Common use of Record of Activities Clause in Contracts

Record of Activities. undertaken with use of Grant (evidence in the form of annual reports, newsletters etc are sufficient) Record of Complaints Complaint recording should be in line with HSE Policy ‘Your Service, Your Say’ Governing Document (i.e. a Constitution or if agency is incorporated a Memorandum & Articles of Association). A Constitution outlines the following and Rules regarding same where applicable: - Names of Organisation - Aims - Members - Equal Opportunity (statement sufficient for most small agencies) - Committee & Officers - AGM & Other Meetings - Finances - Rules of Procedure - Conflict of Interest (statement) - Freedom from Abuse & Complaints in line with HSE’s ‘Your Service’ Your Say’ should be in place - Amendments to the Constitution - Dissolution Governance Self evaluation questionnaire Equal Opportunities Policy Complaints Policy Protection form Abuse Policy Record of Financial Matters and Proper Governance & Accounting Arrangements & Systems including: - Having a Bank /Credit Union/Post Office Account in the agency’s own name - Income & Expenditure Reports - Reporting to Governing Body (if applicable) - Payment of taxes & pensions (if applicable) - Xxxxx Cash - Payment by cheque or Electronic Fund Transfer (EFT) were possible - Receipting of cash & income collected - Submission of Annual Accounts - Audited Accounts are required, separately disclosing the HSE allocation and Expenditure. Comply with legislation regarding the following and have structures & systems in place regarding same: - Data Protection & Freedom of Information - Equality (statement in Constitution will suffice) Employment Practices (This is not relevant for small Organisation without paid employees). If paid staff or volunteers are engaged in relevant work then they must be Garda vetted. - Equal Opportunities policy

Record of Activities. undertaken with use of Grant (evidence in the form of annual reports, newsletters etc are sufficient) Record of Complaints – Complaint recording should be in line with HSE HSE’s Policy ‘Your Service, Your Say’ ’, which is adopted by the Agency pending development of the Agency’s own complaints policy. Governing Document (i.e. a Constitution or if agency is incorporated a Memorandum & Articles of Association). A Constitution outlines the following and Rules regarding same where applicable: - Names of Organisation - Aims - Members - Equal Opportunity (statement sufficient for most small agencies) - Committee & Officers - AGM & Other Meetings - Finances - Rules of Procedure - Conflict of Interest (statement) - Freedom from Abuse & Complaints in line with HSE’s ‘Your Service’ Your Say’ should be in place - place. Amendments to the Constitution - Dissolution Governance Self evaluation questionnaire Equal Opportunities Policy Complaints Policy Protection form Abuse Policy Record of Financial Matters and Proper Governance & Accounting Arrangements & Systems including: - Having a Bank /Credit Union/Post Office Account in the agency’s own name - Income & Expenditure Reports - Reporting to Governing Body (if applicable) - Payment of taxes & pensions (if applicable) - Xxxxx Cash - Payment by cheque or Electronic Fund Transfer (EFT) were possible - Receipting of cash & income collected - Submission of Annual Accounts - Audited Accounts are required, separately disclosing the HSE allocation and Expenditure. Comply with legislation regarding the following and have structures & systems in place regarding same: - Data Protection & Freedom of Information - Equality (statement in Constitution will suffice) Employment Practices (This is not relevant for small Organisation without paid employees). If paid staff or volunteers are engaged in involved then Garda Vetting is relevant work then they must be Garda vetted. - Equal Opportunities policy Policy / Procedures on the following: Safeguarding of Children & Vulnerable Persons and Protection from Abuse Policy – Garda Vetting applicable in these instances. Complaints Policy in line with the HSE’s ‘Your Service, Your Say’ Policy, which is adopted by the Agency pending development of the Agency’s own complaints policy. Equal Opportunities Policy Guideline Supplemental Service Agreement Organisation requirements Page 4 Minimum Requirements where Grant Amount is greater than €150,000 and up to €250,000.

