Common use of GRANT COMPLETION REPORT Clause in Contracts

GRANT COMPLETION REPORT. The Grant Completion Report shall generally use the following format. This format may be modified as necessary to effectively communicate information on the activities funded by this Grant Agreement, and includes the following: The Executive Summary consists of a maximum of twenty (20) pages summarizing information for the grant. • Summary of the work competed. • Brief comparison of work proposed in the original Water Quality, Supply, and Infrastructure Improvement Act of 2014 Sustainable Groundwater Planning Grant application and actual work done. • Identify remaining work and mechanism for their implementation. • A summary of final funds disbursement for the project. • A final schedule showing actual progress duration versus planned progress. EXHIBIT G REQUIREMENTS FOR STATEWIDE MONITORING AND DATA SUBMITTAL Surface water quality monitoring data shall be prepared for submission to the California Environmental Data Exchange Network (CEDEN). The CEDEN data templates are available on the CEDEN website. Inclusion of additional data elements described on the data templates is desirable. Data ready for submission should be uploaded to your CEDEN Regional Data Center via the CEDEN website. CEDEN website: ▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇. If a project’s Work Plan contains a groundwater ambient monitoring element, groundwater quality monitoring data shall be submitted to the State for inclusion in the State Water Resources Control Board’s Groundwater Ambient Monitoring and Assessment (GAMA) Program Information on the GAMA Program can be obtained at: ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇.▇▇.▇▇▇/water_issues/programs/gama/. If further information is required, the Grantee can contact the State Water Resources Control Board (SWRCB) GAMA Program. A listing of SWRCB staff involved in the GAMA program can be found at: ▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇.▇▇▇/water_issues/programs/gama/contact.shtml Grantee shall submit to DWR groundwater level data collected as part of this grant. Water level data must be submitted using the California Statewide Groundwater Elevation Monitoring (CASGEM) online data submission system. Grantee should use their official CASGEM Monitoring Entity or Cooperating Agency status to gain access to the online submittal tool and submit data. If the data is from ▇▇▇▇▇ that are not part of the monitoring network, the water level measurements should be classified as voluntary measurements in the CASGEM system. If the grantee is not a Monitoring Entity or Cooperating Agency, please contact your DWR grant project manager for further assistance with data submittal. The activity of data submittal should be documented in appropriate progress or final grant completion report, as described in Exhibit F. Information regarding the CASGEM program can be found at ▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇.▇▇▇/groundwater/casgem/. EXHIBIT H STATE AUDIT DOCUMENT REQUIREMENTS AND LOCAL COST SHARE GUIDELINES FOR GRANTEES The list below details the documents/records that State Auditors typically reviewed in the event of a Grant Agreement being audited. Grantees should ensure that such records are maintained for each State funded Program/Project. Where applicable, this list of documents also includes documents relating to the Grantee’s Local Cost Share which will be required for audit purposes.

