Common use of STEPS IN THE PROCEDURE Clause in Contracts

STEPS IN THE PROCEDURE. (a) STEP 1 1. The employee with his/her representative shall explain the grievance verbally to the Fire Chief or designee designated to respond to employee grievances. 2. The individual designated in paragraph 1 shall within 10 working days verbally inform the employee of his/her decision on the grievance presented. 3. If the subject matter of a grievance is not under the authority of the Fire Chief, the grievance shall be initiated at STEP 3 of this Procedure. (b) STEP 2 1. If the grievance is not settled at the first step, the employee with his/her Association representative shall prepare the Written Grievance Appeal Form and shall serve it upon the person designated to receive grievances for the Director of Public Works and shall present such form to the supervisor designated in paragraph 1 to initial as confirmation of his/her verbal response. (a) The employee alone or with his/her Association representative shall fill out the Written Grievance Appeal Form pursuant to Section 4.01 (6) 1, 2, 3, 4, 5, 6, 7, of this Agreement. 2. The employee alone or with his/her Association representative after receiving confirmation shall forward the grievance to his/her appointing authority or the person designated by him/her to receive grievances within fifteen (15) working days of the verbal decision. 3. The person designated in Step 2, Par. 2, will schedule a hearing with the person concerned and within fifteen (15) days from date of service of the Written Grievance Appeal Form, the Hearing Officer shall inform the aggrieved employee and the President of the Association in writing of his/her decision. 4. The second step of the grievance procedure may be waived by mutual President of the Association or designee and the Director of Labor Relations. If the grievance is not resolved at Step 2 as provided, the Association shall appeal such grievance within forty-five (45) days from the date of the second step grievance disposition to Step (c) STEP 3 1. The Director of Labor Relations or designee shall attempt to resolve all grievances timely appealed to the 3rd Step. The Director of Labor Relations or his/her designee shall respond in writing to the Association within 30 working days from the date of receipt by the Director of Labor Relations of the Step 2 appeal. 2. In the event the Director of Labor Relations or designee and the President of the Association or his/her designee mutually agree to a resolution of the dispute, it shall be reduced to writing and binding upon all parties and shall serve as a bar to further appeal. 3. The 3rd Step of the grievance procedure shall be limited to the Director of Labor Relations or designee and the President of the Association or designee and a representative of the Association and representatives of the appropriate appointing authority involved in each dispute. The number of representatives at any Step 3 hearing may be modified by mutual consent of the parties.

STEPS IN THE PROCEDURE. 14 (a) STEP 1 15 1. The employee with his/her representative shall explain the 16 grievance verbally to the Fire Chief or designee designated to 17 respond to employee grievances. 18 2. The individual designated in paragraph 1 shall within 10 working 19 days verbally inform the employee of his/her decision on the 20 grievance presented. 21 3. If the subject matter of a grievance is not under the authority of 22 the Fire Chief, the grievance shall be initiated at STEP 3 of this 23 Procedure. (b) STEP 2 25 1. If the grievance is not settled at the first step, the employee with 26 his/her Association representative shall prepare the Written 27 Grievance Appeal Form and shall serve it upon the person 28 designated to receive grievances for the Director of Public Works 29 and shall present such form to the supervisor designated in 30 paragraph 1 to initial as confirmation of his/her verbal response. 1 (a) The employee alone or with his/her Association 2 representative shall fill out the Written Grievance Appeal 3 Form pursuant to Section 4.01 (6) 1, 2, 3, 4, 5, 6, 7, of this 4 Agreement. 5 2. The employee alone or with his/her Association representative 6 after receiving confirmation shall forward the grievance to his/her 7 appointing authority or the person designated by him/her to receive 8 grievances within fifteen (15) working days of the verbal decision. 9 3. The person designated in Step 2, Par. 2, will schedule a hearing 10 with the person concerned and within fifteen (15) days from date 11 of service of the Written Grievance Appeal Form, the Hearing 12 Officer shall inform the aggrieved employee and the President of 13 the Association in writing of his/her decision. 14 4. The second step of the grievance procedure may be waived by 15 mutual consent of the President of the Association or designee 16 and the Director of Labor Relations. If the grievance is not 17 resolved at Step 2 as provided, the Association shall appeal such 18 grievance within forty-five (45) days from the date of the second 19 step grievance disposition to Step (c) STEP 3 21 1. The Director of Labor Relations or designee shall attempt to 22 resolve all grievances timely appealed to the 3rd Step. The 23 Director of Labor Relations or his/her designee shall respond in 24 writing to the Association within 30 working days from the date of 25 receipt by the Director of Labor Relations of the Step 2 appeal. 