Common use of Xx Xxxxxx Clause in Contracts

Xx Xxxxxx. Schools Finance Team Leader Description of our service Schools Finance support services are available in three plans as follows with add on options as required (see appendix 2 and 3) Bespoke services can be offered subject to availability, please enquire.  Bronze (available to LA maintained schools only)  Silver (for LA maintained or academies)  Gold (for LA maintained or academies) Individual responsibilities of our staff Roles Responsibilities Xx Xxxxxx Schools Finance Team Leader  Responsible for the management of Schools Finance Team Named Schools Finance Officer  Responsible for the support and guidance of individual schools finances in line with the service level that they have selected. Our obligations and requirements (subject to buyback level see appendix 2a) What we will do for you: Ref. P1 Support initial set up of suppliers and update in line with accounting software requirements Advice and support in the set up and on-going maintenance of the chart of accounts coding structure Attend school accounting software initial and on-going training sessions Telephone Helpline Prepare academic year salary forecast for budgeting Salary spreadsheet with formulae available on request annually Annual budgeting site visit with Business Manager Prepare commitment statement with multiple updates Prepare budget plan Prepare future year financial budgets on request Preparation of monthly payroll journal Input of monthly payroll journal Input of journals and budget virements as directed Monthly monitoring of actual salaries against budget Bespoke monitoring reports as required such as EFA annual staffing return Remote Access support (Bomgar) Support closedown of accounts as directed Assist with gathering data requested by the school’s accountants in order for them to be able to prepare and verify the statutory accounts (through on-site working over 1 ½ days per year) Benchmarking/sharing best practice on request Input of budgets as directed Update suppliers database in line with accounting software requirements What we require from you… Ref. Date required (if applicable) C1 Arrange annual meeting between Headteacher and Schools’ Finance Officer C2 Considering the needs of the School Development Plan, finalise the current and subsequent (where appropriate) year’s budget plans. C3 Meeting between Headteacher and appropriate financial support to discuss:- • Actual Year End Carry forward • Finalising of the Budget Plan • Future NOR C4 Keep all financial records up to date (e.g. governors’ minutes in relation to financial issues) C5 Advise Schools’ Finance Officer of the following, to assist with budget setting and monitoring: • Staffing changes and number of supply days required. • Budget variations • One-off changes • Multi year changes C6 Send copy of Finance Committee minutes to Schools’ Finance Officer and Finance Governors Days/times during which Services are to be available Monday – Friday 9am – 5pm Contact information For more information Contact name Xx Xxxxxx Role Schools Finance Team Leader Telephone 00000 000000 Email xx.xxxxxx@xxxxxxxxxx.xxx.xx

Xx Xxxxxx. Schools Finance Team Leader Description of our service Schools Finance support services are available in three plans as follows with add on options as required (see appendix 2 1a and 31b) Bespoke services can be offered subject to availability, please enquire.  Bronze (available to LA maintained schools only)  Silver (for LA maintained or academies)  Gold (for LA maintained or academies) Individual responsibilities of our staff Roles Responsibilities Xx Xxxxxx Schools Finance Team Leader  Responsible for the management of Schools Finance Team Named Schools Finance Officer  Responsible for the support and guidance of individual schools finances in line with the service level that they have selected. Our obligations and requirements (subject to buyback level see appendix 2a1a & 1b) What we will do for you: Ref. Financial Advice & Guidance P1 Support Access to a named Finance Officer as well as back-up as needed from a dedicated Team of Finance Officers P2 Access to Telephone and Email Helpline (unlimited) P3 Remote Access support via Bomgar software P4 Advice & Guidance on your current financial position P5 On site visits to discuss financial position with Head teacher/Bursar P6 Communication with Finance governors during finance committee meeting as directed by head. This can be substituted with second termly monitoring meeting P7 Additional termly financial health check and alert service P8 Ensure that XXXXX accounting entries are within Consistent Financial Reporting regulations via exception reporting P9 Finance updates available via Shropshire Learning Gateway and Weekly Email to schools Financial Inputting (subject to appropriate authorisation) P10 Access to XXXXX enabling interrogation and review of accounts as needed from our office base P11 Input initial budget data into XXXXX (including initial department budgets) P12 Annually set up suite of suppliers monitoring reports P13 Input journal transfers for Recharges to other schools and update Shropshire Council establishments linked to XXXXX P14 Input in year Budget Variations P15 Support and input corrections and journal transfers within own schools’ accounts P16 Proactively consider and notify school of suggested journals and budget variations to ensure financial reporting is consistent with schools reporting requirements and planning P17 Year-end accounting adjustments (accruals & prepayments) Including dealing with other grant funded activities which need to be accounted for separately to the school revenue budget such as extended school provision P18 Dealing with internal Investment of planned surplus schools’ balances. Please send your Letter of Intention to Invest by 30th September for investment from the following 1st April Financial Reporting P19 Provision of Staffing Budget Planner – prepared and integrated with HR system offering live data plus ability to create scenarios and costings. The Staffing Budget Planner and Guidance Notes may be emailed