Common use of Scouting Clause in Contracts

Scouting. Traditional, in-person location scouting is considered essential to the success of a production. However, given the need for physical distancing and minimizing entry into private spaces, consider alternative options. • To the extent possible, location teams should pursue alternatives to traditional, in-person location scouting, such as creating virtual options including the use of photographs and digital scouting. • Tech and director scouting should occur in small groups to the extent possible. • All departments that provide assessments of scouting locations (environmental hazard assessment, engineering, etc.) as well as the location teams shall be trained in appropriate PPE use and provided sufficient PPE. • Locations shall be prioritized during scouting that allow complete control of the site, including controlling access, ability to shut down the site for cleaning and high standards of hygiene. APPENDIX A The Producers and the IATSE acknowledge that certain principles should guide those who are resuming work in the motion picture industry with COVID-19 present in the community. In particular, advance planning, communication and training, adherence to sound cleaning and hygiene practices (including addressing ventilation and reducing the touching of surfaces), maintaining appropriate physical distancing and the use of personal protective equipment will all contribute to the maintenance of a safe working environment. While no document can memorialize every practice that may be used to implement these principles safely and effectively, the practices described in this document are intended to provide points of consideration for operating in a safe work environment and are offered as examples of the ways those involved in motion picture production, pre-production and post-production can organize their work environments with these principles in mind. It is important to keep in mind that it may not be appropriate to utilize each and every practice in this document, depending on the circumstances. The COVID-19 Compliance Supervisor will determine in consultation with department heads or departmental operations the health and safety protocols that are necessary and appropriate for work, which may differ from those in this document. Advance Planning, Communication and Training Implementing advance planning, communication and training: • Call sheets should contain contact information for the COVID-19 Compliance Supervisor(s), as well as a mechanism for anonymous reporting. • Any employee that does not receive a call sheet shall otherwise be notified by the employer of the contact information for the responsible COVID-19 Compliance Supervisor(s), as well as a mechanism for anonymous reporting. • The Union will be notified in advance when employees are being asked to return to a worksite that was shut down due to an outbreak of COVID-19 and shall be given the opportunity to address any concerns. In the Costume Department: • In-depth planning should be done in advance of shopping and pulling from rental houses. Delays at rental houses, retail stores, and in shipping items should be anticipated. • It is desirable for cast to be booked as early as possible so that sizes can be obtained as early as possible. • Advance planning should be employed to avoid overcrowding in costume and wardrobe areas. In the Make-up and Hair Departments: • Artists involved in quick changes and continuity re-sets shall plan their touch-up procedures before approaching the performer, including by consulting with the performer. • Hair and make-up should be planned so as to minimize the amount of time an actor is required to remove PPE. • Production should schedule make-up/hair tests to avoid overcrowding. Cleaning and Hygiene Implementing cleaning and hygiene practices: • Companies should provide proper ventilation, with HVAC systems that are regularly inspected and clean filters. Where practicable, the employer shall make reasonable efforts to utilize air filters with a minimum MERV 13 rating, or, in the alternative, implement CDC recommendations on air filtration in buildings. • After equipment and equipment carts are cleaned, they should be covered when not in use. • Communal tools and equipment shall be regularly cleaned as appropriate. • All food prep/styling should occur in a designated and exclusive area, with only necessary personnel having access. • Any Property Person handling food on set must follow all required food handling hygiene requirements. • All employees shall have access to a clean and water supply. • A member of the camera crew should disinfect the eyepiece of a camera or any viewing mechanism before the eyepiece or viewing mechanism is used. • Headsets, ear-pieces, IFB, hand mics and all communication equipment should be dedicated to a specific person or cleaned prior to a change in users. • Shared workspaces shall be cleaned prior to each shift of work. In the Costume Department: • Personal clothing items used as costumes, or personal items of above-the-line personnel should not be prepped (e.g., steamed, ironed, etc.) without first being cleaned, if practical. Background actors who are asked to bring personal clothing to be used on camera must bring clean clothing. • Costumes/outfits of each performer should be separated from those of other performers. • All wardrobe items must be properly disinfected with appropriate EPA-registered disinfecting methods and supplies with a claim against SARS-CoV-2 before they are provided to a performer; however, items with unique cleaning requirements that cannot be disinfected with such methods or supplies will be cleaned in the customary manner before being provided to the performer. • When dealing with items likely to be degraded by steam/hot washing, production may "quarantine" the item for an appropriate period of time as an alternative disinfecting method. • Members of the costume department must have clean hands to handle any costumes, accessories and other items. In the Property Department: • After a prop has been cleaned and prepared for use by a performer, only members of the property department will touch the item before it is used. If someone who is not a member of the property department touches the item after it has been prepared, it should be cleaned before being used by the performer. • Set pieces, props and surfaces on which or with which performers are working should be cleaned before and after use. • Applicable food safety protocols for COVID-19 prevention must be followed when preparing food and beverage items for use on set. • Stunt department or other appropriate personnel should disinfect stunt mats between users, per manufacturer protocols. • Members of the property department must have clean hands to handle any costumes, accessories, props and other items. • Stunt body pads should be assigned for use by a single stunt performer or cleaned before being assigned to another stunt performer. A stunt performer may choose to bring his/her own stunt body pads for his/her own use on a production. In the Make-up and Hair Departments: • Special attention shall be given to ensuring proper ventilation in hair and make-up workspaces. • Schedule time to perform applicable disinfecting protocols between performers. • Wash hands in accordance with CDC-recommended guidelines before and after working on each individual's hair or make-up. • When practical, professional tools such as brushes and applicators should be assigned to one performer and not used for anyone else. Disposable tools should be utilized whenever possible. After each use, non-disposable hairbrushes, xxxxx and make-up brushes should be cleaned with appropriate disinfecting solutions. All supplies for performers should be kept in individual cast bags. • A disposable or washable palette for each performer should be used to mix foundation, powders, lipstick, or other compounds.