26 2. In the event the Director of Labor Relations or designee 27 and the President of the Association or his/her designee mutually 28 agree to a resolution of the dispute, it shall be reduced to writing 29 and binding upon all parties and shall serve as a bar to further 30 appeal. 3. The 3rd Step of the grievance procedure shall be limited to the Director of Labor Relations or designee and the President of the Association or designee and a representative of the Association and representatives of the appropriate appointing authority involved in each dispute. The number of representatives at any Step 3 hearing may be modified by mutual consent of the parties.5 6 7 (8) 8 9 10 (9) 12 (10) 13 14 15 (11) 16 17 (12) 18 19 (13) 20 21 22 23 24

STEPS IN THE PROCEDURE. (a) STEP Step 1 1. The (i) Any employee with his/her a problem concerning the application of their working conditions which could give rise to a grievance (step 2) or disagreement shall discuss it with their immediate supervisor to resolve it if possible. A Union representative shall explain the grievance verbally to the Fire Chief or designee designated to respond to employee grievances. 2. The individual designated in paragraph 1 shall within 10 working days verbally inform may be present if the employee so desires, provided the immediate supervisor is advised of his/her decision on this and of the grievance presented. 3nature of the problem in advance of the discussion. If the subject matter of a grievance problem is not under resolved in that informal discussion, or if either party prefers a formal meeting to discuss the authority problem, a formal meeting shall be requested, in writing (including email), and held consistent with (ii) below. The request in writing may be made by the supervisor, the employee or the employee’s Union representative. (ii) The employee may be accompanied by one (1) or two (2) Union representatives if they so desire, so that both parties have an equal number of representatives at the meeting. If this meeting between the employee and their immediate supervisor does not succeed in resolving the problem, or if an employee is unable to discuss the matter with their immediate supervisor, the Union may proceed at step 2 of the Fire ChiefGrievance and Disagreement Procedure. (iii) The supervisor shall follow up with the employee, in writing, addressing the grievance shall be initiated at STEP 3 problem of this Procedurethe employee, within a maximal delay of fifteen (15) working days from the initial discussion, or from when the formal request for a meeting was submitted. The parties may mutually agree to extend the timelines herein. (b) STEP 2 1. Step 2 If the grievance problem or disagreement is not settled resolved at step 1, or if the first stepsupervisor does not follow up with the employee, in writing, within fifteen (15) working days, the employee with his/her Association representative Union shall prepare have the Written Grievance Appeal Form and shall serve it upon the person designated right to receive grievances for the Director of Public Works and shall present such form to the supervisor designated in paragraph 1 to initial as confirmation of his/her verbal response. (a) The employee alone or with his/her Association representative shall fill out the Written Grievance Appeal Form pursuant to Section 4.01 (6) 1, 2, 3, 4, 5, 6, 7, of this Agreement. 2. The employee alone or with his/her Association representative after receiving confirmation shall forward submit the grievance or disagreement in writing to his/her appointing authority or Employee Relations within thirty (30) working days from when the person designated by him/her to receive grievances meeting at step 1 took place. Employee Relations shall render a written decision within fifteen (15) working days of receipt of the verbal decision. 3grievance or disagreement. The person designated in Step 2, Par. 2, will schedule a hearing with In the person concerned and event that the supervisor is unable or does not hold the meeting within fifteen (15) working days from date of service of the Written Grievance Appeal Form, Union shall have the Hearing Officer shall inform right to submit the aggrieved employee and the President of the Association grievance or disagreement in writing of his/her decision. 4. The second step of the grievance procedure may be waived by mutual President of the Association or designee and the Director of Labor Relations. If the grievance is not resolved at Step 2 as provided, the Association shall appeal such grievance to Employee Relations within forty-five (45) days from the date of the second step grievance disposition to Step (c) STEP 3 1. The Director of Labor Relations or designee shall attempt to resolve all grievances timely appealed to the 3rd Step. The Director of Labor Relations or his/her designee shall respond in writing to the Association within 30 working days from the date of receipt by the Director of Labor Relations of the Step 2 appeal. 2. In the event the Director of Labor Relations or designee and the President of the Association or his/her designee mutually agree to a resolution of the dispute, it shall be reduced to writing and binding upon all parties and shall serve as a bar to further appeal. 3. The 3rd Step of the grievance procedure shall be limited to the Director of Labor Relations or designee and the President of the Association or designee and a representative of the Association and representatives of the appropriate appointing authority involved in each dispute. The number of representatives at any Step 3 hearing may be modified by mutual consent of the parties.five