to those schools requesting it. P20 Termly monitoring and projection reports produced P21 Prepare and email reports in advance of meetings (subject to sufficient time being given) P22 Preparation and presentation of required Finance Committee reports P23 Monitor salaries and highlight variations to budget P24 Access to Pie Charts with your school’s projected current year expenditure and income enabling comparison P25 Access to Multiple Year Variance Report – compares previous year outturn against projected current year and future years with % and £ variations with tolerance indicators to support senior management decisions and planning P26 Provision of monthly payroll data P27 Provision of costings, scenarios or detailed analysis reports from XXXXX Inspire to Learn P28 Preparation of school budget plan P29 Prepare future year budget forecast P30 Year-end financial statement P31 Submission of Consistent Financial Reporting data to Department for Education P32 Provision of annually updated XXXXX download template and General Ledger training manual on the Learning Gateway P33 Termly review/balance of up to two additional cost centres, for example Pupil Premium /Sports Grant. If separate monitoring, projection and/or budgeting is required for additional cost centres such as a Nursery please see separate ‘Finance Nursery Service Level Agreement.’ If other budgeting and monitoring support is required separate from the school please request a bespoke costing from your schools finance officer. P34 Download Benchmarking information and general interpretation of charts arising from Consistent Financial Reporting return to DFE Finance Training P35 Finance administration training for new head teachers/school business managers/administrators to cover the schools finance team SLA, budget monitoring and finance administration overview, XXXXX general ledger and monthly download training P36 Refresher finance administration training for existing head teachers/school business managers/administrators to cover the schools finance team SLA, budget monitoring and finance administration overview, XXXXX general ledger and monthly download training P37 Finance management training presentation for governors, deputy head teacher or aspiring leader P38 Nursery budgeting, monitoring and forecasting – see separate Service Level Agreement - appendix 1b P39 Monthly budget & transaction XXXXX download report – This report will be downloaded and emailed to your school within 6 working days of the period end enabling schools to regularly monitor budget expenditure and maintain records and controls in line with accounting software requirements Advice and support in the set up and on-going maintenance Audit requirements. This report is also available for schools to download themselves. P40 Monthly XXXXX Department report - This report will be emailed to your school within 6 working days of the chart of accounts coding structure Attend school accounting software initial period end enabling you to monitor budgets and on-going expenditure on individual department cost centres. This report is only available via the Schools Finance Team. P41 Other bespoke finance training sessions Telephone Helpline Prepare academic year salary forecast for budgeting Salary spreadsheet with formulae available on request annually Annual budgeting site visit with Business Manager Prepare commitment statement with multiple updates Prepare budget plan Prepare future year financial budgets on request Preparation of monthly payroll journal Input of monthly payroll journal Input of journals and budget virements as directed Monthly monitoring of actual salaries against budget Bespoke monitoring reports as required such as EFA annual staffing return Remote Access support (Bomgar) Support closedown of accounts as directed Assist with gathering data requested by the school’s accountants in order for them to be able to prepare and verify the statutory accounts (through P42 Additional on-site working over 1 ½ days per year) Benchmarking/sharing best practice on request Input of budgets as directed Update suppliers database in line with accounting software requirements What we require from you… Ref. Date required (if applicable) C1 Arrange annual meeting between Headteacher and Schools’ Finance Officer C2 Considering the needs of the School Development Plan, finalise the current and subsequent (where appropriate) year’s budget plans. C3 Meeting between Headteacher and appropriate financial support to discuss:- • Actual Year End Carry forward • Finalising of the Budget Plan • Future NOR C4 Keep all financial records up to date (e.g. governors’ minutes in relation to financial issues) C5 Advise Schools’ Finance Officer of the following, to assist with budget setting and monitoring: • Staffing changes and number of supply days required. • Budget variations • One-off changes • Multi year changes C6 Send copy of Finance Committee minutes to Schools’ Finance Officer and Finance Governors Days/times during which Services are to be available Monday – Friday 9am – 5pm Contact information For more information Contact name Xx Xxxxxx Role Schools Finance Team Leader Telephone 00000 000000 Email xx.xxxxxx@xxxxxxxxxx.xxx.xxvisits

