Smart Square Scheduling Program Sample Clauses

The Smart Square Scheduling Program clause outlines the use and management of an automated scheduling software within an organization. It typically details how the program will be implemented, who will have access, and the responsibilities of both the provider and users regarding data input and schedule management. This clause ensures efficient and transparent scheduling processes, reducing administrative errors and improving workforce coordination.
Smart Square Scheduling Program. Smart Square is our electronic scheduling program. All Smart Square schedules will be dated upon posting, and will remain posted until the end of the schedule. The Employer shall provide a mechanism for staff to view who bid for extra shifts, the BU seniority dates, and who was granted the shift. Only Bargaining unit employees are permitted to sign up via Smart Square for extra or overtime shifts. All bargaining-unit employees will be able to self-schedule during the self-scheduling period at the same time. The schedule period timeline for the duration of this contract is attached as Appendix G. The Pre-posting and Open Shifts shall be dated upon posting and saved for a period of no less than three months. Upon request, the Union shall receive a hardcopy of all units’ extra shift postings. This report shall be referred to as the “Extra Shift Report.” In addition, the Union, upon request, shall receive hardcopies of the “Extra Shift Reports” and the final shift approvals up to 3 months prior to request. Available time will be posted in Smart Square for each nursing unit based upon average daily census and acuity needs at the time the regular work schedule is posted. Pre-Posting Period (formerly known as Original Needs List) 1. Bargaining unit employees shall have the right to sign up for said available time via the Smart Square program. 2. Employees may bump during the Pre-Posting period. 3. An employee who signs up for the posted shift in its entirety shall have preference over an employee only signing up for a partial shift, during the Pre-posting period. 4. When two (2) or more bargaining unit employees sign up for the same time, bargaining unit seniority shall prevail. With the exception noted above. 5. The nurse manager will approve shifts by order of seniority at the end of the Pre-Posting period with the exception noted above. Shifts approved during this period shall be referred to as the “Pre-Posting” shifts. Full-time, part-time benefit-eligible and part-time non-benefit-eligible bargaining unit employees shall have the right to sign up for a maximum of eight (8) posted shifts during Pre-Posting Period. Per diem employees may only sign up for four (4) shifts during the Pre-Posting period. Extra shifts will be approved during the Pre-Posting period first to part time employees, who will not incur overtime or other premium pay. Sign up shall be based on bargaining unit seniority.
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Smart Square Scheduling Program. Smart Square is our electronic scheduling program. All Smart Square schedules will be dated upon posting, and will remain posted until the end of the schedule. The Employer shall provide a mechanism for staff to view who bid for extra shifts, the BU seniority dates, and who was granted the shift. Only Bargaining Unit Employees are permitted to sign up via Smart Square-for extra or overtime shifts. The schedule period timeline for the duration of this contract is attached as Appendix G. The Pre-posting and Open Shifts shall be dated upon posting and saved for a period of no less than three months. Upon request, the Union shall receive a hardcopy of all units’ extra shift postings. This report shall be referred to as the “Extra Shift Report.” In addition, the Union, upon request, shall receive hardcopies of the “Extra Shift Reports” and the final shift approvals up to 3 months prior to request. Available time will be posted in Smart Square for each nursing unit based upon average daily census and acuity needs at the time the regular work schedule is posted. Bargaining unit employees shall have the right to sign up for said available time via the Smart Square program.
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