Personnel Data Clause Samples
The Personnel Data clause governs the collection, use, and protection of information related to employees or staff involved in the agreement. It typically outlines what types of personal data may be collected, how that data will be processed, and the responsibilities of each party to ensure compliance with privacy laws and data security standards. For example, it may require that employee names, contact details, or work history are handled confidentially and only used for purposes directly related to the contract. This clause is essential for safeguarding sensitive personnel information and ensuring both parties adhere to legal and ethical standards regarding data privacy.
Personnel Data. The School shall maintain accurate and complete personnel and payroll information and shall provide such information to the Commission, in the format and timeframe prescribed by the Commission, as required for the Legislature or any State agency including but not limited to the Department of Budget & Finance, Employees' Retirement System, and the Hawaii Employer-Union Health Benefits Trust Fund. The School shall ensure each employee receiving State benefits qualifies for such benefits.
Personnel Data. The Contractor shall-
Personnel Data. (1) The Contractor shall—
(i) Use the SPOT web-based system, or its successor, to account for all SOFA-covered contractor personnel performing in Japan under the contract;
(ii) Register for a SPOT account at ▇▇▇▇▇://▇▇▇▇.▇▇▇▇.▇▇▇ for unclassified contracts and at ▇▇▇▇▇://▇▇▇▇.▇▇▇▇.▇▇▇.▇▇▇▇.▇▇▇ for classified contracts using one of the following log-in methods, after which the SPOT Customer Support Team will contact the Contractor to validate user needs:
(A) A Common Access Card (CAC) or a SPOT-approved digital certificate.
(B) A Government-sponsored SPOT user ID and password. This type of log-in method is only allowed for those individuals who are not authorized to obtain a CAC or an external digital certificate, and requires SPOT Program Management Office approval;
(iii) Comply with the SPOT Business Rules located at ▇▇▇▇▇://▇▇▇.▇▇▇.▇▇▇.▇▇▇/log/PS/spot.html;
(iv) Enter into the SPOT the required information on contractor personnel, accompanying dependents and equipment prior to departure and continue to use the SPOT to maintain accurate, up-to-date information throughout performance in Japan for all applicable contractor personnel. Changes to status of individual contractor personnel relating to their in-theater arrival date and their duty location, including closing out the deployment with their proper status (e.g., mission complete, killed, wounded) shall be annotated within the SPOT database in accordance with the timelines established in the SPOT Business Rules at ▇▇▇▇://▇▇▇.▇▇▇.▇▇▇.▇▇▇/log/PS/ctr_mgt_accountability.html; and
(v) Ensure the in-theater arrival date, closeout dates, and changes of the status of individual contractor personnel relating to their in-theater arrival date and their duty location, to include closing out the performance in the operational area with their proper status, are updated in the system in accordance with the processes and timelines established in the SPOT business rules.
(2) SPOT non-compliance and deficiencies will be relevant to past performance evaluations for future contract opportunities, in accordance with Federal Acquisition Regulation subpart 42.15.
Personnel Data. Not later than October 15th, the District will furnish the Association with the placement of personnel on the salary schedule as of October 1st.
Personnel Data. The Contractor shall—
(1) Use the SPOT web-based system, or its successor, to account for—
(i) Data for all CAAF supporting the U.S. Armed Forces deployed outside the United States.
(ii) All contractor personnel who are United States citizens and third-country nationals, when the personnel will be performing in the USAFRICOM area of responsibility regardless of the length of performance or contract value; and
(iii) All private security contractor personnel and their equipment, and all other contractor personnel authorized to carry weapons, when the personnel are performing in the USAFRICOM area of responsibility regardless of the length of performance or contract value.
(2) Enter the required information about their Contractor personnel and their equipment prior to deployment and shall continue to use the SPOT web-based system at ▇▇▇▇▇://▇▇▇▇.▇▇▇▇.▇▇▇ to maintain accurate, up-to-date information throughout the deployment for all Contractor personnel. Changes to status of individual Contractor personnel relating to their in-theater arrival date and their duty location, including closing out the deployment with their proper status (e.g., mission complete, killed, wounded) shall be annotated within the SPOT database in accordance with the timelines established in the SPOT Business Rules at ▇▇▇▇://▇▇▇.▇▇▇.▇▇▇.▇▇▇/log/PS/ctr_mgt_accountability.html.