Record of Activities. undertaken with use of Grant (evidence in the form of annual reports, newsletters etc are sufficient) Record of Complaints – Complaint recording should be in line with HSE Policy ‘Your Service, Your Say’ Governing Document (i.e. a Constitution or if agency is incorporated a Memorandum & Articles of Association). A Constitution outlines the following and Rules regarding same where applicable: - applicable:- Names of Organisation - Aims - Members - Organisation- Aims- Members- Equal Opportunity (statement sufficient for most small agencies) - agencies)- Committee & Officers - Officers- AGM & Other Meetings - Finances - Meetings- Finances- Rules of Procedure - Procedure- Conflict of Interest (statement) - statement)- Freedom from Abuse & Complaints in line with HSE’s ‘Your Service’ Your Say’ should be in place - place.- Amendments to the Constitution - Constitution- Dissolution Governance Self evaluation questionnaire Equal Opportunities Policy Complaints Policy Protection form Abuse Policy Record of Financial Matters and Proper Governance & Accounting Arrangements & Systems including: - including:- Having a Bank /Credit Union/Post Office Account in the agency’s own name - name- Income & Expenditure Reports - Reports- Reporting to Governing Body (if applicable) - applicable)- Payment of taxes & pensions (if applicable) - applicable)- Xxxxx Cash - Cash- Payment by cheque or Electronic Fund Transfer (EFT) were possible - possible- Receipting of cash & income collected - Submission of Annual Accounts - (*Of Note* when the total funding of an agency is over €150,000 Audited Accounts are requiredmust be received by the HSE, separately disclosing identifying the HSE allocation and Expenditure). Comply with legislation regarding the following and have structures & systems in place regarding same: - same:- Data Protection & Freedom of Information - Information- Equality (statement in Constitution will suffice) Employment Practices (This is not relevant for small Organisation without paid employees). If paid staff or volunteers are engaged in relevant work then they must be Garda vetted. - Equal Opportunities policypolicy Policy / Procedures on the following: Safeguarding of Children & Adults at Risk of Abuse (relevant where the delivery of the aims & objectives of an agency means staff come into contact with children or adults at risk of abuse due to age, disability etc. or where volunteers or Organisation personnel are involved with children or adults at risk of abuse) – Garda Vetting applicable in these instances. If your organisation works with Children the following are requirements for 2019 Compliance with Children First Act 2015 and Children First National Guidance for the Protection and Welfare of Children 2017. Complete ‘Implementation and Compliance Self-assessment Checklist for HSE funded Agencies’ available at: xxxxx://xxx.xxx.xx/eng/services/list/2/primarycare/childrenfirst/resources/checklist.doc Protection from Abuse Policy (relevant where the delivery of the aims & objectives of an agency means staff come into contact with children or adults at risk of abuse due to age, disability etc. or where volunteers or Organisation personnel are involved with children or adults at risk of abuse). Complaints Policy in line with the HSE’s ‘Your Service, Your Say’ Policy. Equal Opportunities Policy Guideline Grant Aid Agreement Organisation requirements Page 4 Minimum Requirements where Grant Amount is greater than €150,000 and up to €250,000.

Record of Activities. undertaken with use of Grant (evidence in the form of annual reports, newsletters etc are sufficient) Record of Complaints Complaint recording should be in line with HSE Policy ‘Your Service, Your Say’ Governing Document (i.e. a Constitution or if agency is incorporated a Memorandum & Articles of Association). A Constitution outlines the following and Rules regarding same where applicable: - Names of Organisation - Aims - Members - Equal Opportunity (statement sufficient for most small agencies) - Committee & Officers - AGM & Other Meetings - Finances - Rules of Procedure - Conflict of Interest (statement) - Freedom from Abuse & Complaints in line with HSE’s ‘Your Service’ Your Say’ should be in place - Amendments to the Constitution - Dissolution Governance Self evaluation questionnaire - Equal Opportunities Policy - Complaints Policy - Protection form Abuse Policy Record of Financial Matters and Proper Governance & Accounting Arrangements & Systems including: - Having a Bank /Credit Union/Post Office Account in the agencyAgency’s own name - Income & Expenditure Reports - Reporting to Governing Body (if applicable) - Payment of taxes & pensions (if applicable) - Xxxxx Cash - Payment by cheque or Electronic Fund Transfer (EFT) were where possible - Receipting of cash & income collected - Submission of Annual Accounts - Audited Accounts are required, separately disclosing the HSE allocation and Expenditure. Comply with legislation regarding the following and have structures & systems in place regarding same: - Data Protection & Freedom of Information - Equality (statement in Constitution will suffice) Employment Practices (This is not relevant for small Organisation without paid employees). If paid staff or volunteers are engaged in relevant work then they must be Garda vetted. - Equal Opportunities policy

