Common use of ORDERING/DISPATCH PROCEDURE Clause in Contracts

ORDERING/DISPATCH PROCEDURE. The Government intends to dispatch Contractor resources based on geographic resource lists established in Dispatch. Orders will primarily originate through the respective Dispatch Center, although Buying Teams or other Government purchasers are authorized to place orders through this Agreement. The geographic resource list will identify Contractor resources, location, and price. The Government ordering official (Dispatch, local office, etc.) will consult the geographic resource list when an incident occurs and choose the Contractor closest to the incident taking Contractor and mobilization costs into consideration. The ordering official will inform the Contractor of the location, quantity required, and date and time needed. If that Contractor is unable to meet the requirements, the next closest Contractor will be contacted, etc. If possible, only one Contractor will be utilized per incident at a time until the Contractor runs out of units. The next time the service is required, the same process will be followed. The Government reserves the right to utilize Contractor’s resources in a manner that it deems to be in the best interest of the Government. When receiving a dispatch call, the Contractor shall confirm their availability and ability to meet specified timeframes. If the Contractor cannot be reached or is not able to meet the time and date needed, the dispatcher may proceed with contacting another Contractor according to the protocol listed above. Contractors shall check in at the assignment at the time agreed when dispatched. At the time of acceptance of the assignment, the following information will be given to the Contractor: a. Resource order number b. Incident order number and name of the Incident ▇. ▇▇▇▇ and Time to report to the Incident d. Descriptive location of the designated site where the Contractor shall meet an incident representative (a map will be provided, if available) e. Incident contact phone number for further information f. Fire charge code/funding code The Contractor is required to provide a copy of their resource order and Agreement to the Plans and Finance Units upon check-in. The Contractor shall carry two copies of the complete Agreement at all times. Prior to departure to the incident, the Contractor shall provide to Dispatch, the name of the person dispatched with the resources, and the estimated time of departure and estimated time of arrival from the point of dispatch. Dispatch offices may use email or fax to provide a hard copy of the Resource Order to the Contractor.

ORDERING/DISPATCH PROCEDURE. The Government intends to dispatch Contractor resources based on geographic resource lists established in Dispatch. Orders will primarily originate come through the respective Dispatch CenterDispatch, although Buying Teams or other Government purchasers are authorized to place orders through this Agreement. The geographic resource list will identify Contractor resources, location, and price. The Government ordering official (Dispatch, local office, etc.) will consult the geographic resource list when an incident occurs and choose the Contractor closest to the incident taking Contractor and mobilization costs into consideration. The ordering official will inform the Contractor of the location, quantity required, and date and time needed. If that Contractor is unable to meet the requirements, the next closest Contractor will be contacted, etc. If possible, only one Contractor will be utilized per incident at a time until the Contractor runs out of units. The next time the service is required, the same process will be followed. The Government reserves the right to utilize Contractor’s resources in a manner that it deems to be in the best interest of the Governmentorders. When receiving a dispatch call, the Contractor shall confirm their availability and ability to meet specified timeframes. If the Contractor cannot be reached or is not able to meet the time and date needed, the dispatcher may proceed with contacting another Contractor according to the protocol listed above. Contractors shall check in at the assignment at the time agreed when dispatched. At the time of acceptance of the assignment, the following information will be given to the Contractor: a. Resource order numberOrder Number b. Incident order number Order Number and name Name of the Incident ▇. ▇▇▇▇ and Time to report to the Incident d. Descriptive location of the designated site where the Contractor shall meet an incident representative (a Government Representative. A map will be provided, if available). e. Incident contact phone number for further information f. Fire charge code/funding code The Contractor is required to provide a copy of their resource order Resource Order and Agreement to the Finance/Plans and Finance Units Unit upon check-in. The Contractor shall carry two copies of the complete Agreement at all times. Prior to departure to departing for the incident, the Contractor shall provide to Dispatch, the name of the person Crew Boss or FFT1 dispatched with the resources, and the estimated time of departure (ETD) and estimated time of arrival (ETA) from the point of dispatch. Resource Orders may be cancelled at any time. Dispatch offices may use a FAX or email or fax to provide a hard copy of the Resource Order to the Contractor.