(3) The Contractor shall submit to the Contracting Officer for SPOT reporting, not later than the 10th day of each month, an aggregate count of all local national employees performing in the USAFRICOM area of responsibility, by country of performance, for 30 days or longer under a contract valued at or above $150,000 annually. Contractors using local national day laborers shall count each individual hired during the 30-day period only once.
(4) For classified contracts, users shall access SPOT at ▇▇▇▇▇://▇▇▇▇.▇▇▇▇.▇▇▇.▇▇▇▇.▇▇▇. To obtain access, contact the SPOT Customer Support Team via email: ▇▇▇▇▇▇.▇▇▇▇-▇▇▇▇.dmdc.mbx.spot-helpdesk@▇▇▇▇.▇▇▇.
Personnel Data. The Contractor shall use the Synchronized Predeployment and Operational Tracker (SPOT) web-based system, to enter and maintain the data for all CAAF and, as designated by USD (AT&L) or the Combatant Commander, non-CAAF supporting U.S. Armed Forces deployed outside the United States as specified in paragraph (b)(1) of this clause.
Personnel Data. (1) The Contractor shall use the Synchronized Predeployment and Operational Tracker (SPOT) web-based system to enter and maintain data for all Contractor employees covered by this clause, following the procedures in paragraph (g)(3) of this clause.
(2) Upon becoming an employee under this contract, the Contractor shall enter into SPOT, and shall continue to use SPOT web-based system to maintain accurate, up-to-date information throughout the employment in the AOR. Changes to status of individual contractor personnel relating to their in-theater arrival date and their duty location, to include closing out the employment in the AOR with their proper status (e.g., mission complete, killed, wounded) shall be annotated within the SPOT database in accordance with the timelines established in the SPOT business rules.
(i) In all circumstances, this includes any personnel performing private security functions and CAAF.
(ii) For personnel other than those performing private security functions and CAAF, this requirement excludes anyone--
Personnel Data. (1) The Contractor shall enter before deployment and maintain data for all Contractor personnel that are authorized to accompany U.S. Armed Forces deployed outside the United States as specified in paragraph (b)(1) of this clause. The Contractor shall use the Synchronized Predeployment and Operational Tracker (SPOT) web-based system, at ▇▇▇▇://▇▇▇.▇▇▇.▇▇▇/bta/products/spot.html, to enter and maintain the data.
(2) The Contractor shall ensure that all employees in the database have a current DD Form 93, Record of Emergency Data Card, on file with both the Contractor and the designated Government official. The Contracting Officer will inform the Contractor of the Government official designated to receive this data card.
Personnel Data. (1) The Contractor shall use the Synchronized Predeployment and Operational Tracker (SPOT) web-based system, to enter and maintain the data for all CAAF and, as designated by USD (AT&L) or the Combatant Commander, non-CAAF supporting U.S. Armed Forces deployed outside the United States as specified in paragraph (b)(1) of this clause.
(2) The Contractor shall enter the required information about their contractor personnel prior to deployment and shall continue to use the SPOT web-based system at ▇▇▇▇▇://▇▇▇▇.▇▇▇▇.▇▇▇ to maintain accurate, up-to-date information throughout the deployment for all Contractor personnel. Changes to status of individual Contractor personnel relating to their in-theater arrival date and their duty location, to include closing out the deployment with their proper status (e.g., mission complete, killed, wounded) shall be annotated within the SPOT database in accordance with the timelines established in the SPOT Business Rules at ▇▇▇▇://▇▇▇.▇▇▇.▇▇▇.▇▇▇/log/PS/ctr_mgt_accountability.html.
Personnel Data. Pursuant to applicable law, all “personnel data” gathered or maintained by the City with regard to employees governed by this Agreement shall be managed and maintained by the Human Resources Department consistent with department guidelines. Employees shall receive copies of and be permitted to respond to all letters of commendation or complaints that are entered and retained in the official personnel file. Upon the written request of employees, the contents of their official personnel file shall be disclosed to them, or with written release, to their Federation Representative, and/or to their legal counsel. When a data practices request has been made for an Officer’s public personnel data, the MPD will notify the Officer via email of the data requested and the requestor, if known.