Administrative Services and Stock Information Center Management. Xxxxxx Xxxxxxxx will manage substantially all aspects of the Offering and depositor vote processes. The Center centralizes all data and work effort relating to the Offering. Our administrative services include the following: - Provide experienced on-site Xxxxxx Xxxxxxxx FINRA registered representatives to manage and supervise the Center; - Administer the Center. All substantive investor related matters will be handled by employees of Xxxxxx Xxxxxxxx; - Train and supervise Center staff assisting with order processing; - Prepare procedures for processing stock orders and cash, and for handling requests for information; - Educate the Company’s directors, officers and employees about the Offering, their roles and relevant Securities laws; - Educate branch managers and customer-contact employees on the proper response- to Stock purchase inquiries; - Prepare daily sales reports for management and ensure Rinds received balance to such reports; - Coordinate functions with the data processing agent, printer, transfer agent, stock certificate printer and other professionals; - Coordinate with the Company’s stock exchange and the Depository Trust Company to ensure a smooth closing and orderly stock trading; - Design and implement procedures for facilitating orders within XXX and Xxxxx accounts; and - Provide post-offering subscriber assistance and management of the pro-ration process, in the event orders exceed shares available in the Offering.
Administrative Services and Stock Information Center Management. Stifel manages substantially all aspects of a thrift reorganization’s stock offering and depositor proxy solicitation. Successful stock sale and vote results require thorough planning and an enormous amount of attention to detail. Our efforts are meant to avoid mistakes, costly surprises and lost opportunities. We identify key logistics, define responsibilities and create timetables to help avoid confusion among the many members of the working group. An offering also requires accurate and timely record keeping and reporting. Furthermore, customers must be handled professionally and their questions must be answered accurately. The Stock Information Center is the “command center” during a stock offering. Stifel staff’s experience in managing many thrift minority stock offerings, full conversion offerings and “second step” offerings will help them minimize the burden on your management and staff. They will train and supervise the staff that you assign to the Center to help record stock orders, answer customer inquiries, proxy calling for depositors and participate in other activities of the Center. Our administrative services include the following: • Provide experienced on-site Stifel registered representatives to manage and supervise the Center. All substantive stock offering and depositor proxy vote matters and customer inquiries will be handled by Stifel; • Prepare procedures for processing proxies, stock orders and cash, and for handling requests for materials; • Provide scripts and training for the telephone team who will solicit proxies and, if needed, help conduct a stock sales telemarketing effort; • Educate the Institution’s directors, officers and employees about the reorganization and Offering, their roles and relevant securities laws; • Train branch managers and customer-contact employees on the proper response to stock purchase and depositor proxy vote inquiries; • Coordinate functions with and between the data processing agent, printer, transfer agent, stock certificate printer and other professionals; • Design and implement procedures for handling XXX and Xxxxx orders; • Supervise Center staff in proxy card and order processing and in depositor proxy solicitation calling efforts; • Prepare daily vote and sales reports for management, ensuring funds received balance to the reports; • Monitor the depositor proxy vote response and, make any needed revisions to the calling/reminder mailing plan; • Manage the pro-ration process in the event of subsc...