Xx Xxxxxx. Schools Finance Team Leader Description of our service Schools Finance support services are available in three plans as follows plans; Gold, Silver and Bronze with add on options as required (see appendix 2 1a and 31b) Bespoke services can be offered subject to availability, please enquire.  Bronze (available to Our SLAs are charged on fixed basic sums plus a price per pupil including LA maintained schools only)  Silver (for LA maintained or academies)  Gold (for LA maintained or academies) nursery pupil numbers. Individual responsibilities of our staff Roles Responsibilities Xx Xxxxxx Schools Finance Team Leader  Responsible for the management of the Schools Finance Team Named Schools Finance Officer  Responsible for the support and guidance of individual schools finances in line with the service level that they have selected. Our obligations and requirements (subject to buyback level see appendix 2a1a & 1b) What we will do for you: Ref. Financial Advice & Guidance P1 Support Access to a named Finance Officer as well as back-up as needed from a dedicated Team of Finance Officers P2 Access to telephone and email Helpline (unlimited) P3 Remote access support via Microsoft Teams software P4 Advice & guidance on current financial position P5 On site visits to discuss financial position with Head teacher/SBM P6 Communication with finance governors during finance committee meeting as directed by head. This can be substituted with second termly monitoring meeting P7 Additional termly financial health check and alert service P8 Ensure that accounting entries are within Consistent Financial Reporting regulations via exception reporting P9 Finance updates available via Shropshire Learning Gateway and Weekly Email to schools Financial Inputting (subject to appropriate authorisation) P10 Access to accounting system enabling interrogation and review of accounts as needed from our office base P11 Input initial budget data into accounting system (including initial department budgets) P12 Annually set up suite of suppliers monitoring reports P13 Input journal transfers for Internal Recharges to other schools and update Shropshire Council establishments linked to accounting system P14 Input in line year Budget Variations P15 Support and input corrections and journal transfers within own schools’ accounts P16 Proactively consider and notify school of suggested journals and budget variations to ensure financial reporting is consistent with schools reporting requirements and planning P17 Year-end accounting software requirements Advice adjustments (accruals & prepayments) Including dealing with other grant funded activities which need to be accounted for separately to the school revenue budget such as extended school provision P18 Dealing with internal Investment of planned surplus schools’ balances. Please send your Letter of Intention to Invest from the following 1st April by 30th September Financial Reporting P19 Provision of Staffing Budget Planner – prepared and integrated with HR offering live data plus ability to create scenarios and costings. The Staffing Budget Planner and guidance notes may be emailed to those schools requesting it. P20 Termly monitoring and projection reports produced P21 Prepare and email reports in advance of meetings (subject to sufficient time being given) P22 Preparation and presentation of required finance committee reports P23 Monitor salaries and highlight variations to budget P24 Access to pie charts and ratios with your school’s projected current year expenditure and income enabling comparison P25 Access to multiple year Variance Report – compares previous year outturn against projected current year and future years with % and £ variations with tolerance indicators to support in the set up senior management decisions and on-going maintenance planning P26 Provision of the chart costings, scenarios or detailed analysis reports from accounting system P27 Preparation of accounts coding structure Attend school accounting software initial and on-going training sessions Telephone Helpline Prepare academic year salary forecast for budgeting Salary spreadsheet with formulae available on request annually Annual budgeting site visit with Business Manager Prepare commitment statement with multiple updates Prepare budget plan P28 Prepare future year budget forecast P29 Year-end financial budgets statement P30 Submission of Consistent Financial Reporting data to Department for Education P31 Provision of Monthly Finance Review Guidance manual on request Preparation of monthly payroll journal Input of monthly payroll journal Input of journals and budget virements as directed Monthly monitoring of actual salaries against budget Bespoke monitoring reports as required such as EFA annual staffing return Remote Access support (Bomgar) Support closedown of accounts as directed Assist with gathering data requested by the school’s accountants in order for them to be able to prepare and verify the statutory accounts (through on-site working over 1 ½ days per year) Benchmarking/sharing best practice on request Input of budgets as directed Update suppliers database in line with accounting software requirements What we require from you… Ref. Date required (if applicable) C1 Arrange annual meeting between Headteacher and Schools’ Finance Officer C2 Considering the needs of the School Development Plan, finalise the current and subsequent (where appropriate) year’s budget plans. C3 Meeting between Headteacher and appropriate financial support to discuss:- • Actual Year End Carry forward • Finalising of the Budget Plan • Future NOR C4 Keep all financial records up to date (e.g. governors’ minutes in relation to financial issues) C5 Advise Schools’ Finance Officer of the following, to assist with budget setting and monitoring: • Staffing changes and number of supply days required. • Budget variations • One-off changes • Multi year changes C6 Send copy of Finance Committee minutes to Schools’ Finance Officer and Finance Governors Days/times during which Services are to be available Monday – Friday 9am – 5pm Contact information For more information Contact name Xx Xxxxxx Role Schools Finance Team Leader Telephone 00000 000000 Email xx.xxxxxx@xxxxxxxxxx.xxx.xxLearning Gateway