STEPS IN THE PROCEDURE. Step A. The person or persons initiating the alleged grievance shall present the grievance to the building principal and the Carlisle Area Education Association Grievance Committee within ten (a10) STEP 1 1days after its occurrence. The employee building principal shall meet with his/her and reply to the grievant within five (5) days after the initial presentation of the grievance. The aggrieved party may be accompanied by a representative shall explain of the Bargaining Agent at this level of the grievance verbally procedure. Step B. If the action in Step A fails to resolve the grievance to the Fire Chief or designee designated to respond to employee grievances. 2. The individual designated in paragraph 1 shall within 10 working days verbally inform the employee of his/her decision on the grievance presented. 3. If the subject matter of a grievance is not under the authority satisfaction of the Fire Chiefaffected parties, the grievance shall be initiated at STEP 3 referred in writing to the Carlisle Area Education Association Grievance Committee by the grievant within three (3) days after the grievant received the written report of this Procedure. (b) STEP 2 1the principal. If At the discretion of said Grievance Committee, the grievance is not settled at may be dropped or forwarded to the first stepSuperintendent of schools within five (5) days and the grievant notified in writing of the action taken. Within ten (10) days after referral, the employee Superintendent shall meet with the grievant and the chair and/or a representative of the association leadership to consider the alleged grievance. The Superintendent shall indicate his/her Association representative shall prepare the Written Grievance Appeal Form and shall serve it upon the person designated to receive grievances for the Director of Public Works and shall present such form to the supervisor designated disposition within five (5) days after said meeting in paragraph 1 to initial as confirmation of his/her verbal responsewriting. (a) The employee alone or with his/her Association representative shall fill out Step C. If the Written Grievance Appeal Form pursuant action taken at Step B fails to Section 4.01 (6) 1, 2, 3, 4, 5, 6, 7, of this Agreement. 2. The employee alone or with his/her Association representative after receiving confirmation shall forward resolve the grievance to his/her appointing authority or the person designated by him/her to receive grievances within fifteen (15) working days satisfaction of the verbal decision. affected parties, the grievance may be referred by the Grievance Committee to the School Board within three (3) days after receiving the report of the Superintendent. The person designated in Step 2School Board, Par. 2or a Committee of the Board, will schedule a hearing shall meet with the person concerned grievant and Chair and/or representative of the association leadership within fifteen (15) days from date of service of and advise the Written Grievance Appeal Form, the Hearing Officer shall inform the aggrieved employee grievant and the President Chair of its disposition within five (5) days after the Association in writing of his/her decisionmeeting. 4. The second step of the grievance procedure may be waived by mutual President of the Association or designee and the Director of Labor Relations. Step D. If the grievance is not resolved at action taken in Step 2 as providedC fails to resolve the grievance, the Association may refer the grievance to binding arbitration as provided in SEC. 903 of The Public Employee Relations Act. In such case, the District and the Association shall appeal such grievance within forty-five each pay one half (451/2) days from the date of the second step grievance disposition to Step (c) STEP 3 1. The Director costs of Labor Relations or designee shall attempt to resolve all grievances timely appealed to the 3rd Step. The Director of Labor Relations or his/her designee shall respond in writing to the Association within 30 working days from the date of receipt by the Director of Labor Relations of the Step 2 appealarbitration. 2. In the event the Director of Labor Relations or designee and the President of the Association or his/her designee mutually agree to a resolution of the dispute, it shall be reduced to writing and binding upon all parties and shall serve as a bar to further appeal. 3. The 3rd Step of the grievance procedure shall be limited to the Director of Labor Relations or designee and the President of the Association or designee and a representative of the Association and representatives of the appropriate appointing authority involved in each dispute. The number of representatives at any Step 3 hearing may be modified by mutual consent of the parties.

