or a delegate of the Auditor-General for the purpose of performing the Auditor-General’s statutory functions, at reasonable times and on giving reasonable notice to the Administering Organisation, may: require the Administering Organisation to provide records and information which are directly related to this Agreement; have access to the premises of the Administering Organisation for the purposes of inspecting and copying documentation and records, however stored, in the custody or under the control of the Administering Organisation which are directly related to this Agreement; and where relevant, inspect any Commonwealth Assets and Commonwealth Material held on the premises of the Administering Organisation. This clause survives the expiration or earlier termination of this Agreement.

Audit and Monitoring. The Administering Organisation is responsible for monitoring the expenditure of the Funding and certifying to the ARC that the Funding has been expended in accordance with this Agreement in the End of Year Report. If at any time, in the opinion of the Responsible Officer of the Administering Organisation, the Funding is not being expended in accordance with this Agreement, the Administering Organisation must take all action necessary to minimise further expenditure in relation to the Project and inform the ARC immediately by submitting a VFA requestimmediately. The ARC may at any time conduct ad hoc on-site reviews to ensure that the terms of this Agreement are being, or were metwere, met and that reports submitted to the ARC are an accurate statement of compliance by the Administering Organisation. Persons nominated by the ARC to conduct these reviews are to be given full access by the Administering Organisation, if required, to all accounts, records, documents and premises in relation to the Funding and the administration of the Funds in general. The Administering Organisation must: provide information to the ARC, or a person nominated by the ARC, as reasonably required by the ARC; comply with all reasonable requests, directions, or monitoring requirements received from the ARC; and cooperate with and assist the ARC in any review or other evaluation that the ARC undertakes. Access to Premises and Records The Administering Organisation must, at all reasonable times, give to the CEO or any person authorised in writing by the CEO: unhindered access to: the Administering Organisation’s employees; premises occupied by the Administering Organisation; and Material; and reasonable assistance to: inspect the performance of any or all Projects; locate and inspect Material relevant to any Project or the Administering Organisation’s compliance with this Agreement or the SchemeInitiative; and make copies of any such Material and remove those copies and use them for any purpose connected with this Agreement or the SchemeInitiative. The access rights in this clause are subject to: the provision of reasonable prior notice by the ARC; and the Administering Organisation’s reasonable security procedures. If a matter is being investigated which, in the opinion of the ARC, or any person authorised in writing by the CEO, may involve an actual or apprehended breach of the law, clause 32.2 will not apply. Upon receipt of reasonable written notice from the ARC, or any person authorised in writing by the CEO, the Administering Organisation must provide any information required by the Commonwealth for monitoring and evaluation purposes. Nothing in this clause affects the obligation of each party to continue to perform its obligations under this Agreement unless otherwise agreed between them. The Auditor-General, or a delegate of the Auditor-General for the purpose of performing the Auditor-General’s statutory functions, at reasonable times and on giving reasonable notice to the Administering Organisation, may: require the Administering Organisation to provide records and information which are directly related to this Agreement; have access to the premises of the Administering Organisation for the purposes of inspecting and copying documentation and records, however stored, in the custody or under the control of the Administering Organisation which are directly related to this Agreement; and where relevant, inspect any Commonwealth Assets and Commonwealth Material held on the premises of the Administering Organisation. This clause survives the expiration or earlier termination of this Agreement.