Common use of Reporting Provisions Clause in Contracts

Reporting Provisions. A. By June 2, 2014, the district will provide OCR a copy of its policies and procedures that were reviewed and revised as necessary pursuant to section III.A of the agreement, for OCR’s review and approval. B. If there are any proposed revisions submitted under IV.A above, OCR will subsequently notify the district of its approval of the revised policies and procedures submitted pursuant to section III.A of the agreement. Upon receipt of OCR’s approval the district will have 30 days to provide OCR with documentation to substantiate that it has adopted the OCR-approved policies and procedures. C. By June 2, 2014, the district will provide OCR with a copy of the written notice and outline of the training referenced in section III.B, above, the date or dates for the training, and a list of the names of the attendees and their titles. D. By June 30, 2014, the district will provide OCR with a report reflecting the actions taken pursuant to section III.C.1, above. Specifically, the report will include (1) the names or identifying numbers of all students at Lincoln Elementary School and ▇▇▇▇▇▇ Elementary School whose parent and/or district staff requested that an evaluation of the student be conducted to determine whether the student had a disability that required special education or related aids and services; (2) the date on which the request was received; (3) who made the request; (4) the response to the request and the date of the response; (5) if the student was not referred for an evaluation, what information was considered in making this determination and whether the student’s parent received notice of procedural safeguards; (6) if the student was referred for an evaluation, the date on which the evaluation of each student commenced and the date on which the evaluation of the student was completed; and (7) the determination regarding whether the student was identified as needing special education or related aids and services. E. By June 30, 2014, the district will provide OCR with a report reflecting the actions taken pursuant to section III.C.2, above, for any students for whom a parent and/or district staff, during the 2012-2013 school year, requested an evaluation but there was no decision or response regarding the request to evaluate. The report will include a description of any compensatory services for any student found to be adversely affected by any undue delay in the district’s referral or evaluation practices. The district will not be required to take action regarding those identified students who no longer attend the district. F. By September 15, 2014, the district will provide OCR with a report reflecting the actions taken pursuant to section III.C.3 regarding the 2013-2014 school year. This report will include the same specific reporting requirements outlined at section IV.D, above. The district will not be required to take action regarding those identified students who no longer attend the district. G. By November 15, 2014, the district will provide OCR with a report reflecting the actions taken pursuant to section III.D. This report will include (1) the name or identifying number of each student whose IEP was reviewed;

Reporting Provisions. A. By June 2January 6, 20142017, the district will provide to OCR its proposed revisions to the notice of nondiscrimination pursuant to Section III.A.1 of this agreement, and the district’s grievance procedures pursuant to Section III.B.1 of this agreement. Within 30 days of receiving OCR’s request for revision(s) to the notice of nondiscrimination and/or the district’s grievance procedures, if any, the district will incorporate OCR’s revisions and submit revised copies for OCR’s final approval. B. Within 30 days of receiving OCR’s final approval of the revised notice of nondiscrimination and grievance procedures, the district will provide to OCR a report evidencing compliance with Sections III.A.2 and III.B.2 of this agreement. The report will, at a minimum, include a copy of the notification(s) to students, parents, and employees of the revised notice and procedures; a link to the location of the revised notice and procedures on the district’s website; a narrative description of where the summary of the revised notice and procedures were posted throughout the district’s schools; and a copy of any electronic and printed publications containing the revisions. C. By January 6, 2017, the district will notify OCR of the name, title, and qualifications of the individual(s) designated as its Title IX coordinator(s) pursuant to Section III.C.1 of this agreement. Within 30 days, OCR will notify the district of any areas of concern under Title IX presented by the individual(s) selected as the Title IX coordinator(s) (such as potential conflicts of interest) or with the responsibilities of the Title IX coordinator(s) as described by the district. The district will address any areas of concern presented and notify OCR of its action within 30 days. D. By January 20, 2017 the district will provide OCR a copy of its training program for the Title IX coordinator(s) pursuant to Section III.C.2 of the agreement. Within 30 days of receiving OCR’s request for revision(s) to the training program, if any, the district will incorporate OCR’s revisions and submit a revised copy for OCR’s final approval. E. Within 30 days of receiving OCR’s final approval of the training program described in Section III.C.2 of this agreement, the district will provide to OCR a