Xx Xxxxxx. Schools Finance Team Leader Description of our service Schools Finance support services are available in three plans as follows plans; Gold, Silver and Bronze with add on options as required (see appendix 2 1a and 31b) Bespoke services can be offered subject to availability, please enquire.  Bronze (available to LA maintained schools only)  Silver (for LA maintained or academies)  Gold (for LA maintained or academies) Individual responsibilities of our staff Roles Responsibilities Xx Xxxxxx Schools Finance Team Leader  • Responsible for the management of Schools Finance Team Xxxxxx Xxxxx Deputy Schools Finance Team Leader • Responsible for supporting the management of Schools Finance Team Named Schools Finance Officer  • Responsible for the support and guidance of individual schools finances in line with the service level that they have selected. Our obligations and requirements (subject to buyback level see appendix 2a1a & 1b) What we will do for you: Ref. Financial Advice & Guidance P1 Support Access to a named Finance Officer as well as back-up as needed from a dedicated Team of Finance Officers P2 Access to Telephone and Email Helpline (unlimited) P3 Remote Access support via Bomgar software P4 Advice & Guidance on your current financial position P5 On site visits to discuss financial position with Head teacher/Bursar P6 Communication with Finance governors during finance committee meeting as directed by head. This can be substituted with second termly monitoring meeting P7 Additional termly financial health check and alert service P8 Ensure that XXXXX accounting entries are within Consistent Financial Reporting regulations via exception reporting P9 Finance updates available via Shropshire Learning Gateway and Weekly Email to schools Financial Inputting (subject to appropriate authorisation) P10 Access to XXXXX enabling interrogation and review of accounts as needed from our office base P11 Input initial budget data into XXXXX (including initial department budgets) P12 Annually set up suite of suppliers monitoring reports P13 Input journal transfers for Recharges to other schools and update Shropshire Council establishments linked to XXXXX P14 Input in year Budget Variations P15 Support and input corrections and journal transfers within own schools’ accounts P16 Proactively consider and notify school of suggested journals and budget variations to ensure financial reporting is consistent with schools reporting requirements and planning P17 Year-end accounting adjustments (accruals & prepayments) Including dealing with other grant funded activities which need to be accounted for separately to the school revenue budget such as extended school provision P18 Dealing with internal Investment of planned surplus schools’ balances. Please send your Letter of Intention to Invest by 30th September for investment from the following 1st April Financial Reporting P19 Provision of Staffing Budget Planner – prepared and integrated with HR system offering live data plus ability to create scenarios and costings. The Staffing Budget Planner and Guidance Notes may be emailed to those schools requesting it. P20 Termly monitoring and projection reports produced P21 Prepare and email reports in advance of meetings (subject to sufficient time being given) P22 Preparation and presentation of required Finance Committee reports P23 Monitor salaries and highlight variations to budget P24 Access to Pie Charts with your school’s projected current year expenditure and income enabling comparison P25 Access to Multiple Year Variance Report – compares previous year outturn against projected current year and future years with % and £ variations with tolerance indicators to support senior management decisions and planning P26 Provision of monthly payroll data P27 Provision of costings, scenarios or detailed analysis reports from XXXXX P28 Preparation of school budget plan P29 Prepare future year budget forecast P30 Year-end financial statement P31 Submission of Consistent Financial Reporting data to Department for Education P32 Provision of annually updated XXXXX download template and General Ledger training manual on the Learning Gateway P33 Termly review/balance of up to two additional cost centres, for example Pupil Premium /Sports Grant. If separate monitoring, projection and/or budgeting is required for additional cost centres such as a Nursery please see separate ‘Finance Nursery Service Level Agreement.’ If other budgeting and monitoring support is required separate from the school please request a bespoke costing from your schools finance officer. P34 Download Benchmarking information and general interpretation of charts arising from Consistent Financial Reporting return to DFE Finance Training P35 Finance administration training for new head teachers/school business managers/administrators to cover the schools finance team SLA, budget monitoring and finance administration overview, XXXXX general ledger and monthly download training P36 Refresher finance administration training for existing head teachers/school business managers/administrators to cover the schools finance team SLA, budget monitoring and finance administration overview, XXXXX general ledger and monthly download training P37 Finance management training presentation for governors, deputy head teacher or aspiring leader P38 Nursery budgeting, monitoring and forecasting – see separate Service Level Agreement - appendix 1b P39 Monthly budget & transaction XXXXX download report – This report will be downloaded and emailed to your school within 6 working days of the period end enabling schools to regularly monitor budget expenditure and maintain records and controls in line with accounting software requirements Advice and support in the set up and on-going maintenance Audit requirements. This report is also available for schools to download themselves. P40 Monthly XXXXX Department report - This report will be emailed to your school within 6 working days of the chart of accounts coding structure Attend school accounting software initial period end enabling you to monitor budgets and on-going expenditure on individual department cost centres. This report is only available via the Schools Finance Team. P41 Other bespoke finance training sessions Telephone Helpline Prepare academic year salary forecast for budgeting Salary spreadsheet with formulae available on request annually Annual budgeting site visit with Business Manager Prepare commitment statement with multiple updates Prepare budget plan Prepare future year financial budgets on request Preparation of monthly payroll journal Input of monthly payroll journal Input of journals and budget virements as directed Monthly monitoring of actual salaries against budget Bespoke monitoring reports as required such as EFA annual staffing return