STEPS IN THE PROCEDURE Clause Samples
The "STEPS IN THE PROCEDURE" clause outlines the specific actions or stages that must be followed to complete a particular process or fulfill an obligation under the agreement. It typically breaks down the procedure into sequential steps, detailing who is responsible for each action and any required timelines or documentation. For example, it may specify the order of notifications, approvals, or deliverables needed to move forward. This clause ensures that all parties have a clear, shared understanding of the process, reducing confusion and minimizing the risk of errors or disputes.
STEPS IN THE PROCEDURE. (a) STEP 1
1. The employee with his/her representative shall explain the grievance verbally to the Fire Chief or designee designated to respond to employee grievances.
2. The individual designated in paragraph 1 shall within 10 working days verbally inform the employee of his/her decision on the grievance presented.
3. If the subject matter of a grievance is not under the authority of the Fire Chief, the grievance shall be initiated at STEP 3 of this Procedure.
(b) STEP 2
1. If the grievance is not settled at the first step, the employee with his/her Association representative shall prepare the Written Grievance Appeal Form and shall serve it upon the person designated to receive grievances for the Director of Public Works and shall present such form to the supervisor designated in paragraph 1 to initial as confirmation of his/her verbal response.
(a) The employee alone or with his/her Association representative shall fill out the Written Grievance Appeal Form pursuant to Section 4.01 (6) 1, 2, 3, 4, 5, 6, 7, of this Agreement.
2. The employee alone or with his/her Association representative after receiving confirmation shall forward the grievance to his/her appointing authority or the person designated by him/her to receive grievances within fifteen (15) working days of the verbal decision.
3. The person designated in Step 2, Par. 2, will schedule a hearing with the person concerned and within fifteen (15) days from date of service of the Written Grievance Appeal Form, the Hearing Officer shall inform the aggrieved employee and the President of the Association in writing of his/her decision.
4. The second step of the grievance procedure may be waived by mutual President of the Association or designee and the Director of Labor Relations. If the grievance is not resolved at Step 2 as provided, the Association shall appeal such grievance within forty-five (45) days from the date of the second step grievance disposition to Step
(c) STEP 3
1. The Director of Labor Relations or designee shall attempt to resolve all grievances timely appealed to the 3rd Step. The Director of Labor Relations or his/her designee shall respond in writing to the Association within 30 working days from the date of receipt by the Director of Labor Relations of the Step 2 appeal.
2. In the event the Director of Labor Relations or designee and the President of the Association or his/her designee mutually agree to a resolution of the dispute, it shall be reduced to writing and binding up...
STEPS IN THE PROCEDURE. (a) STEP 1
6 1. The employee alone or with his/her representative shall explain the 7 grievance verbally to the person designated to respond to employee 8 grievances in his/her department.
9 2. The person designated in Par. 1. shall within three (3) working 10 days verbally inform the employee of his/her decision on the 11 grievance presented.
12 3. If the supervisor’s decision resolves the grievance, the decision 13 shall be reduced to writing on a Grievance Disposition Form 14 within five (5) working days from the date of the verbal decision 15 and a copy of said disposition shall be immediately forwarded to 16 the Director of Labor Relations.
STEPS IN THE PROCEDURE. 14 (a) STEP 1
STEPS IN THE PROCEDURE. 17 (a) STEP 1
18 1. The employee alone or with his/her representative shall explain 19 the grievance verbally to his/her immediate supervisor designated 20 to respond to employee grievances.
21 2. The supervisor designated in paragraph 1 shall within 3 working 22 days verbally inform the employee of his/her decision on the 23 grievance presented.
24 3. If the supervisor’s decision resolves the grievance, the decision 25 shall be reduced to writing on a grievance disposition form within
STEPS IN THE PROCEDURE. 23 (a) STEP 1
24 1. The employee with his/her representative shall explain the 25 grievance verbally to the Fire Chief or designee designated to 26 respond to employee grievances.
27 2. The individual designated in paragraph 1 shall within 10 28 working days verbally inform the employee of his/her decision 29 on the grievance presented.
STEPS IN THE PROCEDURE. (a) STEP 1
4 1. The employee alone or with his/her representative shall 5 explain the grievance verbally to the person designated to 6 respond to employee grievances in his/her department.
7 2. The person designated in Par. 1. shall within three (3) 8 working days verbally inform the employee of his/her 9 decision on the grievance presented.
