File Processing Clause Samples
The File Processing clause outlines the procedures and responsibilities related to handling, storing, and managing files within the scope of an agreement. It typically specifies how files should be received, processed, and maintained, including requirements for data formats, security measures, and timelines for completion. This clause ensures that both parties understand their obligations regarding file management, thereby reducing the risk of data loss, unauthorized access, or processing errors.
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File Processing. On a monthly basis, PAPs will transmit full file submissions in the format specified in their agreement. Full file processing requires the PAP to submit a complete file of enrollees every month. Each month’s transmitted file will fully replace the previous month’s file. (Note: PAPs are required to continue to include coverage records for 3 years after the termination date of the coverage.)
4.4.1 Contact Phone Numbers Field 14 in the PAP Input File is labeled "Telephone Contact Number." This is the field that the PAP will use to enter the telephone number to be called if a PAP enrollee’s Medicare Part D Plan wishes to contact the PAP for information about medications the enrollee/beneficiary is being provided. This contact number should be one that can take incoming calls from PDP administrative or technical staff, and provide the PDP with information about the drug(s) provided by the PAP and about any out-of-pocket payments made by the beneficiary. This is a required field.
File Processing. On a monthly basis, ADAPs will transmit full file submissions in the format specified in their agreement. Full file processing requires the partner to submit a complete file of enrollees every month. Each month’s transmitted file will fully replace the previous month’s file. (Note: ADAPs are required to continue to include coverage records for 3 years after the termination date of the coverage.)
File Processing. On a monthly basis, SPAPs will transmit full file submissions in the format specified in their agreement. Full file processing requires the partner to submit a complete file of enrollees every month. Each month’s transmitted file will fully replace the previous month’s file. (Note: Partners are required to continue to include coverage records for 3 years after the termination date of the coverage.)
File Processing. Each File received with valid Confirmation by us prior to the applicable cutoff time, in effect from time to time, on any Business Day will be processed by us on such Business Day. (Any File received by us after the applicable cutoff time will be processed by us the following Business Day.) We will:
i. Obtain Confirmation from an Authorized Representative or User of the authenticity of the File using the security procedure you have selected for the Integrated Payables Service.
ii. Initiate each Integrated Payables payment in accordance with the instructions contained in the File and in the case of Checks, mail Checks to the applicable payees within 24 hours of the dates specified in such File up to the date which is 365 calendar days from the date we receive such File. Any remittance data contained in such File will be sent with the Integrated Payables payment to which it relates.
iii. Provide an Issue File for use by each applicable disbursement bank as mutually agreed.
iv. Provide a Check Register to you.
v. If applicable, provide a Reject Register to you.
File Processing. On a monthly basis, PAPs will transmit full file submissions in the format specified in their agreement. Full file processing requires the PAP to submit a complete file of enrollees every month. Each month’s transmitted file will fully replace the previous month’s file. (Note: PAPs are required to continue to include coverage records for 3 years after the termination date of the coverage.)
File Processing. A. FILE PROCESSING TARGETS AND PENALTIES FOR NONPERFORMANCE Aurum agrees to meet the "File Processing Rate(s)" as specified below for making outgoing files available to Customer, and Aurum shall pay the corresponding credits below for its failure to meet such File Processing Rates. The File Processing Rate represents the percentage of files each calendar month that are made available in accordance with the deadlines that will be established during implementation, which will be mutually agreed to by both parties and in effect at the time of target measurement. The CCX File Processing Rate will be updated at least annually as agreed to by the parties. These files will be measured from CCX Primary Hours of Operation. Files are moving to and from CCX to Customer and/or Aurum for further processing. TARGET RATE * * * * * * * * * * * * * * * * * TERMINATION RIGHTS AND PENALTY LIMITATIONS The termination rights and performance penalties set forth in this Section 3 of this Appendix shall be subject to the aggregate limitations set forth in Section 4 hereof.