Record of Activities. undertaken with use of Grant (evidence in the form of annual reports, newsletters etc are sufficient) Record of Complaints – - Complaint recording should be in line with HSE HSE’s Policy ‘Your Service, Your Say’ ’, which is adopted by the Agency pending development of the Agency’s own complaints policy. Governing Document (i.e. a Constitution or if agency is incorporated a Memorandum & Articles of Association). A Constitution outlines the following and Rules regarding same where applicable: - applicable:- Names of Organisation - Aims - Members - Organisation- Aims- Members- Equal Opportunity (statement sufficient for most small agencies) - agencies)- Committee & Officers - Officers- AGM & Other Meetings - Finances - Meetings- Finances- Rules of Procedure - Procedure- Conflict of Interest (statement) - statement)- Freedom from Abuse & Complaints in line with HSE’s ‘Your Service’ Your Say’ should be in place - place.- Amendments to the Constitution - Constitution- Dissolution Governance Self Self-evaluation questionnaire Equal Opportunities Policy Complaints Policy Protection form Abuse Policy Record of Financial Matters and Proper Governance & Accounting Arrangements & Systems including: - including:- Having a Bank /Credit Union/Post Office Account in the agency’s own name - name- Income & Expenditure Reports - Reports- Reporting to Governing Body (if applicable) - applicable)- Payment of taxes & pensions (if applicable) - applicable)- Xxxxx Cash - Cash- Payment by cheque or Electronic Fund Transfer (EFT) were possible - possible- Receipting of cash & income collected - collected- Submission of Annual Accounts - Audited Accounts are required, separately disclosing the HSE allocation and Expenditure. Comply with legislation regarding the following and have structures & systems in place regarding same: - same:- Data Protection & Freedom of Information - Information- Equality (statement in Constitution will suffice) suffice)- Employment Practices (This is not relevant for small Organisation without paid employees). If paid staff or volunteers are engaged involved then Garda Vetting is relevant.- Equal Opportunities policy Policy / Procedures on the following: - Safeguarding of Children & Vulnerable Persons and Protection from Abuse Policy – Garda Vetting applicable in relevant work then they must be Garda vettedthese instances. - Complaints Policy in line with the HSE’s ‘Your Service, Your Say’ Policy, which is adopted by the Agency pending development of the Agency’s own complaints policy.- Equal Opportunities policyPolicy Guideline Supplemental Service Agreement Organisation requirements Page 4 Minimum Requirements where Grant Amount is greater than €150,000 and up to €250,000.

Record of Activities. undertaken with use of Grant (evidence in the form of annual reports, newsletters etc are sufficient) Record of Complaints – - Complaint recording should be in line with HSE HSE’s Policy ‘Your Service, Your Say’ ’, which is adopted by the Agency pending development of the Agency’s own complaints policy. Governing Document (i.e. a Constitution or if agency is incorporated a Memorandum & Articles of Association). A Constitution outlines the following and Rules regarding same where applicable: - applicable:- Names of Organisation - Aims - Members - Organisation- Aims- Members- Equal Opportunity (statement sufficient for most small agencies) - agencies)- Committee & Officers - Officers- AGM & Other Meetings - Finances - Meetings- Finances- Rules of Procedure - Procedure- Conflict of Interest (statement) - statement)- Freedom from Abuse & Complaints in line with HSE’s ‘Your Service’ Your Say’ should be in place - place.- Amendments to the Constitution - Constitution- Dissolution Governance Self evaluation questionnaire Equal Opportunities Policy Complaints Policy Protection form Abuse Policy Record of Financial Matters and Proper Governance & Accounting Arrangements & Systems including: - including:- Having a Bank /Credit Union/Post Office Account in the agency’s own name - name- Income & Expenditure Reports - Reports- Reporting to Governing Body (if applicable) - applicable)- Payment of taxes & pensions (if applicable) - applicable)- Xxxxx Cash - Cash- Payment by cheque or Electronic Fund Transfer (EFT) were possible - possible- Receipting of cash & income collected - collected- Submission of Annual Accounts - Audited Accounts are required, separately disclosing the HSE allocation and Expenditure. Comply with legislation regarding the following and have structures & systems in place regarding same: - same:- Data Protection & Freedom of Information - Information- Equality (statement in Constitution will suffice) suffice)- Employment Practices (This is not relevant for small Organisation without paid employees). If paid staff or volunteers are engaged involved then Garda Vetting is relevant .- Equal Opportunities policy Policy / Procedures on the following: - Safeguarding of Children & Vulnerable Persons and Protection from Abuse Policy – Garda Vetting applicable in relevant work then they must be Garda vettedthese instances. - Complaints Policy in line with the HSE’s ‘Your Service, Your Say’ Policy, which is adopted by the Agency pending development of the Agency’s own complaints policy.- Equal Opportunities policyPolicy Guideline Supplemental Service Agreement Organisation requirements Page 4 Minimum Requirements where Grant Amount is greater than €150,000 and up to €250,000.

