Task Order Development Clause Samples
The Task Order Development clause outlines the procedures and requirements for creating and issuing specific task orders under a broader contract. It typically details how tasks are identified, the process for submitting and approving task orders, and the information each order must include, such as scope, deliverables, timelines, and pricing. This clause ensures that both parties have a clear, structured method for assigning and managing discrete pieces of work, thereby promoting efficiency and reducing misunderstandings about project expectations and responsibilities.
Task Order Development. Sound Transit will request that the City perform specific work under this Agreement through written Task Orders. This Agreement applies to Project work and eligible costs beginning after execution of this Agreement and associated Task Order. Any prior Project-related work or costs incurred by the City are the responsibility of the City. Task Orders will be prepared by Sound Transit, reviewed by the City, and executed by the Parties for each work effort to be covered by this Agreement. Task Orders will be in a format similar to that shown in Exhibit B. Each Task Order will include a scope of work, a schedule of work, and a detailed cost estimate that establishes a maximum funding level for the Task Order. Each Task Order will be executed by the authorized designees of Sound Transit and the City and will incorporate by reference the terms and conditions of this Agreement.
Task Order Development. Upon the Department’s review of the Consultant's Task Order Proposal, the Department and Consultant shall cooperatively work, discuss, and negotiate to develop a Task Order. To that end, informal exchanges between the Consultant and Department’s Authorized Representatives are encouraged to aid in the development of a Task Order. Any particular Task Order may be performed either on a time-and-materials basis with a not-to-exceed amount established for each Task Order, or upon a lump-sum basis, or a combination thereof. The particular method of compensation for each Task Order shall be determined by the Parties during its development. The Department and the Consultant shall select the method of compensation that is most compatible with the particular Task Order, provides the least cost to the Department, and assures the Consultant adequate compensation as agreed upon herein. The Department and the Consultant agree to make a good-faith effort to reach a mutually agreed upon lump-sum or time-and-materials Task Order for services based upon the Consultant and Subconsultant labor rates established in Exhibit B. Upon agreement over the final form of a Task Proposal, the Consultant shall transmit the Task Proposal, signed by the Consultant’s Authorized Representative, to the Department.
Task Order Development. Sound Transit will request that the Port perform specific work under this Agreement through written Task Orders. This Agreement applies to Project work beginning after , 2022. Task Orders will be prepared by Sound Transit, reviewed by the Port, and executed by the Parties for each work effort to be covered by this Agreement. Task Orders will be in a format similar to that shown in Exhibit A. Each Task Order will include a scope of work, a schedule of work, and a detailed cost estimate that establishes a maximum funding level for the Task Order. Each Task Order will be executed by the authorized designees of Sound Transit and the Port and will incorporate by reference the terms and conditions of this Agreement.
Task Order Development. To initiate a Task Order, the State will provide a request to Contractor describing the general scope and intent of the Work it desires Contractor to perform under that Task Order and the timeline for Contractor to submit a proposal in response to the request. Contractor shall submit a proposal to the State, within the timeline provided by the State, in response to the State’s request that contains, without limitation, a description of all of the following for the Project described in that Task Order:
a. The final deliverables and other end results of the Project that the State will use to determine if the Project is complete and the dates on which those deliverables and other end results will be complete.
b. All activities necessary for the Contractor to complete the Project. This description may be in the form of a work breakdown structure if requested or approved by the State.
c. All timelines and milestones that the State will use to determine if Contractor is on schedule to complete the Project. This description may be in the form of a project plan if requested or approved by the State.
d. The total price of the Project, including a breakdown of any applicable materials costs, labor costs and other cost components as requested by the State as described in this Contract. The total price of a Project shall be determined based on the rates described in this Contract, and Contractor shall not include any work in a Task Order for which an applicable rate is not provided in this Contract.
e. Contractor may complete a Project in phases, so long as all other requirements of this paragraph 4.B.i are included for each phase of the Project. The State may direct Contractor to make changes to any proposal Contractor submits to the State. Contractor shall make all changes as directed by the State and may modify its price for the Project contained in that proposal to account for those changes. The State may accept or reject any proposal the Contractor submits at any time, and may choose to not proceed with a Project prior to execution of a Task Order for that Project, in its sole discretion.
Task Order Development. Sound Transit will request that the City perform specific work under this Agreement through written Task Orders. This Agreement applies to project work beginning on March 1, 2018 unless otherwise noted in Task Orders. A Task Order will be prepared by Sound Transit, reviewed by the City, and executed by the Parties for each work effort to be covered by this Agreement. Task Orders will be in a format similar to that shown in Exhibit A. Each Task Order will include a scope of work, a schedule of work, and a detailed cost estimate which establishes a maximum funding level for the Task Order. Each Task Order will be executed by the authorized designees of Sound Transit and the City and will incorporate by reference the terms and conditions of this Agreement.
Task Order Development. The procedures for individual Task Orders shall be as follows:
Step 1: The ENGINEER shall be notified by LOUDOUN WATER, in writing, of the scope of a particular task to be performed, whereupon the ENGINEER and LOUDOUN WATER shall mutually develop a description of the Task Order project.
Step 2: The ENGINEER shall prepare a written Work Plan, including the schedule, estimated person-hours per phase by category, ENGINEER’s Consultant costs and other direct costs, a list of materials and resources required of LOUDOUN WATER, and the estimated not-to-exceed fee. Depending on the nature of the work in the Task Order, LOUDOUN WATER may develop the initial scope of services. LOUDOUN WATER will determine the Deliverables that are to be provided by the ENGINEER under each Task Order, including the form of the Deliverables (e.g., hard, electronic copy, etc.) Step 3: Following negotiations and LOUDOUN WATER’s approval of the Task Order, a purchase order shall be issued by LOUDOUN WATER, signifying the approval of the Task Order and constituting the notice to proceed with the work. No work is authorized until the ENGINEER has been issued a purchase order. Work performed prior to such issuance shall be performed at the ENGINEER’s risk.
Task Order Development. Within ten calendar days following the Consultant's receipt of the LADWP's written Task Order proposal, the Consultant, at its own expense, shall prepare and deliver to the LADWP a written response to the LADWP's request evaluating the Task Order proposal for completeness, clarity, ability to perform the work and services, schedule, and proposed use of subconsultants and Consultant , personnel. The Consultant may suggest to the LADWP that changes be made to the work and services contemplated in the Task Order proposal. The Consultant shall provide the LADWP with a detailed cost estimate, including identification of all required personnel, rates, and hours of effort, for the requested Task Order proposal. _ In the event that subconsultants, Consultant personnel, or expenses not included in Exhibit C, List of Subconsultants, or Exhibit A, Fee Schedule, are required by the Consultant to complete the task, the Task Order shall specifically include such additions to the appropriate Agreement Exhibits for approval and authorization by the LADWP. The Consultant shall provide a summary of overall subconsultant utilization for the Task Order and the Agreement as whole, and explain any deviations from the anticipated subconsultant participation identified in Exhibit C, List of Subconsultants, and recommendations for recovering any shortfalls in subconsultant utilization. Upon the LADWP's review of the Consultant's written response to the Task Order proposal, the LADWP and Consultant shall cooperatively work to develop a Task Order. To that end, informal exchanges between the Consultant and the LADWP's Task Order administrator or project manager are encouraged to aid in the development of a Task Order. The LADWP and the Consultant agree to make a good faith effort to reach a mutually agreed upon lump sum or time and materials Task Order for services based upon Consultant labor rates established in Exhibit A, Fee Schedule. Failure to agree on the price of such Task Orders shall be treated as a dispute and subject to the provisions of Article X, Disputes, of this Agreement.