report evidencing compliance with Sections III.C.3 of this agreement. The report will, at a minimum, contain the dates of the training and sign-in sheets of all attendees at the Title IX coordinator(s) training. F. Within 30 days of receiving OCR’s approval of the grievance procedures described in Section III.B of this agreement, or no later than February 6, 2017, the district will provide OCR a copy of its policies and procedures that were reviewed and revised as necessary training materials for XXXXXXX staff pursuant to section III.A Section III.D.1 of this agreement. Within 30 days of receiving OCR’s request for revision(s) to the agreementtraining program, if any, the district will incorporate OCR’s revisions and submit a revised copy for OCR’s review and final approval. B. If there are any proposed revisions submitted under IV.A above, OCR will subsequently notify the district G. Within 30 days of its receiving OCR’s final approval of the revised policies and procedures submitted pursuant to section III.A training program described in Section III.D.1 of the this agreement. Upon receipt of OCR’s approval , or no later than March 6, 2017, the district will have provide to OCR a report evidencing that the training is provided to the designated XXXXXXX employees pursuant to Section III.D.2 of this agreement. H. By March 22, 2017, the district will provide age-appropriate instruction to all XXXXXXXXXXX students pursuant to Section III.E of this agreement. I. Within 30 days of adopting the final notice of nondiscrimination and grievance procedures pursuant to Section III.A.2 and B.2 of this agreement, the district will provide OCR with documentation a copy of the draft letter pursuant to substantiate that it has adopted the Section III.F.1 of this agreement. Within 30 days of receiving OCR-approved policies and procedures. C. By June 2’s request for revisions, 2014if any, the district will provide OCR with a copy of the written notice and outline of the training referenced in section III.B, above, the date or dates revised letter for the training, and a list of the names of the attendees and their titlesOCR’s final approval. D. By June 30, 2014, J. Within 10 days of sending the district will provide OCR with a report reflecting the actions taken pursuant letter to section III.C.1, above. Specifically, the report will include (1) the names or identifying numbers of all students at Lincoln Elementary School and ▇▇▇▇▇▇ Elementary School whose parent and/or district staff requested that an evaluation of the student be conducted to determine whether the student had a disability that required special education or related aids and services; (2) the date on which the request was received; (3) who made the request; (4) the response to the request and the date of the response; (5) if the student was not referred for an evaluation, what information was considered in making this determination and whether the student’s parent received notice of procedural safeguards; (6) if the student was referred for an evaluation, the date on which the evaluation of each student commenced and the date on which the evaluation of the student was completed; and (7) the determination regarding whether the student was identified as needing special education or related aids and services. E. By June 30, 2014, the district will provide OCR with a report reflecting the actions taken parents pursuant to section III.C.2, above, for any students for whom a parent and/or district staff, during the 2012-2013 school year, requested an evaluation but there was no decision or response regarding the request to evaluate. The report will include a description of any compensatory services for any student found to be adversely affected by any undue delay in the district’s referral or evaluation practices. The district will not be required to take action regarding those identified students who no longer attend the district. F. By September 15, 2014, the district will provide OCR with a report reflecting the actions taken pursuant to section III.C.3 regarding the 2013-2014 school year. This report will include the same specific reporting requirements outlined at section IV.D, above. The district will not be required to take action regarding those identified students who no longer attend the district. G. By November 15, 2014, the district will provide OCR with a report reflecting the actions taken pursuant to section III.D. This report will include (1) the name or identifying number of each student whose IEP was reviewed;Section

Reporting Provisions. A. a. By June 2March 18, 2014, the district will provide OCR a copy of its policies and procedures that were reviewed and revised as necessary pursuant to section III.A of the agreement, for OCR’s review and approval. B. If there are any proposed revisions submitted under IV.A above, OCR will subsequently notify the district of its approval of the revised policies and procedures submitted pursuant to section III.A of the agreement. Upon receipt of OCR’s approval the district will have 30 days to provide OCR with documentation to substantiate that it has adopted the OCR-approved policies and procedures. C. By June 2, 2014, the district will provide OCR with a copy of the written notice and outline of the training referenced in section III.B, above, the date or dates for the training, and a list of the names of the attendees and their titles. D. By June 30, 20142019, the district will provide OCR with a report reflecting documenting the actions taken results of the review