Record of Activities. undertaken with use of Grant (evidence in the form of annual reports, newsletters etc are sufficient) Record of Complaints Complaint recording should be in line with HSE HSE’s Policy ‘Your Service, Your Say’ ’, which is adopted by the Agency pending development of the Agency’s own complaints policy. Governing Document (i.e. a Constitution or if agency is incorporated a Memorandum & Articles of Association). A Constitution outlines the following and Rules regarding same where applicable: - Names of Organisation - Aims - Members - Equal Opportunity (statement sufficient for most small agencies) - Committee & Officers - AGM & Other Meetings - Finances - Rules of Procedure - Conflict of Interest (statement) - Freedom from Abuse & Complaints in line with HSEAgency’s ‘Your Service’ Your Say’ should be in place - Amendments to the Constitution - Dissolution Governance Self Self-evaluation questionnaire Equal Opportunities Policy Complaints Policy Protection form Abuse Policy Record of Financial Matters and Proper Governance & Accounting Arrangements & Systems including: - Having a Bank /Credit Union/Post Office Account in the agency’s own name - Income & Expenditure Reports - Reporting to Governing Body (if applicable) - Payment of taxes & pensions (if applicable) - Xxxxx Cash - Payment by cheque or Electronic Fund Transfer (EFT) were possible - Receipting of cash & income collected - Submission of Annual Accounts - Audited Accounts are required, separately disclosing the HSE allocation and Expenditure. required Comply with legislation regarding the following and have structures & systems in place regarding same: - Data Protection & Freedom of Information - Equality (statement in Constitution will suffice) - Employment Practices (This is not relevant for small Organisation without paid employees). If paid staff or volunteers are engaged in relevant work involved then they must be Garda vettedVetting is relevant. - Equal Opportunities policy Policy / Procedures on the following: - Safeguarding of Children & Vulnerable Persons and Protection from Abuse Policy – Garda Vetting applicable in these instances. - Complaints Policy in line with the Agency’s ‘Your Service, Your Say’ Policy, which is adopted by the Agency pending development of the Agency’s own complaints policy. - Equal Opportunities Policy

Record of Activities. undertaken with use of Grant (evidence in the form of annual reports, newsletters etc are sufficient) Record of Complaints Complaint recording should be in line with HSE Policy ‘Your Service, Your Say’ Governing Document (i.e. a Constitution or if agency is incorporated a Memorandum & Articles of Association). A Constitution outlines the following and Rules regarding same where applicable: - Names of Organisation - Aims - Members - Equal Opportunity (statement sufficient for most small agencies) - Committee & Officers - AGM & Other Meetings - Finances - Rules of Procedure - Conflict of Interest (statement) - Freedom from Abuse & Complaints in line with HSE’s ‘Your Service’ Your Say’ should be in place - Amendments to the Constitution - Dissolution Governance Self evaluation questionnaire - Equal Opportunities Policy - Complaints Policy - Protection form Abuse Policy Record of Financial Matters and Proper Governance & Accounting Arrangements & Systems including: - Having a Bank /Credit Union/Post Office Account in the agency’s own name - Income & Expenditure Reports - Reporting to Governing Body (if applicable) - Payment of taxes & pensions (if applicable) - Xxxxx Cash - Payment by cheque or Electronic Fund Transfer (EFT) were where possible - Receipting of cash & income collected - Submission of Annual Accounts - Audited Accounts are required, separately disclosing the HSE allocation and Expenditure. Comply with legislation regarding the following and have structures & systems in place regarding same: - Data Protection & Freedom of Information - Equality (statement in Constitution will suffice) Employment Practices (This is not relevant for small Organisation without paid employees). If paid staff or volunteers are engaged in relevant work then they must be Garda vetted. - Equal Opportunities policy

