Memo to File – Delayed Inspection Sample Clauses

The "Memo to File – Delayed Inspection" clause documents and formalizes the occurrence of a postponed inspection within a project or contractual arrangement. It typically outlines the reasons for the delay, identifies the affected parties, and records the new proposed inspection date or conditions for rescheduling. By providing an official record of the delay, this clause ensures transparency, maintains accountability, and helps prevent disputes by clearly communicating changes to the inspection timeline.
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Memo to File – Delayed Inspection. This memo to the file shall be a brief statement addressing why the inspection was performed past the anniversary month or has been skipped. The format should follow a typical business memo and clearly state the 15-digit bridge ID, original due date, actual inspection date or site visit, reason for delay (weather, construction, moving of due date for efficiency, etc.). This memo must be signed and dated by the Engineer-of-Record. Any structure with a delayed inspection shall be reported in the Lists of Structures. See Section 32.f.
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