Common use of Activity Trips Clause in Contracts

Activity Trips. A. Activity trips shall be any transportation assignment other than regular home-to- school transportation for which any qualified employee of the transportation department is scheduled to perform. This does not include transporting students for regularly scheduled instructional programs such as math, therapy, etc. B. All transportation employees scheduled to make activity trips shall receive two (2) hours pay at their hourly rate or overtime rate, if applicable, if the trip is cancelled after the employee reports to work. C. Week day activity trips will be assigned, in a seniority order, using a list of qualified Transportation Department employee drivers during their contracted calendar year, provided the employee does not have a conflicting work or activity trip assignment as determined by the District, and is qualified to operate the equipment assigned to the trip. D. Weekend/holiday activity trips will be assigned, in a seniority order, using a list of all qualified transportation employees. E. Activity trip assignments shall be posted in the Transportation Department Office. F. All overtime rotation list(s) will carry over from the previous school year into the new school year. The District will make every reasonable effort to assign activity trips at least one week in advance. G. A transportation employee assigned to an activity trip must give prior notification to the district transportation standby employee and the activity trip supervisor if he/she plans to leave the trip destination address (as indicated by the address on the fieldtrip request form). With prior notification given, the transportation employee may travel one time per trip up to five (5) miles one way (ten miles round trip) from the trip destination for a maximum of two hours for the purpose of using a restroom and/or eating a meal. If additional time or distance is required for the circumstances stated in the previous sentence, or for emergencies defined in Article 11.11.A,, the transportation employee shall call the district transportation standby employee for exceptions to the time and/or distance limitations. H. If a driver has either 15 or 30 minutes where he/she has no responsibility to perform any required duties, the driver shall take his/her break during the activity trip. I. Prior to departure on an activity trip, the Director of Transportation or his/her designee, will provide the assigned transportation employee with information to contact the district standby employee. J. Transportation employees shall be paid a minimum of one (1) hour or actual hours worked, whichever is greater, for each assigned activity trip within Tracy City Limits which includes a drop off and pick up of students. On occasion, a drop off or pick up may be split between two transportation employees. If a trip is split, the transportation employee will be paid for a minimum of ½ hour or actual hours worked, whichever is greater. Transportation employees who qualify for an additional break as per Article 11.7 shall take this break as part of the activity trip. K. Activity Trips outside the Tracy City Limits will be paid for actual hours worked. L. The Director of Transportation may be excluded from following activity trip rotation if a driver has contracted time to fill or a driver would lose contracted time due to the activity trip. In addition, the Director of Transportation shall be excluded from following the rotation list if an eligible employee is absent for one of the following reasons: Vacation, Personal Necessity Leave, Bereavement, Floating Holiday, Jury Duty or Association Leave. These trips will not be counted against the employee on the activity trip rotation list. Partial trips that are not part of a driver’s contracted time will not count as a rotation on the Activity Trip Rotation List. This will be considered extra time and shall be distributed as outlined in Article XI, Hours and Overtime, Section 11.8, Overtime-Equal Distribution. M. Refusal of Activity Trip Assignment 1. Activity trips that are refused by a transportation employee shall be counted as the transportation employee’s turn in rotation. On the 5th refusal, and if the trips were assigned at least 1 week in advance, the transportation employee shall be disqualified from activity trips for the remainder of the school year. On occasion, some activity trips are assigned with less than 1 week notice. These trips will count toward rotation, but will not count as part of the disqualification process. 2. Once a transportation employee has accepted an activity trip, it is expected of the transportation employee to complete the trip. If the transportation employee does not meet his/her obligation to complete the activity trip, the transportation employee will be removed from the fieldtrip rotation for the remainder of the school year. Exceptions will be granted by the Director of Transportation only in the case of prearranged time off or three (3) work days’ prior notice due to illness/injury reported to the Transportation Office. If a transportation employee has a urgent or compelling circumstance, not defined above, the transportation employee may submit a letter of justification to a panel of two District personnel and two CSEA personnel to be designated by the CSEA president) to determine if the transportation employee remains on the field trip rotation list for the remainder of the school year. 3. For any trip assigned less than eight (8) working days prior to a scheduled activity, the District will make an attempt to contact an eligible transportation department employee driver in order of the unit member’s placement on the activity trip rotation list. If the District is unable to contact an eligible transportation department employee driver, the District will immediately contact the next eligible unit member on the rotation list. The District will document the attempt to contact the transportation department employee driver or the acceptance or refusal of an activity trip assignment. An attempt by the District to contact an eligible transportation department employee driver counts as a turn in rotation. 4. For any trip assigned with more than eight (8) but less than twenty (20) working days prior to a scheduled activity, the unit member must respond within fifteen (15) minutes of the attempt by the District to make contact, at which time the District will move on to the next eligible unit member on the rotation list. The District will document the attempt to contact the transportation department employee driver or the acceptance or refusal of an activity trip assignment. An attempt by the District to contact an eligible transportation department employee driver counts as a turn in rotation. 5. For any trip assigned with more than twenty (20) or more working days prior to a scheduled activity, the unit member must respond within 24 hours of the attempt by the District to make contact, at which time the District will move on to the next eligible unit member on the rotation list. The District will document the attempt to contact the transportation department employee driver or the acceptance or refusal of an activity trip assignment. N. The transportation employee must report to the transportation yard to ensure enough time is allowed for the proper checkout in the type of bus assigned plus at least an additional 15 minutes to travel to the passenger pick up point. The transportation employee MUST ensure arrival to the pick-up point 15 minutes prior to departure time.