Record of Activities. undertaken with use of Grant (evidence in the form of annual reports, newsletters etc are sufficient) Record of Complaints – Complaint recording should be in line with HSE Policy ‘Your Service, Your Say’ Governing Document (i.e. a Constitution or if agency is incorporated a Memorandum & Articles of Association). A Constitution outlines the following and Rules regarding same where applicable: - applicable:- Names of Organisation - Aims - Members - Organisation- Aims- Members- Equal Opportunity (statement sufficient for most small agencies) - agencies)- Committee & Officers - Officers- AGM & Other Meetings - Finances - Meetings- Finances- Rules of Procedure - Procedure- Conflict of Interest (statement) - statement)- Freedom from Abuse & Complaints in line with HSE’s ‘Your Service’ Your Say’ should be in place - place.- Amendments to the Constitution - Constitution- Dissolution Governance Self evaluation questionnaire Equal Opportunities Policy Complaints Policy Protection form Abuse Policy Record of Financial Matters and Proper Governance & Accounting Arrangements & Systems including: - including:- Having a Bank /Credit Union/Post Office Account in the agency’s own name - name- Income & Expenditure Reports - Reports- Reporting to Governing Body (if applicable) - applicable)- Payment of taxes & pensions (if applicable) - applicable)- Xxxxx Cash - Cash- Payment by cheque or Electronic Fund Transfer (EFT) were possible - possible- Receipting of cash & income collected - Submission of Annual Accounts - (*Of Note* when the total funding of an agency is over €150,000 Audited Accounts are requiredmust be received by the HSE, separately disclosing identifying the HSE allocation and Expenditure). Comply with legislation regarding the following and have structures & systems in place regarding same: - same:- Data Protection & Freedom of Information - Information- Equality (statement in Constitution will suffice) Employment Practices (This is not relevant for small Organisation without paid employees). If paid staff or volunteers are engaged in relevant work then they must be Garda vetted. - Equal Opportunities policypolicy Policy / Procedures on the following: Safeguarding of Children & Adults at Risk of Abuse (relevant where the delivery of the aims & objectives of an agency means staff come into contact with children or adults at risk of abuse due to age, disability etc. or where volunteers or Organisation personnel are involved with children or adults at risk of abuse) – Garda Vetting applicable in these instances. If your organisation works with Children the following are requirements for 2019 Compliance with Children First Xxx 0000 and Children First National Guidance for the Protection and Welfare of Children 2017. Complete ‘Implementation and Compliance Self-assessment Checklist for HSE funded Agencies’ available at: xxxxx://xxx.xxx.xx/eng/services/list/2/primarycare/childrenfirst/resources/checklist.doc Protection from Abuse Policy (relevant where the delivery of the aims & objectives of an agency means staff come into contact with children or adults at risk of abuse due to age, disability etc. or where volunteers or Organisation personnel are involved with children or adults at risk of abuse). Complaints Policy in line with the HSE’s ‘Your Service, Your Say’ Policy. Equal Opportunities Policy Guideline Grant Aid Agreement Organisation requirements Page 4 Minimum Requirements where Grant Amount is greater than €150,000 and up to €250,000.

Record of Activities. undertaken with use of Grant (evidence in the form of annual reports, newsletters etc are sufficient) Record of Complaints Complaint recording should be in line with HSE HSE’s Policy ‘Your Service, Your Say’ ’, which is adopted by the Agency pending development of the Agency’s own complaints policy. Governing Document (i.e. a Constitution or if agency is incorporated a Memorandum & Articles of Association). A Constitution outlines the following and Rules regarding same where applicable: - Names of Organisation - Aims - Members - Equal Opportunity (statement sufficient for most small agencies) - Committee & Officers - AGM & Other Meetings - Finances - Rules of Procedure - Conflict of Interest (statement) - Freedom from Abuse & Complaints in line with HSEAgency’s ‘Your Service’ Your Say’ should be in place - Amendments to the Constitution - Dissolution Governance Self evaluation questionnaire Equal Opportunities Policy Complaints Policy Protection form Abuse Policy Record of Financial Matters and Proper Governance & Accounting Arrangements & Systems including: - Having a Bank /Credit Union/Post Office Account in the agency’s own name - Income & Expenditure Reports - Reporting to Governing Body (if applicable) - Payment of taxes & pensions (if applicable) - Xxxxx Cash - Payment by cheque or Electronic Fund Transfer (EFT) were possible - Receipting of cash & income collected - Submission of Annual Accounts - Audited Accounts are required, separately disclosing the HSE allocation and Expenditure. required Comply with legislation regarding the following and have structures & systems in place regarding same: - Data Protection & Freedom of Information - Equality (statement in Constitution will suffice) - Employment Practices (This is not relevant for small Organisation without paid employees). If paid staff or volunteers are engaged in relevant work involved then they must be Garda vettedVetting is relevant. - Equal Opportunities policy Policy / Procedures on the following: - Safeguarding of Children & Vulnerable Persons and Protection from Abuse Policy – Garda Vetting applicable in these instances. - Complaints Policy in line with the Agency’s ‘Your Service, Your Say’ Policy, which is adopted by the Agency pending development of the Agency’s own complaints policy. - Equal Opportunities Policy Appendix 5: Insurance Policy