STEPS IN THE PROCEDURE. (a) STEP 1 1Any employee with a problem concerning the application of their working conditions which could give rise to a grievance or disagreement is encouraged to discuss it with their immediate supervisor to resolve it if possible. The employee with his/her representative shall explain the grievance verbally to the Fire Chief or designee designated to respond to employee grievances. may be accompanied by two (2) Union representatives if they so desire. The individual designated in paragraph 1 shall within 10 working days verbally inform If this informal discussion between the employee of his/her decision on and their immediate supervisor does not succeed in resolving the grievance presented. 3. If problem, or if an employee prefers not to discuss the subject matter of a grievance is not under with the authority of the Fire Chiefimmediate supervisor, the grievance shall be initiated at STEP 3 of this Union may use the Grievance and Disagreement Procedure. (b) STEP 2Step 1 The Union shall submit the grievance or disagreement in writing to the employee's Department Head or Chair, within fifty-five (55) working days of learning of the circumstance that is the subject of the grievance or disagreement but no longer than six (6) months after the occurrence of the circumstance. The Department Head or Chair shall render a decision, in writing, within ten (10) working days of receipt of the grievance or disagreement. 1. (c) Step 2 If the grievance or disagreement is not settled at resolved with the first stepdecision of the Department Head or Chair, or if the Department Head or Chair fails to render a decision within the said ten (10) working days, the employee with his/her Association representative Union shall prepare submit the Written Grievance Appeal Form and shall serve it upon the person designated to receive grievances for the Director of Public Works and shall present such form grievance or disagreement to the supervisor designated in paragraph 1 to initial as confirmation of his/her verbal response. ▇▇▇▇ or Senior Administrative Head within ten (a) The employee alone or with his/her Association representative shall fill out the Written Grievance Appeal Form pursuant to Section 4.01 (6) 1, 2, 3, 4, 5, 6, 7, of this Agreement. 2. The employee alone or with his/her Association representative after receiving confirmation shall forward the grievance to his/her appointing authority or the person designated by him/her to receive grievances within fifteen (1510) working days of the verbal decisiondecision under Step 1, or as the case may be, of the expiry of the delay provided therefore. The ▇▇▇▇ or Senior Administrative Head will render a decision within ten (10) working days of receipt of the grievance or disagreement. 3. The person designated in (d) Step 3 If the grievance or disagreement is not resolved with the decision of the ▇▇▇▇ or Senior Administrative Head, or if the ▇▇▇▇ or Senior Administrative Head fails to render a decision within the said ten (10) working days, the Union shall submit the grievance or disagreement to Staff Relations within ten (10) working days of the decision under Step 2, Par. 2or as the case may be, will schedule a hearing with the person concerned and within fifteen (15) days from date of service of the Written Grievance Appeal Form, the Hearing Officer shall inform the aggrieved employee and the President expiry of the Association delay provided therefore. Staff Relations shall render a decision, in writing writing, within ten (10) working days of his/her decision. 4. The second step receipt of the grievance procedure may be waived by mutual President of the Association or designee and the Director of Labor Relations. disagreement. (e) Step 4 (Arbitration) If the grievance or disagreement is not resolved at Step 2 as providedwith the decision of Staff Relations, or if Staff Relations fails to render a decision within the said ten (10) working days, the Association shall appeal such grievance Union shall, within forty-five twenty (4520) working days from the date of the second step grievance disposition decision, or, as the case may be, of the expiry of the delay provided therefore, deliver to Step (c) STEP 3 1Staff Relations a signed request for arbitration. The Director of Labor Relations or designee request shall attempt to resolve all grievances timely appealed to the 3rd Step. The Director of Labor Relations or his/her designee shall respond in writing to the Association within 30 working days from the date of receipt by the Director of Labor Relations of the Step 2 appeal. 2. In the event the Director of Labor Relations or designee and the President of the Association or his/her designee mutually agree to include a resolution of the dispute, it shall be reduced to writing and binding upon all parties and shall serve as a bar to further appeal. 3. The 3rd Step copy of the grievance procedure shall be limited to the Director of Labor Relations or designee and the President of the Association or designee and a representative of the Association and representatives of the appropriate appointing authority involved in each dispute. The number of representatives at any Step 3 hearing may be modified by mutual consent of the partiesdisagreement.