Activity Trips. A. Activity trips shall be any transportation assignment other than regular home-to- school transportation for which any qualified employee of the transportation department is scheduled to perform. This does not include transporting students for regularly scheduled instructional programs such as math, therapy, etc. B. All transportation employees scheduled to make activity trips shall receive two (2) hours pay at their hourly rate or overtime rate, if applicable, if the trip is cancelled after the employee reports to work. C. Week day activity trips will be assigned, in a seniority order, using a list of qualified Transportation Department employee drivers during their contracted calendar year, provided the employee does not have a conflicting work or activity trip assignment as determined by the District, and is qualified to operate the equipment assigned to the trip. D. Weekend/holiday activity trips will be assigned, in a seniority order, using a list of all qualified transportation employees. E. Activity trip assignments shall be posted in the Transportation Department Office. F. All overtime rotation list(s) will carry over from the previous school year into the new school year. The District will make every reasonable effort to assign activity trips at least one week in advance. G. ▇. A transportation employee assigned to an activity trip must give prior notification to the district transportation standby employee and the activity trip supervisor if he/she plans to leave the trip destination address (as indicated by the address on the fieldtrip request form). With prior notification given, the transportation employee may travel one time per trip up to five (5) miles one way (ten miles round trip) from the trip destination for a maximum of two hours for the purpose of using a restroom and/or eating a meal. If additional time or distance is required for the circumstances stated in the previous sentence, or for emergencies defined in Article 11.11.A,, the transportation employee shall call the district transportation standby employee for exceptions to the time and/or distance limitations. H. If a driver has either 15 or 30 minutes where he/she has no responsibility to perform any required duties, the driver shall take his/her break during the activity trip. I. Prior ▇. ▇▇▇▇▇ to departure on an activity trip, the Director of Transportation or his/her designee, will provide the assigned transportation employee with information to contact the district standby employee. J. Transportation employees shall be paid a minimum of one (1) hour or actual hours worked, whichever is greater, for each assigned activity trip within Tracy City Limits which includes a drop off and pick up of students. On occasion, a drop off or pick up may be split between two transportation employees. If a trip is split, the transportation employee will be paid for a minimum of ½ hour or actual hours worked, whichever is greater. Transportation employees who qualify for an additional break as per Article 11.7 shall take this break as part of the activity trip. K. Activity Trips outside the Tracy City Limits will be paid for actual hours worked. L. The Director of Transportation may be excluded from following activity trip rotation if a driver has contracted time to fill or a driver would lose contracted time due to the activity trip. In addition, the Director of Transportation shall be excluded from following the rotation list if an eligible employee is absent for one of the following reasons: Vacation, Personal Necessity Leave, Bereavement, Floating Holiday, Jury Duty or Association Leave. These trips will not be counted against the employee on the activity trip rotation list. Partial trips that are not part of a driver’s contracted time will not count as a rotation on the Activity Trip Rotation List. This will be considered extra time and shall be distributed as outlined in Article XI, Hours and Overtime, Section 11.8, Overtime-Equal Distribution. M. Refusal of Activity Trip Assignment 1. Activity trips that are refused by a transportation employee shall be counted as the transportation employee’s turn in rotation. On the 5th refusal, and if the trips were assigned at least 1 week in advance, the transportation employee shall be disqualified from activity trips for the remainder of the school year. On occasion, some activity trips are assigned with less than 1 week notice. These trips will count toward rotation, but will not count as part of the disqualification process. 2. Once a transportation employee has accepted an activity trip, it is expected of the transportation employee to complete the trip. If the transportation employee does not meet his/her obligation to complete the activity trip, the transportation employee will be removed from the fieldtrip rotation for the remainder of the school year. Exceptions will be granted by the Director of Transportation only in the case of prearranged time off or three (3) work days’ prior notice due to illness/injury reported to the Transportation Office. If a transportation employee has a urgent or compelling circumstance, not defined above, the transportation employee may submit a letter of justification to a panel of two District personnel and two CSEA personnel to be designated by the CSEA president) to determine if the transportation employee remains on the field trip rotation list for the remainder of the school year. 3. For any trip assigned less than eight (8) working days prior to a scheduled activity, the District will make an attempt to contact an eligible transportation department employee driver in order of the unit member’s placement on the activity trip rotation list. If the District is unable to contact an eligible transportation department employee driver, the District will immediately contact the next eligible unit member on the rotation list. The District will document the attempt to contact the transportation department employee driver or the acceptance or refusal of an activity trip assignment. An attempt by the District to contact an eligible transportation department employee driver counts as a turn in rotation. 4. For any trip assigned with more than eight (8) but less than twenty (20) working days prior to a scheduled activity, the unit member must respond within fifteen (15) minutes of the attempt by the District to make contact, at which time the District will move on to the next eligible unit member on the rotation list. The District will document the attempt to contact the transportation department employee driver or the acceptance or refusal of an activity trip assignment. An attempt by the District to contact an eligible transportation department employee driver counts as a turn in rotation. 5. For any trip assigned with more than twenty (20) or more working days prior to a scheduled activity, the unit member must respond within 24 hours of the attempt by the District to make contact, at which time the District will move on to the next eligible unit member on the rotation list. The District will document the attempt to contact the transportation department employee driver or the acceptance or refusal of an activity trip assignment. N. The transportation employee must report to the transportation yard to ensure enough time is allowed for the proper checkout in the type of bus assigned plus at least an additional 15 minutes to travel to the passenger pick up point. The transportation employee MUST ensure arrival to the pick-up point 15 minutes prior to departure time.