Remote Access support (Bomgar) Support closedown of accounts as directed Assist with gathering data requested by the school’s accountants in order for them to be able to prepare and verify the statutory accounts (through P42 Additional on-site working over 1 ½ days per year) Benchmarking/sharing best practice on request Input of budgets as directed Update suppliers database in line with accounting software requirements What we require from you… Ref. Date required (if applicable) C1 Arrange annual meeting between Headteacher and Schools’ Finance Officer C2 Considering the needs of the School Development Plan, finalise the current and subsequent (where appropriate) year’s budget plans. C3 Meeting between Headteacher and appropriate financial support to discuss:- • Actual Year End Carry forward • Finalising of the Budget Plan • Future NOR C4 Keep all financial records up to date (e.g. governors’ minutes in relation to financial issues) C5 Advise Schools’ Finance Officer of the following, to assist with budget setting and monitoring: • Staffing changes and number of supply days required. • Budget variations • One-off changes • Multi year changes C6 Send copy of Finance Committee minutes to Schools’ Finance Officer and Finance Governors Days/times during which Services are to be available Monday – Friday 9am – 5pm Contact information For more information Contact name Xx Xxxxxx Role Schools Finance Team Leader Telephone 00000 000000 Email xx.xxxxxx@xxxxxxxxxx.xxx.xxvisits

Xx Xxxxxx. Schools Finance Team Leader Description of our service Schools Finance support services are available in three plans as follows plans; Gold, Silver and Bronze with add on options as required (see appendix 2 1a and 31b) Bespoke services can be offered subject to availability, please enquire.  Bronze (available to Our SLAs are charged on fixed basic sums plus a price per pupil including LA maintained schools only)  Silver (for LA maintained or academies)  Gold (for LA maintained or academies) nursery pupil numbers. Individual responsibilities of our staff Roles Responsibilities Xx Xxxxxx Schools Finance Team Leader  Responsible for the management of Schools Finance Team Xxx Xxxxxxx Deputy Schools Finance Team Leader  Responsible for supporting the management of Schools Finance Team Named Schools Finance Officer  Responsible for the support and guidance of individual schools finances in line with the service level that they have selected. Our obligations and requirements (subject to buyback level see appendix 2a1a & 1b) What we will do for you: Ref. Financial Advice & Guidance P1 Support Access to a named Finance Officer as well as back-up as needed from a dedicated Team of Finance Officers P2 Access to telephone and email Helpline (unlimited) P3 Remote access support via Microsoft Teams software P4 Advice & guidance on current financial position P5 On site visits to discuss financial position with Head teacher/Bursar P6 Communication with finance governors during finance committee meeting as directed by head. This can be substituted with second termly monitoring meeting P7 Additional termly financial health check and alert service P8 Ensure that accounting entries are within Consistent Financial Reporting regulations via exception reporting P9 Finance updates available via Shropshire Learning Gateway and Weekly Email to schools Financial Inputting (subject to appropriate authorisation) P10 Access to accounting system enabling interrogation and review of accounts as needed from our office base P11 Input initial budget data into accounting system (including initial department budgets) P12 Annually set up suite of suppliers monitoring reports P13 Input journal transfers for Internal Recharges to other schools and update Shropshire Council establishments linked to accounting system P14 Input in line year Budget Variations P15 Support and input corrections and journal transfers within own schools’ accounts P16 Proactively consider and notify school of suggested journals and budget variations to ensure financial reporting is consistent with schools reporting requirements and planning P17 Year-end accounting software requirements Advice adjustments (accruals & prepayments) Including dealing with other grant funded activities which need to be accounted for separately to the school revenue budget such as extended school provision P18 Dealing with internal Investment of planned surplus schools’ balances. Please send your Letter of Intention to Invest from the following 1st April by 30th September Financial Reporting P19 Provision of Staffing Budget Planner – prepared and integrated with HR offering live data plus ability to create scenarios and costings. The Staffing Budget Planner and guidance notes may be emailed to those schools requesting it. P20 Termly monitoring and projection reports produced P21 Prepare and email reports in advance of meetings (subject to sufficient time being given) P22 Preparation and presentation of required finance committee reports P23 Monitor salaries and highlight variations to budget P24 Access to pie charts and ratios with your school’s projected current year expenditure and income enabling comparison P25 Access to multiple year Variance Report – compares previous year outturn against projected current year and future years with % and £ variations with tolerance indicators to support in the set up senior management decisions and on-going maintenance planning P26 Provision of the chart costings, scenarios or detailed analysis reports from accounting system P27 Preparation of accounts coding structure Attend school accounting software initial and on-going training sessions Telephone Helpline Prepare academic year salary forecast for budgeting Salary spreadsheet with formulae available on request annually Annual budgeting site visit with Business Manager Prepare commitment statement with multiple updates Prepare budget plan P28 Prepare future year budget forecast P29 Year-end financial budgets statement P30 Submission of Consistent Financial Reporting data to Department for Education P31 Provision of Monthly Finance Review