Common use of STEPS IN THE PROCEDURE Clause in Contracts

STEPS IN THE PROCEDURE. (a) STEP 1 4 1. The employee alone or with his/her representative shall 5 explain the grievance verbally to the person designated to 6 respond to employee grievances in his/her department. 7 2. The person designated in Par. 1. shall within three (3) 8 working days verbally inform the employee of his/her 9 decision on the grievance presented. 10 3. If the supervisor’s decision resolves the grievance, the 11 decision shall be reduced to writing on a Grievance 12 Disposition Form within five (5) working days from the 13 date of the verbal decision and a copy of said disposition 14 shall be immediately forwarded to the Director of Labor 15 Relations. 16 (b) STEP 2 17 1. If the grievance is not settled at the first step, the employee 18 alone or with his/her representative shall prepare the 19 grievance in writing on the Grievance Initiation Form and 20 shall present such form to the person designated in Step 1 21 to initial as confirmation of his/her verbal response. The 22 employee alone or with his/her representative shall fill out 23 the Grievance Initiation Form pursuant to Section 5.01 24 (6)(c) 1,2,3,4,5,6,7, of this Agreement. 25 2. The employee or his/her representative after receiving 26 confirmation shall forward the grievance to his/her 27 appointing authority or the person designated by him/her to 28 receive grievances within fifteen (15) working days of the 29 verbal decision. Failure of the person designated or the 30 appointing authority to provide confirmation shall not 31 impede the timeliness of the appeal. 1 3. The person designated in Step 2, paragraph 2, will schedule