PROGRAM COMPLIANCE REVIEWS Clause Samples

PROGRAM COMPLIANCE REVIEWS. A. The LESO conducts a Program Compliance Review (PCR) for each State that is enrolled in the LESO Program every two (2) years. The LESO reserves the right to require an annual PCR, or similar inspection on a more frequent basis for any State. The LESO PCRs are performed in order to ensure that State Coordinators, SPOCs and all LEAs within a State are compliant with the terms and conditions of the LESO Program as required by 10 USC § 2576a, DLA Instructions and Manuals, and the DLA MOA signed by the State. If a State and/or ▇▇▇ fails a PCR, the LESO will immediately suspend their operations and will subsequently issue corrective actions (with suspense dates) to the State Coordinator, which will identify what is needed to rectify the identified deficiencies within the State and/or LEA. If a State and/or ▇▇▇ fails to correct identified deficiencies by the given suspense dates, the LESO will move to terminate the LESO Program operations within the State and/or LEA. B. The State shall: Support the LESO PCR process by: Contacting LEAs selected for the PCR review via phone and/or email to ensure they are aware of the PCR schedule and prepared for review. Receiving inventory selection from the LESO. The ▇▇▇ ▇▇▇▇ shall gather the selected items in a centralized location to ensure that the LESO can efficiently inventory the items. Providing additional assistance to the LESO as required, prior to and during the course of the PCR. Conduct internal Program Compliance Reviews of LEAs participating in the LESO Program in order to ensure accountability, program compliance and validate annual inventory submissions are accurate. The State Coordinator must ensure an internal PCR of at least 5% of LEAs that have a property book from the LESO Program within his / her State is completed annually. This may result in a random review of all or selected property at the LEA. The internal PCR will include, at minimum: (1) A review of each selected LEAs LESO Program files. (2) A review of the signed State Plan of Operation (SPO). (3) A review of the LEA application and screener’s letter. (4) A physical inventory of the LESO Program property at each selected LEA. (5) A specific review of each selected LEAs files for the following: DD Form 1348-1A for each item currently on inventory, small arms documentation, transfer documents, turn-in documents, inventory adjustment documents, exception to policy letters (if any), approved cannibalization requests (if any), and other pertinent docum...