Guidance manual on request Preparation of monthly payroll journal Input of monthly payroll journal Input of journals and budget virements as directed Monthly monitoring of actual salaries against budget Bespoke monitoring reports as required such as EFA annual staffing return Remote Access support (Bomgar) Support closedown of accounts as directed Assist with gathering data requested by the school’s accountants in order for them to be able to prepare and verify the statutory accounts (through on-site working over 1 ½ days per year) Benchmarking/sharing best practice on request Input of budgets as directed Update suppliers database in line with accounting software requirements What we require from you… Ref. Date required (if applicable) C1 Arrange annual meeting between Headteacher and Schools’ Finance Officer C2 Considering the needs of the School Development Plan, finalise the current and subsequent (where appropriate) year’s budget plans. C3 Meeting between Headteacher and appropriate financial support to discuss:- • Actual Year End Carry forward • Finalising of the Budget Plan • Future NOR C4 Keep all financial records up to date (e.g. governors’ minutes in relation to financial issues) C5 Advise Schools’ Finance Officer of the following, to assist with budget setting and monitoring: • Staffing changes and number of supply days required. • Budget variations • One-off changes • Multi year changes C6 Send copy of Finance Committee minutes to Schools’ Finance Officer and Finance Governors Days/times during which Services are to be available Monday – Friday 9am – 5pm Contact information For more information Contact name Xx Xxxxxx Role Schools Finance Team Leader Telephone 00000 000000 Email xx.xxxxxx@xxxxxxxxxx.xxx.xxLearning Gateway

Xx Xxxxxx. Schools Finance Team Leader Description of our service Schools Finance support services are available in three plans as follows plans; Gold, Silver and Bronze with add on options as required (see appendix 2 1a and 31b) Bespoke services can be offered subject to availability, please enquire.  Bronze We have included a new add on for schools buying into silver level service, a 3-year plan based on current staffing and previous year’s budget plan. Additional scenarios and changes can also be purchased on an hourly rate, subject to Team availability. Under other SLA details (available Appendix 1a) you will also see time built in to help with the SFVS dashboard for Gold, should you require it and time scales for delivering our service. Our SLAs are charged on fixed basic sums plus price per pupil, historically this has excluded Local Authority maintained nursery pupils. We have reviewed this for 20/21 and charges are now based on all Oct 19 pupil numbers including nursery. On this basis those schools with a LA maintained schools only)  Silver (for LA maintained or academies)  Gold (for LA maintained or academies) nursery will see their SLA charge increase. Individual responsibilities of our staff Roles Responsibilities Xx Xxxxxx Schools Finance Team Leader  Responsible for the management of Schools Finance Team Xxx Xxxxxxx Deputy Schools Finance Team Leader  Responsible for supporting the management of Schools Finance Team Named Schools Finance Officer  Responsible for the support and guidance of individual schools finances in line with the service level that they have selected. Our obligations and requirements (subject to buyback level see appendix 2a1a & 1b) What we will do for you: Ref. Financial Advice & Guidance P1 Support Access to a named Finance Officer as well as back-up as needed from a dedicated Team of Finance Officers P2 Access to Telephone and Email Helpline (unlimited) P3 Remote Access support via Bomgar software P4 Advice & Guidance on your current financial position P5 On site visits to discuss financial position with Head teacher/Bursar P6 Communication with Finance governors during finance committee meeting as directed by head. This can be substituted with second termly monitoring meeting P7 Additional termly financial health check and alert service P8 Ensure that Business World accounting entries are within Consistent Financial Reporting regulations via exception reporting P9 Finance updates available via Shropshire Learning Gateway, Weekly Email to schools and Termly Newsletters Financial Inputting (subject to appropriate authorisation) P10 Access to Business World enabling interrogation and review of accounts as needed from our office base P11 Input initial budget data into Business World (including initial department budgets) P12 Annually set up suite of suppliers monitoring reports P13 Input journal transfers for Recharges to other schools and update Shropshire Council establishments linked to Business World P14 Input in year Budget Variations P15 Support and input corrections and journal transfers within own schools’ accounts P16 Proactively consider and notify school of suggested journals and budget variations to ensure financial reporting is consistent with schools reporting requirements and planning P17 Year-end accounting adjustments (accruals & prepayments) Including dealing with other grant funded activities which need to be accounted for separately to the school revenue budget such as extended school provision P18 Dealing with internal Investment of planned surplus schools’ balances. Please send your Letter of Intention to Invest by 30th September for investment from the following 1st April Financial Reporting P19 Provision of Staffing Budget Planner – prepared and integrated with HR offering live data plus ability to create scenarios and costings. The Staffing Budget Planner and Guidance Notes may be emailed to those schools requesting it. P20 Termly monitoring and projection reports produced P21 Prepare and email reports in advance of meetings (subject to sufficient time being given) P22 Preparation and presentation of required Finance Committee reports P23 Monitor salaries and highlight variations to budget P24 Access to Pie Charts with your school’s projected current year expenditure and income enabling comparison P25 Access to Multiple Year Variance Report – compares previous year outturn against projected current year and future years with % and £ variations with tolerance indicators to support senior management decisions and planning P26 Provision of costings, scenarios or detailed analysis reports from Business World P27 Preparation of school budget plan P28 Prepare future year budget forecast P29 Year-end financial statement P30 Submission of Consistent Financial Reporting data to Department for Education P31 Provision of annually updated Business World download template and General Ledger training manual on the Learning Gateway P32 Termly review/balance of up to two additional cost centres, for example Pupil Premium /Sports Grant. If separate monitoring, projection and/or budgeting is required for additional cost centres such as a Nursery please see separate ‘Finance Nursery Service Level Agreement.’ If other budgeting and monitoring support is required separate from the school please request a bespoke costing from your schools finance officer. P33 Download Benchmarking information and general interpretation of charts arising from Consistent Financial Reporting return to DFE Finance Training P34 Finance administration training for new head teachers/school business managers/administrators to cover the schools finance team SLA, budget monitoring and finance administration overview, Business World general ledger and monthly download training P35 Refresher finance administration training for existing head teachers/school business managers/administrators to cover the schools finance team SLA, budget monitoring and finance administration overview, Business World general ledger and monthly download training P36 Finance management training presentation for governors, deputy head teacher or aspiring leader P37 Nursery budgeting, monitoring and forecasting – see separate Service Level Agreement - appendix 1b P38 Monthly budget & transaction Business World download report – This report will be downloaded and emailed to your school within 6 working days of the period end enabling schools to regularly monitor budget expenditure and maintain records and controls in line with accounting software requirements Advice and support in the set up and on-going maintenance of the chart of accounts coding structure Attend school accounting software initial and on-going Audit requirements. This report is also available for schools to download themselves. P39 Other bespoke finance training sessions Telephone Helpline Prepare academic year salary forecast for budgeting Salary spreadsheet with formulae available on request annually Annual budgeting site visit with Business Manager Prepare commitment statement with multiple updates Prepare budget plan Prepare future year financial budgets on request Preparation of monthly payroll journal Input of monthly payroll journal Input of journals and budget virements as directed Monthly monitoring of actual salaries against budget Bespoke monitoring reports as required such as EFA annual staffing return Remote Access support (Bomgar) Support closedown of accounts as directed Assist with gathering data requested by the school’s accountants in order for them to be able to prepare and verify the statutory accounts (through P40 Additional on-site working over 1 ½ days per year) Benchmarking/sharing best practice on request Input of budgets as directed Update suppliers database in line with accounting software requirements What we require from you… Ref. Date required (if applicable) C1 Arrange annual meeting between Headteacher and Schools’ Finance Officer C2 Considering the needs of the School Development Plan, finalise the current and subsequent (where appropriate) year’s budget plans. C3 Meeting between Headteacher and appropriate financial support to discuss:- • Actual Year End Carry forward • Finalising of the Budget Plan • Future NOR C4 Keep all financial records up to date (e.g. governors’ minutes in relation to financial issues) C5 Advise Schools’ Finance Officer of the following, to assist with budget setting and monitoring: • Staffing changes and number of supply days required. • Budget variations • One-off changes • Multi year changes C6 Send copy of Finance Committee minutes to Schools’ Finance Officer and Finance Governors Days/times during which Services are to be available Monday – Friday 9am – 5pm Contact information For more information Contact name Xx Xxxxxx Role Schools Finance Team Leader Telephone 00000 000000 Email xx.xxxxxx@xxxxxxxxxx.xxx.xxvisits

Xx Xxxxxx. Schools Finance Team Leader Description of our service Schools Finance support services are available in three plans as follows with add on options as required (see appendix 2 and 3) Bespoke services can be offered subject to availability, please enquire.  • Bronze (available to LA maintained schools only)  • Silver (for LA maintained or academies)  • Gold (for LA maintained or academies) Individual responsibilities of our staff Roles Responsibilities Xx Xxxxxx Schools Finance Team Leader  • Responsible for the management of Schools Finance Team Named Schools Finance Officer  • Responsible for the support and guidance of individual schools finances in line with the service level that they have selected. Our obligations and requirements (subject to buyback level see appendix 2a) What we will do for you: Ref. P1 Support initial set up of suppliers and update in line with accounting software requirements Advice and support in the set up and on-going maintenance of the chart of accounts coding structure Attend school accounting software initial and on-going training sessions Telephone Helpline Prepare academic year salary forecast for budgeting Salary spreadsheet with formulae available on request annually Annual budgeting site visit with Business Manager Prepare commitment statement with multiple updates Prepare budget plan Prepare future year financial budgets on request Preparation of monthly payroll journal Input of monthly payroll journal Input of journals and budget virements as directed Monthly monitoring of actual salaries against budget Bespoke monitoring reports