Record of Activities. undertaken with use of Grant (evidence in the form of annual reports, newsletters etc are sufficient) Record of Complaints – Complaint recording should be in line with HSE Policy ‘Your Service, Your Say’ Governing Document (i.e. a Constitution or if agency is incorporated a Memorandum & Articles of Association). A Constitution outlines the following and Rules regarding same where applicable: - Names of Organisation - Aims - Members - Equal Opportunity (statement sufficient for most small agencies) - Committee & Officers - AGM & Other Meetings - Finances - Rules of Procedure - Conflict of Interest (statement) - Freedom from Abuse & Complaints in line with HSE’s ‘Your Service’ Your Say’ should be in place place. - Amendments to the Constitution - Dissolution Governance Self evaluation questionnaire - Equal Opportunities Policy - Complaints Policy - Protection form Abuse Policy Record of Financial Matters and Proper Governance & Accounting Arrangements & Systems including: - Having a Bank /Credit Union/Post Office Account in the agencyAgency’s own name - Income & Expenditure Reports - Reporting to Governing Body (if applicable) - Payment of taxes & pensions (if applicable) - Xxxxx Cash - Payment by cheque or Electronic Fund Transfer (EFT) were where possible - Receipting of cash & income collected - Submission of Annual Accounts - (*Of Note* when the total funding of an agency is over €150,000 Audited Accounts are requiredmust be received by the HSE, separately disclosing identifying the HSE allocation and Expenditure). Comply with legislation regarding the following and have structures & systems in place regarding same: - Data Protection & Freedom of Information - Equality (statement in Constitution will suffice) Employment Practices (This is not relevant for small Organisation without paid employees). If paid staff or volunteers are engaged in relevant work then they must be Garda vetted. - Equal Opportunities policypolicy Policy / Procedures on the following: Safeguarding of Children & Adults at Risk of Abuse (relevant where the delivery of the aims & objectives of an agency means staff come into contact with children or adults at risk of abuse due to age, disability etc. or where volunteers or Organisation personnel are involved with children or adults at risk of abuse) – Garda Vetting applicable in these instances. If your Organisation regularly and necessarily has access to or contact with Children the following are requirements for 2023. Compliance with Children First Xxx 0000 and Children First National Guidance for the Protection and Welfare of Children 2017. Complete ‘Implementation and Compliance Self-assessment Checklist for HSE funded Agencies’ available at: xxxxx://xxx.xxx.xx/eng/services/list/2/primarycare/childrenfirst/resources/checklist.doc Protection from Abuse Policy (relevant where the delivery of the aims & objectives of an agency means staff come into contact with children or adults at risk of abuse due to age, disability etc. or where volunteers or Organisation personnel are involved with children or adults at risk of abuse). Complaints Policy in line with the HSE’s ‘Your Service, Your Say’ Policy. Equal Opportunities Policy Guideline Grant Aid Agreement Organisation requirements Page 4 Minimum Requirements where Grant Amount is greater than €150,000 and up to €250,000.