that it conducted pursuant to section III.C.1this agreement. The report will contain sufficient information to demonstrate that the district considered each of the factors described in this agreement when determining the length of the school day provided for students with disabilities who used specialized transportation as compared to students in general education classrooms. The report will identify the students from each school who require compensatory education and the amount of compensatory education for each student as calculated by the district. The district may provide copies of student IEPs or other information to OCR to document why some individual students may be receiving or have received appropriate instructional time that reflects a shorter school day than the general bell schedule for the school. b. By March 18, above. Specifically2019, the report district will include (1) submit to OCR for its review and approval the names or identifying numbers of all students at Lincoln Elementary School and ▇▇▇▇▇▇ Elementary School whose parent and/or district staff requested that an evaluation of the proposed compensatory education plan for each student be conducted to determine whether the student had a disability that required special education or related aids and services; (2) the date on which the request was received; (3) who made the request; (4) the response identified as requiring compensatory education. If OCR requires any revisions to the request proposed plans, the district will make the required revisions and resubmit the date proposed plans within 30 days of the response; (5) if the student was not referred for an evaluation, what information was considered in making this determination and whether the studentreceiving OCR’s parent received notice of procedural safeguards; (6) if revisions. The district and OCR will repeat this process until OCR approves the student was referred for an evaluationcompensatory education plans. c. By April 12, 2019, the date on which district will submit to OCR for its review and approval a proposed notice for the evaluation parent(s), guardian(s) or student(s). If OCR requires any revisions to the proposed notice, the district will make the required revisions and resubmit the proposed written notice within 30 days of each student commenced receiving OCR’s notice of revisions. The district and OCR will repeat this process until OCR approves the date on which the evaluation of the student was completed; and (7) the determination regarding whether the student was identified as needing special education or related aids and servicesnotice. E. By June 30d. Within 15 days of sending the notice(s) to the parent(s), 2014guardian(s) or student(s), the district will provide OCR with documentation demonstrating that it sent the notice(s) to the parent(s), guardian(s) or students. e. Within 180 days of sending the notice(s) described in this agreement, the district will provide a report reflecting to OCR documenting its implementation of the actions taken pursuant to section III.C.2, above, for any students for whom a parent and/or district staff, during the 2012-2013 school year, requested an evaluation but there was no decision or response regarding the request to evaluatecompensatory education plan(s). The report will include at a minimum the dates, times and locations that the compensatory education was provided to students, the name of the attending students, each student’s current school of enrollment, if any, a description of any compensatory services for any student found what instruction was provided to be adversely affected by any undue delay in each student, and the name(s) and qualifications of the service providers. The report will also contain a list of the parent(s), guardian(s) or student(s) who declined the district’s referral or evaluation practices. The district will not be required offer to take action regarding those identified students who no longer attend provide additional school class time to their student/the district. F. By September 15, 2014student, the district will provide OCR with a report reflecting parent(s), guardian(s), or students contact information, and the actions taken pursuant to section III.C.3 regarding reason(s) provided by the 2013-2014 parent(s), guardian(s) or students for not accepting the additional school year. This report will include the same specific reporting requirements outlined at section IV.Dclass time, above. The district will not be required to take action regarding those identified students who no longer attend the districtif any. G. By November 15, 2014, the district will provide OCR with a report reflecting the actions taken pursuant to section III.D. This report will include (1) the name or identifying number of each student whose IEP was reviewed;