GRANT COMPLETION REPORT. The Grant Completion Report Reports shall generally use the following format. This format may be modified as necessary to effectively communicate information on the activities funded by this Grant Agreement, and includes the following: The Executive Summary consists of a maximum of twenty (20) pages summarizing information for the grant. • Summary of the work competed. • Brief comparison description of work proposed to be done • Description of actual work completed and any deviations from the work plan identified in the original Water QualityFunding Agreement • Final Evaluation report • Electronic copies of any data collected, Supplynot previously submitted • Self-Certification that the Project meets the stated goal of the funding agreement (e.g. 100- year level of flood protection, and Infrastructure Improvement Act HMP standard, PL-84-99, etc.) • Project photos • Discussion of 2014 Sustainable Groundwater Planning Grant application and actual work done. • Identify remaining problems that occurred during the work and mechanism how those problems were resolved • A final project schedule showing actual progress versus planned progress COSTS AND DISPOSITION OF FUNDS – A list of showing: • The date each invoice was submitted to State • The amount of the invoice • The date the check was received • The amount of the check (If a check has not been received for their implementationthe final invoice, then state this in this section.) • A summary of the payments made by the Grantee for meeting its cost sharing obligations under this Funding Agreement. • A summary of final funds disbursement including: o Labor cost of personnel of agency/ major consultant /sub-consultants. Indicate personnel, hours, rates, type of profession and reason for consultant, i.e., design, CEQA work, etc. o Evaluation cost information, shown by material, equipment, labor costs, and any change orders o Any other incurred cost detail o A statement verifying separate accounting of funding disbursements • Summary of project cost including the projectfollowing items: o Accounting of the cost of project expenditure; o Include all internal and external costs not previously disclosed; and o A discussion of factors that positively or negatively affected the project cost and any deviation from the original project cost estimate. • A final schedule showing actual progress duration versus planned progressGroundwater quality and ambient surface water quality monitoring data that include chemical, physical, or biological data shall be submitted to the State as described below, with a narrative description of data submittal activities included in project reports. EXHIBIT G REQUIREMENTS FOR STATEWIDE MONITORING AND DATA SUBMITTAL Surface water quality monitoring data shall be prepared for submission to the California Environmental Data Exchange Network (CEDEN). The CEDEN data templates are available on the CEDEN website. Inclusion of additional data elements described on the data templates is desirable. Data ready for submission should be uploaded to your CEDEN Regional Data Center via the CEDEN website. CEDEN website: ▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇. If a project’s Work Plan contains a groundwater ambient monitoring element, groundwater quality monitoring data shall be submitted to the State for inclusion in the State Water Resources Control Board’s Groundwater Ambient Monitoring and Assessment (GAMA) Program Information on the GAMA Program can be obtained at: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇.▇▇.▇▇▇/water_issues/programs/gama/. If further information is required, the Grantee can contact the State Water Resources Control Board (SWRCB) GAMA Program. A listing of SWRCB staff involved in the GAMA program can be found at: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇.▇▇.▇▇▇/water_issues/programs/gama/contact.shtml. For each project that collects groundwater level data, Grantee will need to submit this data to DWR’s Water Data Library (WDL), with a narrative description of data submittal activities included in project reports, as described in Exhibit E. Information regarding the WDL and in what format to submit data in can be found at: ▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇.▇▇▇/water_issues/programs/gama/contact.shtml Grantee shall submit to DWR groundwater level data collected as part of this grant. Water level data must /waterdatalibrary/. In the near future, DWR’s WDL will be submitted using replaced by the California Statewide Groundwater Elevation Monitoring program (CASGEM) ). Once this Program comes online Grantee will then submit groundwater level data submission systemto CASGEM. Grantee should use their official CASGEM Monitoring Entity or Cooperating Agency status to gain access to the online submittal tool and submit data. If the data is from ▇▇▇▇▇ that are not part of the monitoring network, the water level measurements should be classified as voluntary measurements in the CASGEM system. If the grantee is not a Monitoring Entity or Cooperating Agency, please contact your DWR grant project manager for further assistance with data submittal. The activity of data submittal should be documented in appropriate progress or final grant completion report, as described in Exhibit F. Information regarding the CASGEM program can be found at at: ▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇.▇▇▇/groundwater/casgem/. EXHIBIT H STATE AUDIT DOCUMENT REQUIREMENTS AND LOCAL COST SHARE GUIDELINES FOR GRANTEES The following provides a list below of documents typically required by State Auditors and general guidelines for Grantees. List of documents pertains to both State funding and ▇▇▇▇▇▇▇’s Funding Match and details the documents/records that State Auditors typically reviewed would need to review in the event of a Grant this Funding Agreement being is audited. Grantees should ensure that such records are maintained for each funded project. 1. Organization chart (e.g., Agency’s overall organization chart and organization chart for the State funded Program/Project). 2. Written internal procedures and flowcharts for the following: a) Receipts and deposits b) Disbursements c) State reimbursement requests d) Expenditure tracking of State funds e) Guidelines, policy, and procedures on State funded Program/Project 3. Audit reports of the Agency internal control structure and/or financial statements within the last two years. 4. Prior audit reports on the State funded Program/Project. Where applicableState Funding: 1. Original Funding Agreement, this list any amendment(s) and budget modification documents. 2. A listing of documents also includes documents relating to all bond-funded grants, loans, or subventions received from the Grantee’s Local Cost Share which will be required for audit purposesState.

