File Materials Sample Clauses
The "File Materials" clause defines what documents, data, or other materials must be provided, maintained, or made accessible in relation to a particular file or project. Typically, this clause outlines the types of materials that are considered part of the official file, such as correspondence, reports, drafts, or supporting documentation, and may specify who is responsible for their upkeep and how they should be stored or transferred. Its core practical function is to ensure that all relevant materials are properly documented and available, thereby promoting transparency, accountability, and efficient project management.
File Materials. A record of disciplinary action shall be removed from an employee's personnel file eighteen (18) months after it was issued, except that if an employee receives a related discipline during the eighteen (18) month period, the original discipline will remain in his or her file until eighteen (18) months have elapsed during which the employee received no related discipline. This provision shall not apply to disciplines issued for resident abuse, resident neglect, sexual or racial or discriminatory harassment, medication errors, or other behavior that violates state or federal law.
File Materials. Section 1: Each housestaff officer shall have access, upon his/her request, to his/her hospital and departmental files, including the right to copy any documents therein, excluding only recommendations received in connection with the hiring of the housestaff officer written on the express condition of confidentiality. Upon the housestaff officer’s request, access to the file(s) and copies shall also be given to the union.
Section 2: Housestaff officers shall have the right to place in their files a response to any evaluatory or adverse statement in their file.
A. Housestaff officers will be given copies of records of counseling sessions, evaluations, warning or disciplinary letters, adverse reports, and similar documents in a timely fashion.
B. A housestaff officer shall be required to sign and date a form or statement to acknowledge only that he/she was shown or given a copy, but such signature does not necessarily mean agreement or acceptance of any of its contents. If the housestaff officer declines to sign such document, the offer and its date shall be noted and witnessed.
C. Documents listed in 3(A) above (i) not shown, signed, and dated by the housestaff officer as above, or (ii) not offered to the housestaff officer and so noted and witnessed when offered, will not be considered in any disciplinary hearing.
File Materials. We will store at our expense various documents and materials pertaining to the Engagement Matter for a period of three (3) years following termination of this representation, after which period we may destroy all such documents and materials without prior notice to you. Therefore, upon termination of the Engagement Matter, you should request copies of any documents and materials that you wish to retain.
File Materials. Material reflecting verbal or written warnings shall be retained for a maximum of two (2) years. Disciplinary action which has been overturned and ordered removed from the official personnel file shall be removed.
File Materials. Section 1: Each HSO shall have access, upon their request, to their hospital and departmental files, including the right to copy any documents therein, excluding only recommendations received in connection with the hiring of the HSO written on the express condition of confidentiality. Upon the HSO’s request, access to the file(s) and copies shall also be given to the Union.
Section 2: HSOs shall have the right to place in their files a response to any evaluatory or adverse statement in their file.
▇. ▇▇▇▇ will be given copies of records of counseling sessions, evaluations, warning or disciplinary letters, adverse reports, and similar documents in a timely fashion.
B. A HSO shall be required to sign and date a form or statement to acknowledge only that they was shown or given a copy, but such signature does not necessarily mean agreement or acceptance of any of its contents. If the HSO declines to sign such document, the offer and its date shall be noted and witnessed.
C. Documents listed in 3(a) above (i) not shown, signed, and dated by the HSO as above, or (ii) not offered to the HSO and so noted and witnessed when offered, will not be considered in any disciplinary hearing.
File Materials. Section 1: Each HSO shall have access, upon their request, to their hospital and de- partmental files, including the right to copy any documents therein, exclud- ing only recommendations received in connection with the hiring of the HSO written on the express condition of confidentiality. Upon the HSO’s request, access to the file(s) and copies shall also be given to the Union.
Section 2: HSOs shall have the right to place in their files a response to any evaluatory or adverse statement in their file.
A. HSOs will be given copies of records of counseling sessions, eval- uations, warning or disciplinary letters, adverse reports, and similar documents in a timely fashion.
B. A HSO shall be required to sign and date a form or statement to ac- knowledge only that they was shown or given a copy, but such signa- ture does not necessarily mean agreement or acceptance of any of its contents. If the HSO declines to sign such document, the offer and its date shall be noted and witnessed.
C. Documents listed in 3(a) above (i) not shown, signed, and dated by the HSO as above, or (ii) not offered to the HSO and so noted and wit- nessed when offered, will not be considered in any disciplinary hearing.
File Materials. Material reflecting verbal or written warnings shall be retained in the employee official personnel file. Disciplinary action which has been overturned or ordered removed from the official personnel file shall be removed.