Reporting Provisions. A. Report about On-Line Accessibility Policies and Procedures 1. By June 2November 28, 2014, the district will provide OCR a copy of its policies and procedures that were reviewed and revised as necessary pursuant to section III.A of the agreement, for OCR’s review and approval. B. If there are any proposed revisions submitted under IV.A above, OCR will subsequently notify the district of its approval of the revised policies and procedures submitted pursuant to section III.A of the agreement. Upon receipt of OCR’s approval the district will have 30 days to provide OCR with documentation to substantiate that it has adopted the OCR-approved policies and procedures. C. By June 2, 2014, the district college will provide OCR with a draft of the on- line accessibility policies and procedures required by section III.A.1. of this agreement. The draft will be accompanied by a detailed report about the method(s) the college used to develop the draft policies and procedures and a list of the individuals involved in developing the draft and their qualifications. 2. As promptly as possible, OCR will provide the college with comments about its draft on-line accessibility policies and procedures developed pursuant to section III.A.1. of this agreement. 3. Within 30 calendar days of the adoption of the policies and procedures required by section III.A.2. of this agreement, the college will provide OCR with a detailed report about its adoption and implementation of those policies and procedures. The report will include where the policies and procedures are published, the methods for implementing them, and the employees responsible for their implementation. B. Reports about Notice, Training, and Resources 1. Within 30 calendar days of disseminating the notice required by section III.B.1. of this agreement, the college will provide OCR with a detailed report that includes a copy of the written notice, a description of where and how the notice and outline of the training referenced in section III.B, above, the date or dates for the trainingwas disseminated, and a list of the names categories of individuals and groups to whom the attendees and their titlesnotice was disseminated. D. 2. By June October 30, 20142015, the district college will provide OCR with a detailed report reflecting about the actions taken training it conducted pursuant to section III.C.1, aboveIII.B.2. Specifically, the of this agreement. The report will include (1) information that demonstrates that the names or identifying numbers college has conducted the training, including the list of all students at Lincoln Elementary School and ▇▇▇▇▇▇ Elementary School whose parent and/or district staff requested that an evaluation training date(s), the qualifications of the student be conducted to determine whether the student had trainer(s), a disability that required special education or related aids list of training attendees and services; (2) the date on which the request was received; (3) who made the request; (4) the response to the request their position titles and the date departments, copies of the response; (5) if training agenda, and any handouts and visual aids used for the student was not referred for an evaluationtraining. 3. By April 27, what information was considered in making this determination and whether the student’s parent received notice of procedural safeguards; (6) if the student was referred for an evaluation2015, the date on which the evaluation of each student commenced and the date on which the evaluation of the student was completed; and (7) the determination regarding whether the student was identified as needing special education or related aids and services. E. By June 30, 2014, the district college will provide OCR with a detailed report reflecting about the actions taken pursuant method(s) used to deliver or disseminate the resources required by section III.C.2III.B.3. of this agreement, above, for any students for whom a parent and/or district staff, during the 2012-2013 school year, requested an evaluation but there was no decision or response regarding the request to evaluate. The report will include a description of any compensatory services for any student found the resources, and a list of the individuals or groups of individuals to be adversely affected by any undue delay in whom the district’s referral resources were delivered or evaluation practices. The district will not be required to take action regarding those identified students who no longer attend the districtdisseminated. F. 4. By September 15April 27, 20142015, the district college will provide OCR with a detailed report reflecting about the actions taken pursuant to webpage required by section III.C.3 regarding III.B.4. of this agreement, including the 2013-2014 school year. This report will include the same specific reporting requirements outlined at section IV.D, above. The district will not be required to take action regarding those identified students who no longer attend the districtwebsite location and contents. G. By November 15, 2014, the district will provide OCR with a report reflecting the actions taken pursuant to section III.D. This report will include (1) the name or identifying number of each student whose IEP was reviewed;

Reporting Provisions. A. By June 2September 30, 20142015, the district will provide OCR a copy of its draft revised policies and procedures that were reviewed and revised as necessary procedures, which it developed pursuant to section III.A sectionsIV.A.1 and IV.B.1 of the agreement, for OCR’s review and approval. B. If there are any proposed revisions submitted under IV.A above, OCR will subsequently notify the district . Within 60 days of its receiving OCR’s approval of the revised policies and procedures submitted pursuant to section III.A of the agreement. Upon receipt of OCR’s approval procedures, the district will have 30 days to provide OCR with documentation to substantiate that it has adopted the OCR-approved policies and procedures. C. B. By June 2September 30, 20142015, the district District will provide OCR with a copy report on its evaluation, pursuant to sections IV.A.2 and IV.A.3, above. The report will include: 1. A description of the written notice and outline sources