GRANT COMPLETION REPORT. The Grant Completion Report shall generally use the following format. This format may be modified as necessary to effectively communicate information on the activities funded by this Grant Agreement, and includes the following: The Executive Summary consists of a maximum of twenty (20) pages summarizing information for the grant. • Summary of the work competed. • Brief comparison competed including a short description of work proposed in the original Water Quality, Supply, and Infrastructure Improvement Act of 2014 Sustainable Groundwater Planning any amendments to this Grant application and actual work done. • Identify remaining work and mechanism for their implementationAgreement. • A summary copy of the IRWM Plan that meets all 2016 IRWM Guideline IRWM Plan Standards • A copy of any final funds disbursement technical report or study, produced for or utilized in this Project as described in the project. Work Plan • Electronic copies of any data collected • Discussion of problems that occurred during the work and how those problems were resolved • A final Project schedule showing actual progress duration versus planned progressprogress • Summary of Project costs including the following items: - Accounting of the cost of project expenditure include all internal and external costs not previously disclosed - A discussion of factors that affected the project cost and any deviation from the original Project cost estimate. EXHIBIT G H REQUIREMENTS FOR STATEWIDE MONITORING AND DATA SUBMITTAL Groundwater quality and ambient surface water quality monitoring data that include chemical, physical, or biological data shall be submitted to the State as described below, with a narrative description of data submittal activities included in project reports, as described in Exhibit G. Surface water quality monitoring data shall be prepared for submission to the California Environmental Data Exchange Network (CEDEN). The CEDEN data templates are available on the CEDEN website. Inclusion of additional data elements described on the data templates is desirable. Data ready for submission should be uploaded to your CEDEN Regional Data Center via the CEDEN website. CEDEN website: ▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇. If a project’s Work Plan contains a groundwater ambient monitoring element, groundwater quality monitoring data shall be submitted to the State for inclusion in the State Water Resources Control Board’s Groundwater Ambient Monitoring and Assessment (GAMA) Program Information on the GAMA Program can be obtained at: ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇.▇▇.▇▇▇/water_issues/gama/programs/gama/. geotracker_gama.shtml. If further information is required, the Grantee can contact the State Water Resources Control Board (SWRCB) GAMA Program. A listing of SWRCB staff involved in the GAMA program can be found at: ▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇.▇▇▇/water_issues/programs/gama/contact.shtml Grantee shall submit to DWR groundwater level data collected as part of this grant. Water level data must be submitted using the California Statewide Groundwater Elevation Monitoring (CASGEM) online data submission system. Grantee should use their official CASGEM Monitoring Entity or Cooperating Agency status to gain access to the online submittal tool and submit data. If the data is from ▇▇▇▇▇ that are not part of the monitoring network, the water level measurements should be classified as voluntary measurements in the CASGEM system. If the grantee is not a Monitoring Entity or Cooperating Agency, please contact your DWR grant project manager for further assistance with data submittal. The activity of data submittal should be documented in appropriate progress or final grant completion reportproject reports, as described in Exhibit F. G. Information regarding the CASGEM program can be found at ▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇.▇▇▇/groundwater/casgem/. EXHIBIT H I‌ STATE AUDIT DOCUMENT REQUIREMENTS AND LOCAL COST SHARE GUIDELINES FOR GRANTEES The list below details the documents/records that State Auditors typically reviewed in the event of a Grant Agreement being audited. Grantees should ensure that such records are maintained for each State funded Program/Project. Where applicable, this list of documents also includes documents relating to the Grantee’s Local Cost Share funding match which will be required for audit purposes.