10 3. If the supervisor’s decision resolves the grievance, the 11 decision shall be reduced to writing on a Grievance 12 Disposition Form within five (5) working days from the 13 date of the verbal decision and a copy of said disposition 14 shall be immediately forwarded to the Director of Labor 15 Relations. 16 (b) STEP 2
17 1. If the grievance is not settled at the first step, the employee 18 alone or with his/her representative shall prepare the 19 grievance in writing on the Grievance Initiation Form and 20 shall present such form to the person designated in Step 1 21 to initial as confirmation of his/her verbal response. The 22 employee alone or with his/her representative shall fill out 23 the Grievance Initiation Form pursuant to Section 5.01 24 (6)(c) 1,2,3,4,5,6,7, of this Agreement.
25 2. The employee or his/her representative after receiving 26 confirmation shall forward the grievance to his/her 27 appointing authority or the person designated by him/her to 28 receive grievances within fifteen (15) working days of the 29 verbal decision. Failure of the person designated or the 30 appointing authority to provide confirmation shall not 31 impede the timeliness of the appeal.
1 3. The person designated in Step 2, paragraph 2, will schedule
STEPS IN THE PROCEDURE. To initiate the EEO Complaint Procedure, any employee, job applicant, or person seeking County services who believes he or she has been subject to harassment, discrimination or retaliation based on a protected classification may make a complaint orally or in writing with any of the following:
1. Immediate supervisor;
2. Any supervisor or manager within or outside the department;
3. Department Head;
4. Departmental Equal Rights Officer;
5. Director of Personnel; or
6. County Equal Rights Officer. Complainants are encouraged to report complaints as soon as learning of the issues related to their complaint. Any delays in reporting complaints may impact the department’s ability to fully investigate and respond to the issues presented. Complainants are encouraged to use the County EEO Complaint form to assist in documenting all of the issues in the complaint. The form is located in the County’s Personnel Manual and on- line at ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇.▇▇▇/personnel/equal-rights/doc/eeo-complaint-form.doc. Complaints should first be addressed at the department level in an effort to resolve the issues presented. The Departmental Equal Rights Officer (or alternate Departmental Equal Rights Officer) will be responsible for evaluating and responding to the complaint. Due to the nature of certain complaints, the Department and the County Equal Rights Officer may assign an alternate Departmental Equal Rights Officer to complete the departmental level review or may forward the matter directly to the County Equal Rights Officer to coordinate the appropriate follow-up. The Department process will typically include the following:
a) Consult with the complainant to reach a complete understanding of the issues presented.
b) Make necessary inquiries in an attempt to resolve the complaint. This may include interviews with other witnesses or subjects as necessary.
c) Seek informal resolution of problems by facilitating open communications between the complainant and any other involved parties. The Departmental Equal Rights Officer will provide a response to the complainant in writing within 60 calendar days of learning of the complaint. If the complaint will require more than 60- calendar days to fully evaluate and respond, the Departmental Equal Rights Officer will notify the complainant of the additional period of time necessary to complete their findings. Complainants may appeal the findings of the Departmental Equal Rights Officer to the County Equal Rights Officer. It is rec...
STEPS IN THE PROCEDURE. It is the mutual desire of the Employer and the Union to provide for prompt adjustment of grievances, with a minimal amount of interruption of the work schedules. Every responsible effort shall be made by the Employer and the Union to affect the resolution of grievances at the earliest step possible. Whenever any time limit specified in this Article ends on a Saturday, Sunday, or legal holiday, the end of such time limit shall be extended until the end of the next day which is not a Saturday, Sunday, or legal holiday. In furtherance of his objection, the following procedure shall be followed:
Step 1: Major/Chief Deputy
STEPS IN THE PROCEDURE. 2 (a) STEP 1
3 1. The employee with his/her representative, will explain his
STEPS IN THE PROCEDURE. Step 1: The employee, alone or with the Association representative, shall orally explain the grievance to the Department Head no later than ten (10) calendar days after he/she knew or should have known of the cause of such grievance. In the event of a grievance, the employee shall perform the assigned work task and grieve. the complaint later. The Department Head shall, within ten (10) calendar days, orally inform the employee and the representative, where applicable, of the decision.
Step 2: If the grievance is not settled at the first step, the employee and/or the Association representative shall reduce the grievance to writing on a County grievance form and shall submit the written grievance, within ten (10) calendar days of the oral decision, to the Department Head. The employee shall continue to perform assigned tasks as in step one (1) and as in future steps. The Department Head shall consider the written grievance and shall respond in writing within ten