as required such as EFA annual staffing return Remote Access support (Bomgar) Support closedown of accounts as directed Assist with gathering data requested by the school’s accountants in order for them to be able to prepare and verify the statutory accounts (through on-site working over 1 ½ days per year) Benchmarking/sharing best practice on request Input of budgets as directed Update suppliers database in line with accounting software requirements What we require from you… Ref. Date required (if applicable) C1 Arrange annual meeting between Headteacher and Schools’ Finance Officer C2 Considering the needs of the School Development Plan, finalise the current and subsequent (where appropriate) year’s budget plans. C3 Meeting between Headteacher and appropriate financial support to discuss:- • Actual Year End Carry forward • Finalising of the Budget Plan • Future NOR C4 Keep all financial records up to date (e.g. governors’ minutes in relation to financial issues) C5 Advise Schools’ Finance Officer of the following, to assist with budget setting and monitoring: • Staffing changes and number of supply days required. • Budget variations • One-off changes • Multi year changes C6 Send copy of Finance Committee minutes to Schools’ Finance Officer and Finance Governors Days/times during which Services are to be available Monday – Friday 9am – 5pm Contact information For more information Contact name Xx Xxxxxx Role Schools Finance Team Leader Telephone 00000 000000 Email xx.xxxxxx@xxxxxxxxxx.xxx.xx

Xx Xxxxxx. Schools Finance Team Leader Description of our service Schools Finance support services are available in three plans as follows with add for academies based on a bespoke service offering a range of pick and mix options as required (see appendix 2 outlined below and 3) Bespoke services can be offered subject to availability, please enquireon Appendix 2.  Bronze (available to LA maintained schools only)  Silver (for LA maintained or academies)  Gold (for LA maintained or academies) Individual responsibilities of our staff Roles Responsibilities Xx Xxxxxx Schools Finance Team Leader  Responsible for the management of Schools Finance Team Named Team. Xxx Xxxxxxx Schools Finance Officer Deputy Team Leader  Responsible for the support supporting team leader and guidance developing Academy Business Services Schools Finance Officers  Responsible for delivery of individual schools finances in line with the service level that they have selected. Our obligations and requirements (subject to buyback level see appendix 2a) What we will do for you: Ref. P1 Support initial set up of suppliers and update in line with accounting software requirements Advice and support in the set up and on-going maintenance of the chart of accounts coding structure Attend school accounting software initial and on-going training sessions Access to named Finance Officer P2 Telephone Helpline helpline P3 Prepare academic year salary forecast for budgeting Salary spreadsheet with formulae available on request annually Annual budgeting site visit with Business Manager Prepare commitment statement with multiple updates Prepare budget plan Prepare future year financial budgets on request budgeting/planning P4 Preparation of monthly payroll journal P5 Input of monthly payroll journal Input of journals and budget virements as directed P6 Monthly monitoring and report of variation to actual salaries against budget Bespoke monitoring reports as required such as EFA P7 Remote access support P8 Attend annual staffing return Remote Access support (Bomgar) budgeting meeting at school location for Shropshire schools P9 Termly health check, advice and report on all establishments within the SLA agreement, this includes:  Review of income and expenditure nominal ledger codes  Review of control account balances  Review of Debtors and Creditors  Review of current commitments P10 Budget variance reporting Ad-hoc updates and advice on LA financial issues P13 Support closedown of accounts as directed Assist with gathering data requested by the school’s accountants in order P12 Attend half day termly finance monitoring meeting at school location for them to be able to prepare and verify the statutory accounts (through on-site working over 1 ½ days per year) Benchmarking/sharing best practice on request Input of budgets as directed Update suppliers database in line with accounting software requirements Shropshire schools P11 What we require from you… : Ref. Date required (if applicable) C1 Arrange annual meeting between Headteacher Customer to provide appropriate reports and Schools’ Finance Officer documentation as requested within 5 working days. C2 Considering Customer to provide read only access to data, either remote or licensed, cost of access to system to be paid by the needs of the School Development Plan, finalise the current and subsequent (where appropriate) year’s budget planscustomer. C3 Meeting between Headteacher Provider requests a minimum of 5 working days’ notice for preparation of reports. C4 Customer to provide initial training on accounts and appropriate financial support to discuss:- • Actual Year End Carry forward • Finalising of the Budget Plan • Future NOR C4 Keep all financial records up to date (e.g. governors’ minutes in relation to financial issues) C5 Advise Schools’ Finance Officer of the following, to assist with budget setting and monitoring: • Staffing changes and number of supply days requiredbudgeting system software. • Budget variations • One-off changes • Multi year changes C6 Send copy of Finance Committee minutes to Schools’ Finance Officer and Finance Governors Days/times during which Services services are to be available Monday – Friday 9am – 5pm 9am – 4 pm *Monday – Thursday *Friday *Subject to Finance Officer’s working days Contact information Details For more information Contact name Xx Xxxxxx Role Schools Finance Team Leader Telephone 00000 000000 Email xx.xxxxxx@xxxxxxxxxx.xxx.xxxx.xxxxxx@xxxxxxxxxx.xxx.xx Contact name Xxx Xxxxxxx Role Deputy Schools Finance Team Leader Telephone 00000 000000 Email Xxx.xxxxxxx@xxxxxxxxxx.xxx.xx