Record of Activities. undertaken with use of Grant (evidence in the form of annual reports, newsletters etc are sufficient) Record of Complaints – Complaint recording should be in line with HSE Policy ‘Your Service, Your Say’ Governing Document (i.e. a Constitution or if agency is incorporated a Memorandum & Articles of Association). A Constitution outlines the following and Rules regarding same where applicable: - Names of Organisation - Aims - Members - Equal Opportunity (statement sufficient for most small agencies) - Committee & Officers - AGM & Other Meetings - Finances - Rules of Procedure - Conflict of Interest (statement) - Freedom from Abuse & Complaints in line with HSE’s ‘Your Service’ Your Say’ should be in place place. - Amendments to the Constitution - Dissolution Governance Self evaluation questionnaire - Equal Opportunities Policy - Complaints Policy - Protection form Abuse Policy Record of Financial Matters and Proper Governance & Accounting Arrangements & Systems including: - Having a Bank /Credit Union/Post Office Account in the agency’s own name - Income & Expenditure Reports - Reporting to Governing Body (if applicable) - Payment of taxes & pensions (if applicable) - Xxxxx Cash - Payment by cheque or Electronic Fund Transfer (EFT) were where possible - Receipting of cash & income collected - Submission of Annual Accounts - (*Of Note* when the total funding of an agency is over €150,000 Audited Accounts are requiredmust be received by the HSE, separately disclosing identifying the HSE allocation and Expenditure). Comply with legislation regarding the following and have structures & systems in place regarding same: - Data Protection & Freedom of Information - Equality (statement in Constitution will suffice) Employment Practices (This is not relevant for small Organisation without paid employees). If paid staff or volunteers are engaged in relevant work then they must be Garda vetted. - Equal Opportunities policypolicy Policy / Procedures on the following: Safeguarding of Children & Adults at Risk of Abuse (relevant where the delivery of the aims & objectives of an agency means staff come into contact with children or adults at risk of abuse due to age, disability etc. or where volunteers or Organisation personnel are involved with children or adults at risk of abuse) – Garda Vetting applicable in these instances. If your organisation regularly and necessarily has access to or contact with Children the following are requirements for 2023. Compliance with Children First Act 2015 and Children First National Guidance for the Protection and Welfare of Children 2017. Complete ‘Implementation and Compliance Self-assessment Checklist for HSE funded Agencies’ available at: xxxxx://xxx.xxx.xx/eng/services/list/2/primarycare/childrenfirst/resources/checklist.doc Protection from Abuse Policy (relevant where the delivery of the aims & objectives of an agency means staff come into contact with children or adults at risk of abuse due to age, disability etc. or where volunteers or Organisation personnel are involved with children or adults at risk of abuse). Complaints Policy in line with the HSE’s ‘Your Service, Your Say’ Policy. Equal Opportunities Policy Guideline Grant Aid Agreement Organisation requirements Page 4 Minimum Requirements where Grant Amount is greater than €150,000 and up to €250,000.

Record of Activities. undertaken with use of Grant (evidence in the form of annual reports, newsletters etc are sufficient) Record of Complaints Complaint recording should be in line with HSE HSE’s Policy ‘Your Service, Your Say’ ’, which is adopted by the Agency pending development of the Agency’s own complaints policy. Governing Document (i.e. a Constitution or if agency is incorporated a Memorandum & Articles of Association). A Constitution outlines the following and Rules regarding same where applicable: - Names of Organisation - Aims - Members - Equal Opportunity (statement sufficient for most small agencies) - Committee & Officers - AGM & Other Meetings - Finances - Rules of Procedure - Conflict of Interest (statement) - Freedom from Abuse & Complaints in line with HSEAgency’s ‘Your Service’ Your Say’ should be in place - Amendments to the Constitution - Dissolution Governance Self evaluation questionnaire Equal Opportunities Policy Complaints Policy Protection form Abuse Policy Record of Financial Matters and Proper Governance & Accounting Arrangements & Systems including: - Having a Bank /Credit Union/Post Office Account in the agency’s own name - Income & Expenditure Reports - Reporting to Governing Body (if applicable) - Payment of taxes & pensions (if applicable) - Xxxxx Cash - Payment by cheque or Electronic Fund Transfer (EFT) were possible - Receipting of cash & income collected - Submission of Annual Accounts - Audited Accounts are required, separately disclosing the HSE allocation and Expenditure. required Comply with legislation regarding the following and have structures & systems in place regarding same: - Data Protection & Freedom of Information - Equality (statement in Constitution will suffice) Employment Practices (This is not relevant for small Organisation without paid employees). If paid staff or volunteers are engaged in relevant work involved then they must be Garda vettedVetting is relevant. - Equal Opportunities policy Policy / Procedures on the following: Safeguarding of Children & Vulnerable Persons and Protection from Abuse Policy – Garda Vetting applicable in these instances. Complaints Policy in line with the Agency’s ‘Your Service, Your Say’ Policy, which is adopted by the Agency pending development of the Agency’s own complaints policy. Equal Opportunities Policy