ORDERING/DISPATCH PROCEDURE. The Government intends to dispatch Contractor resources based on geographic resource lists established in Dispatch. Orders will primarily originate through the respective Dispatch Center, although Buying Teams or other Government purchasers are authorized to place orders through this Agreement. The geographic resource list will identify Contractor resources, location, and price. The Government ordering official (Dispatch, local office, etc.) will consult the geographic resource list when an incident occurs and choose the Contractor closest to the incident taking Contractor and mobilization costs into consideration. The ordering official will inform the Contractor of the location, quantity required, and date and time needed. If that Contractor is unable to meet the requirements, the next closest Contractor will be contacted, etc. If possible, only one Contractor will be utilized per incident at a time until the Contractor runs out of units. The next time the service is required, the same process will be followed. The Government reserves the right to utilize Contractor’s resources in a manner that it deems to be in the best interest of the Government. When receiving a dispatch call, the Contractor shall confirm their availability and ability to meet specified timeframes. If the Contractor cannot be reached or is not able to meet the time and date needed, the dispatcher may proceed with contacting another Contractor according to the protocol listed above. Contractors shall check in at the assignment at the time agreed when dispatched. At the time of acceptance of the assignment, the following information will be given to the Contractor: a. Resource order number b. Incident order number and name of the Incident ▇. ▇▇▇▇ and Time to report to the Incident d. Descriptive location of the designated site where the Contractor shall meet an incident representative (a map will be provided, if available) e. Incident contact phone number for further information f. Fire charge code/funding code The Contractor is required to provide a copy of their resource order and Agreement to the Plans and Finance Units upon check-in. The Contractor shall always carry two copies of the complete Agreement at all timesAgreement. Prior to departure to the incident, the Contractor shall provide to Dispatch, the name of the person dispatched with the resources, and the estimated time of departure and estimated time of arrival from the point of dispatch. Dispatch offices may use email or fax to provide a hard copy of the Resource Order to the Contractor.

ORDERING/DISPATCH PROCEDURE. The Contractor shall provide dependable equipment that meets all applicable state and federal laws relating to motor vehicles. The Government reserves the right to conduct inspections at any time (see Section 7 – Vehicle Inspections). Vehicles procured under this Agreement are intended to be off-road capable and will be used in support of fire suppression, severity, and all-risk activities. For the procurement of vehicles for on-paved-road transportation, Government employees shall utilize their agency travel process, or the Dispatch Center may review the National Emergency Rental Vehicles (NERV) guidelines to determine if a NERV rental is appropriate. Government employees are not allowed to walk up and order a vehicle under this Agreement. Vehicles may be used in multiple states within the Northern Rockies Geographic Area and may be operated by multiple drivers. The person picking up the vehicles or accepting delivery may not be the actual driver. The Government will ensure only licensed drivers over 18 years of age will operate vehicles. The Government intends to dispatch Contractor resources Contractor’s equipment based on geographic resource lists established in Dispatch. Orders will primarily originate through the respective Dispatch Center, although Buying Teams or other Government purchasers are authorized to place orders through this Agreement. The geographic resource list will identify Contractor resourcesContractor’s equipment, location, and price. The Government ordering official (Dispatch, local State office, etc.) will consult the geographic resource list when an incident occurs and choose the Contractor closest to the incident taking Contractor and mobilization costs into consideration. The ordering official will inform the Contractor of the incident location, type of vehicle and quantity required, and pick up date and time neededanticipated return date. During fire suppression, severity, and all risk activities, a return date may not be known. If that Contractor is unable to meet the requirements, the next closest Contractor will be contacted, etc. If possible, only one Contractor will be utilized per incident at a time until the Contractor runs out of units. The next time the service is required, the same process will be followed. The Government reserves the right to utilize Contractor’s resources equipment in a manner that it deems to be in the best interest of the Government. When receiving a dispatch callThe ordering Government agency and incident name shall be listed on all documentation as the lessee, not individuals assigned to pick up the Contractor shall confirm their availability vehicle unless the vehicle is rented for only one individual and ability to meet specified timeframes. If the Contractor cannot be reached or is not able to meet the time and date needed, the dispatcher may proceed with contacting another Contractor according to the protocol listed above. Contractors shall check in at the assignment at the time agreed when dispatched. At the time of acceptance of the assignment, the following information will be given to the Contractor: a. paid for by such individual (see Section 5.1 – Single Resource order number b. Incident order number and name of the Incident ▇. ▇▇▇▇ and Time to report to the Incident d. Descriptive location of the designated site where the Contractor shall meet an incident representative (a map will be provided, if availableGovernment Employees) e. Incident contact phone number for further information f. Fire charge code/funding code The Contractor is required to provide a copy of their resource order and Agreement to the Plans and Finance Units upon check-in. The Contractor shall carry two copies of the complete Agreement at all times. Prior to departure to the incident, the Contractor shall provide to Dispatch, the name of the person dispatched with the resources, and the estimated time of departure and estimated time of arrival from the point of dispatch. Dispatch offices may use email or fax to provide a hard copy of the Resource Order to the Contractor.

