Common use of Guidelines Clause in Contracts

Guidelines. The purpose of the Learning Agreement is to provide a transparent and efficient preparation of the study period abroad and to ensure that the student will receive recognition in his/her degree for the educational components successfully completed abroad. It is recommended to use this template. However, if higher education institutions already have an IT system in place to produce the Learning Agreement or the Transcript of Records, they can continue using it. What is important is that all the information requested in this template is provided, no matter in which format, provided that it respects certain requirements outlined in the sections below. How to use the Learning Agreement: Before the mobility, it is necessary to fill in page 1 with information on the student, the sending and the receiving institutions and the three parties have to agree on the section to be completed before the mobility (pages 2 and 3). On page 1, all the information mentioned will have to be encoded in the Mobility Tool. Institutions can decide to add more information (e.g. additional contact person in the coordinating institution of a consortium) or to request less in case some of the information is already provided in other documents internal to the institution. However, it should at least include the names of the two institutions, and names and contact details of the student and persons of contact in both the sending and receiving institutions. The section to be completed during the mobility (page 4) should only be used if there are changes in the responsible persons or in case it is necessary to introduce changes to the original mobility programme. This section and the section before mobility (pages 1 to 4) should always be kept together in all communications. After the mobility, the receiving institution should send a Transcript of Records to the student and the sending institution (page 5). Finally the sending institution should issue a Transcript of Records (page 5) to the student or record the results in a database accessible to the student.

Guidelines. The purpose of the Learning Agreement is to provide a transparent and efficient preparation of the study mobility period abroad and to ensure that the student will receive recognition in his/her degree for the educational components activities successfully completed abroad. It is recommended to use this template. However, if the higher education institutions institution already have has an IT system in place to produce the Learning Agreement or the Transcript of Records, they it can continue using it. The Mobility Certificate that the receiving institution must issue may have a different format as well. What is important is that all the information requested in this template is provided, no matter in which format, provided that it respects certain requirements outlined in the sections below. format How to use the this Learning Agreement: Before the mobility, it is necessary to fill in page 1 with information on the student, the sending institution and the receiving institutions and institutionand the three parties have to agree on the section to be completed before the mobility (pages 2 and 3). On page 1, all the information mentioned will have to be encoded in the Mobility Tool. Institutions The sending institution can decide to add more information (e.g. additional contact person in the coordinating institution of a consortium) or to request less in case some of the information is already provided in other documents internal to the institution. However, it should at least include the names of the two institutions, sending institution and the receiving institutionand names and contact details of the student and student, the persons of contact and the mentor in both the sending and receiving institutionsorganisation/enterprise. The section to be completed during the mobility (page 4) should only be used if there are changes in the responsible persons or in case it is necessary to introduce changes to the original mobility programme. This section and the section before mobility (pages 1 to 4) should always be kept sent together in all communications. After the mobility, the receiving institution should send a Transcript of Records Mobility Certificate to the student and within a maximum of 5 weeks after successful completion of the sending institution mobility (page 5). Finally the sending institution should issue a Transcript of Records if the mobility is embedded in the curriculum or if it had committed to do so before the mobility (page 5) to the student or a record of the results in a database accessible to the studentstudent is also acceptable).