of information that were considered in the evaluation of the training referenced in section III.B, above, staffing and resources allocated to support the date or dates district’s chosen language assistance program; 2. Caseload and instructional group size guidelines; 3. The names and qualifications of teachers at each school along with their projected daily schedules and number of EL students for the training, and a list each classroom period; 4. A summary of the names information obtained from current instructional staff regarding the adequacy of the attendees staffing and their titlesresources needed to implement the EL program. D. 5. A description of the district’s determination regarding whether the district currently provides adequate personnel and resources to ensure that EL students can participate meaningfully and equally in the district’s educational programs. C. By June September 30, 20142015, if the district has determined that adequate personnel and resources are not currently being provided to ensure that EL students can participate meaningfully and equally in the district’s educational programs, the district will provide OCR with a report reflecting the actions taken pursuant to section III.C.1IV.A.4 which describes the actions that the district will take to obtain the necessary resources and instructional materials identified by the evaluation. The district will continue to provide a report every six months until the district’s plan has been fully implemented and the district is in compliance with Title VI with regard to the issues resolved in this case. These semiannual reports will include a detailed description of the specific actions that were taken by the district to obtain the necessary staffing, above. Specificallyresources and instructional materials that were determined to be necessary to ensure that EL students can participate meaningfully and equally in the district’s educational program. D. September 30, 2015, the report district will include (1) the names or identifying numbers of all students at Lincoln Elementary School and ▇▇▇▇▇▇ Elementary School whose parent and/or district staff requested that an evaluation provide notice to LEP parents of the student be conducted district’s policies and procedures regarding parent communication pursuant to determine whether the student had a disability that required special education or related aids and services; (2) the date on which the request was received; (3) who made the request; (4) the response to the request and the date section IV.B.2 of the response; (5) if the student was not referred for an evaluationagreement, what information was considered in making this determination and whether the student’s parent received notice of procedural safeguards; (6) if the student was referred for an evaluation, the date on which the evaluation of each student commenced and the date on which the evaluation submit to OCR a copy of the student was completed; and (7) the determination regarding whether the student was identified as needing special education or related aids and servicesnotice provided to LEP parents. E. By June September 30, 20142015, the district will provide OCR with a report reflecting the actions taken pursuant to section III.C.2IV.B.3 that describes the process developed to ensure that all its interpreters and translators are competent to provide interpretation services and have been appropriately trained on the role of an interpreter and translator, abovethe ethics of interpreting and translating, for any students for whom a parent and/or district staff, during and the 2012-2013 school year, requested an evaluation but there was no decision or response regarding the request need to evaluate. The report will include a description of any compensatory services for any student found to be adversely affected by any undue delay in the district’s referral or evaluation practices. The district will not be required to take action regarding those identified students who no longer attend the districtmaintain confidentiality. F. By September 1530, 20142015, the district will provide OCR with a report reflecting the actions taken pursuant to section III.C.3 regarding IV.B.4 that describes the 2013-2014 school year. This report will include training provided to district administrators and staff involved in the same specific reporting requirements outlined at section IV.Dprovision of interpreter and translation services, above. The district will not be required to take action regarding those identified students who no longer attend including a copy of the districttraining materials, date of training, a copy of the attendance sheet, and the name and title of the trainer. G. By November 15September 30, 20142015, and every six months until the district’s plan has been fully implemented and the district is in compliance with Title VI with regard to the issues resolved in this case, the district will provide submit to OCR with documentation of its implementation of the policies and procedures in section IV.B.1 of the agreement. Documentation shall include copies of any published notices or notices sent to LEP parents regarding the availability of free language services, a report reflecting the actions taken pursuant to section III.D. This report will include (1) list of individuals who requested such services, what services were provided, and the name and qualification of the staff member who provided the interpretation or identifying number of each student whose IEP was reviewed;translation service.