ORDERING/DISPATCH PROCEDURE. The Contractor shall provide dependable equipment that meets all applicable state and federal laws relating to motor vehicles. The Government reserves the right to conduct inspections at any time (see Section 7 – Vehicle Inspections). Vehicles procured under this Agreement are intended to be off-road capable and will be used in support of fire suppression, severity, and all-risk activities. For the procurement of vehicles for on-paved-road transportation, Government employees shall utilize their agency travel process, or the Dispatch Center may review the National Emergency Rental Vehicles (NERV) guidelines to determine if a NERV rental is appropriate. Government employees are not allowed to walk up and order a vehicle under this Agreement. Vehicles may be used in multiple states within the Northern Rockies Geographic Area and may be operated by multiple drivers. The person picking up the vehicles or accepting delivery may not be the actual driver. The Government will assure only licensed drivers over 18 years of age will operate vehicles. The Government intends to dispatch Contractor resources Contractor’s equipment based on geographic resource lists established in Dispatch. Orders will primarily originate through the respective Dispatch Center, although Buying Teams or other Government purchasers are authorized to place orders through this Agreement. The geographic resource list will identify Contractor resourcesContractor’s equipment, location, and price. The Government ordering official (Dispatch, local State office, etc.) will consult the geographic resource list when an incident occurs and choose the Contractor closest to the incident taking Contractor and mobilization costs into consideration. The ordering official will inform the Contractor of the incident location, type of vehicle and quantity required, and pick up date and time neededanticipated return date. During fire suppression, severity, and all risk activities, a return date may not be known. If that Contractor is unable to meet the requirements, the next closest Contractor will be contacted, etc. If possible, only one Contractor will be utilized per incident at a time until the Contractor runs out of units. The next time the service is required, the same process will be followed. The Government reserves the right to utilize Contractor’s resources equipment in a manner that it deems to be in the best interest of the Government. When receiving a dispatch callThe ordering Government agency and incident name shall be listed on all documentation as the lessee, not individuals assigned to pick up the Contractor shall confirm their availability vehicle unless the vehicle is rented for only one individual and ability to meet specified timeframes. If the Contractor cannot be reached or is not able to meet the time and date needed, the dispatcher may proceed with contacting another Contractor according to the protocol listed above. Contractors shall check in at the assignment at the time agreed when dispatched. At the time of acceptance of the assignment, the following information will be given to the Contractor: a. paid for by such individual (see Section 5.1 – Single Resource order number b. Incident order number and name of the Incident ▇. ▇▇▇▇ and Time to report to the Incident d. Descriptive location of the designated site where the Contractor shall meet an incident representative (a map will be provided, if availableGovernment Employees) e. Incident contact phone number for further information f. Fire charge code/funding code The Contractor is required to provide a copy of their resource order and Agreement to the Plans and Finance Units upon check-in. The Contractor shall carry two copies of the complete Agreement at all times. Prior to departure to the incident, the Contractor shall provide to Dispatch, the name of the person dispatched with the resources, and the estimated time of departure and estimated time of arrival from the point of dispatch. Dispatch offices may use email or fax to provide a hard copy of the Resource Order to the Contractor.