Mini-Competition. Public Sector Bodies may wish to carry out a mini competition if their requirements differ from the framework specification, or if they require pricing information from Suppliers (where pricing is not in the Pricing Matrices) or wish to seek price improvements based on large volume contracts. Mini-competitions can be carried out for ad-hoc requirements or for ongoing call-off contracts. The maximum period for Public Sector Bodies who may wish to call-off from the framework is 4 years. Public Sector Bodies will be required to invite all Suppliers in the framework to mini competitions that are able to service their area. It is advised to give notice to Suppliers in advance of posting opportunities so they can be prepared. Public Sector Bodies should use their own mini-competition templates and e-tendering systems. All documentation must include the reference number for this framework agreement. Public Sector Bodies carrying out mini-competitions must refer to Public Contracts Regulations 2015 (Regulation 33) if considering making variations to the call-off terms and conditions. Any variations required need to be added to the Variation section of the Call-off Order Form. Variations of call-off terms and conditions are not permitted for Direct awards. Once the Public Sector Body has evaluated the further competition, an award notification must be sent to all relevant suppliers. Public Sector Bodies may use their own or the BDC Call-off Order Form template for both ad-hoc requirements or an ongoing call-off contract. The Framework Agreement and Call-off Terms and Conditions will apply to all purchases irrespective of their origin, and they must all include the reference number for this framework agreement. The weighting used for the evaluation of the framework was 55% Price / 45% Quality for all Lots. A further breakdown of the specific criteria can be found in section 7 of this document. However, Public Sector Bodies may apply weightings that meet their needs for both Direct Award and Mini-competition. Public Sector Bodies wishing to utilise this framework must advise EPP before undertaking a Direct Award or Mini Competition by completing and returning the Access Form – Appendix A – to EPP at ▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇.▇▇▇.▇▇ A copy of the generic Framework Agreement and the Call-Off terms and conditions and order form are available on request upon completion of the Access Form – Appendix A. Once an award has been made, Public Sector Bodies must then complete the Award Notification Form – Appendix B – and return it to EPP at ▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇.▇▇▇.▇▇. They must also publish a Contract Award Notice on Contracts Finder. Below is the detailed criteria used for evaluating the Framework responses:
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Sources: Framework Agreement, Framework Agreement