Event Timeline Clause Samples
The Event Timeline clause establishes the specific schedule or sequence of key dates and milestones related to an event or project. It typically outlines deadlines for deliverables, setup and breakdown periods, and the timing of critical activities such as rehearsals or guest arrivals. By clearly defining these timeframes, the clause ensures all parties are aligned on expectations and responsibilities, reducing the risk of misunderstandings or delays.
Event Timeline. Respondents should review and become familiar with the Event Timeline. The dates and times of each activity within the Timeline may be subject to change. It is the responsibility of the Respondent to check for any changes. All changes to the Timeline will be made through an addendum to this solicitation and posted within the Vendor Bid System (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇▇▇.▇▇.▇▇/vbs/main_menu) and MyFloridaMarketPlace (▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇.▇▇▇/business_operations/state_purchasing/myflorida_marketplace/mfmp_vendors/ vendor_toolkit/mfmp_sourcing_solicitations) sourcing tool. RFP Release April 7, 2010 Vendor Bid Conference – Non Mandatory ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇, ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ 1:30 – 2:30 PM April 23, 2010 Optional MFMP Sourcing Training 2:00 PM April 26, 2010 Deadline for Questions Submitted via the Q&A Board within MyFloridaMarketPlace 2:00 PM April 28, 2010 Answers to Respondents Questions Posted May 5, 2010 RFP Submission Deadline (via MFMP) 2:00 PM May 12, 2010 Revised Submission Deadline (via mail) NOON May 20, 2010 Revised Evaluation Period May 20 – July 14, 2010 Formal Vendor Presentations July 6 - 9, 2010 Recommendation to Award Public Meeting (Non- mandatory) ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇, ▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇-0950 2:00 PM July 15, 2010 Posting of Intent to Award July 16, 2010 Contract Start Date On or about August 9, 2010
Event Timeline i. We cannot open any earlier or stay later than the Client’s contracted times.
ii. All set-‐up and break down must take place within the contracted time. Overtime charges will be billed to the Client at the rate of $200 every ½ hour.
iii. We highly recommend that you are set-‐up and ready to go before any wedding ceremony start. Noise travels in our venue and any set-‐up sound will be heard.
Event Timeline. Respondents should review and become familiar with the Event Timeline. The dates and times of each activity within the Timeline may be subject to change. It is the responsibility of the Respondents to check for any changes. All changes to the Timeline will be made through an addendum to this solicitation and posted within the Vendor Bid System and MyFloridaMarketPlace eProcurement Sourcing Tool. Issue ITB in the MyFloridaMarketPlace Sourcing Tool 2/26/2010 Optional Pre-Response Telephone Conference (see Section 3.7) 3/03/2010 @ 11:00 AM Deadline For Questions From Respondents (see Section 2.5) 3/05/2010 by 5:00 p.m. EST Post Answers To Respondent’s Questions in the MyFloridaMarketPlace Sourcing Tool and the Vendor Bid System 3/9/2010 ITB Responses Due in the MyFloridaMarketPlace Sourcing Tool 3/15/2010 @ 2:00 p.m. EST Post Notice Of Intended Award 3/22/2010 Contract Effective Per Section 2.17 DO NOT RELY ON THE MYFLORIDAMARKETPLACE SOURCING TOOL’S TIME REMAINING CLOCK. THE OFFICIAL SOLICITATION CLOSING TIME SHALL BE AS REFLECTED IN SECTION 1.2, EVENT TIMELINE. The Response deadline(s) shall be as reflected in Section 1.2, Timeline, of this solicitation. The MyFloridaMarketPlace Sourcing Tool’s time remaining clock is not the official submission date and time deadline, it is intended only to approximate the solicitation closing and may require periodic adjustments. It is strongly recommended to submit your Response as early as possible. You should allow time to receive any requested assistance and to receive verification of your submittal; waiting until the last hours of the solicitation could impact the timely submittal of your Response.
Event Timeline. Respondents should review and become familiar with the Event Timeline. The dates and times of each activity within the Timeline may be subject to change. It is the responsibility of the Respondent to check for any changes. All changes to the Timeline will be made through an addendum to this solicitation and posted within the Vendor Bid System (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇▇▇.▇▇.▇▇/vbs/main_menu). ITB Release January 12, 2011 Vendor Bid Conference – Non Mandatory ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇, ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ Conference Call Information Call number: ▇-▇▇▇-▇▇▇-▇▇▇▇; Conference Code: 4881086 *SUNCOM Conferencing Service will only accept the first 120 callers 2:00 PM January 25, 2011 Deadline for Questions Submitted by email to ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇.▇▇▇▇▇▇▇▇▇.▇▇▇ 2:00 PM February 1, 2011 Answers to Respondents Questions Posted February 22, 2011 ITB Submission Deadline 2:00 PM March 8, 2011 Posting of Intent to Award March 29, 2011 Contract Start Date On or about April 18, 2011
Event Timeline. The MyFloridaMarketPlace (MFMP) Sourcing Tool’s time remaining clock is NOT the official submission date and time deadline, it is intended only to approximate the solicitation closing and may require periodic adjustments. Respondents are reminded that the Sourcing Tool’s email notifications are an option provided to Respondents as a courtesy. The State of Florida is under no obligation and does not guarantee that Respondents will receive email notifications concerning the posting, change or close of solicitations. Respondents are responsible for checking the MyFloridaMarketPlace Sourcing Tool and/or the Vendor Bid System for information, updates and changes concerning this solicitation.
Event Timeline. [The remainder of this page is intentionally left blank (other than footer information).]
Event Timeline. EVENT TIMELINE
Event Timeline. Respondents should review and become familiar with the Event Timeline. The dates and times of each activity within the Timeline may be subject to change. It is the responsibility of the Respondent to check for any changes. All changes to the Timeline will be made through an addendum to this solicitation and posted within the Vendor Bid System (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇▇▇.▇▇.▇▇/vbs/main_menu). ITB Submission Deadline 2:00 PM March 8 17, 2011 Posting of Intent to Award March 29 April 12, 2011 Contract Start Date On or about April 18 26, 2011
Event Timeline. Wedding Party/Family arrival:
Event Timeline. Respondents should review and become familiar with the Event Timeline. The dates and times of each activity within the Timeline may be subject to change. It is the responsibility of the Respondent to check for any changes. All changes to the Timeline will be made through an addendum to this solicitation and posted within the Vendor Bid System (▇▇▇▇://▇▇▇.▇▇▇.▇▇▇▇▇.▇▇.▇▇/vbs/main_menu) and MyFloridaMarketPlace ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇.▇▇▇/business_operations/state_purchasing/myflorida_marketplace/vendors /vendor_tools/sourcing_solicitations sourcing tool. Event Event Date 1 Post notice of solicitation on Vendor Bid System (VBS) and MyFloridaMarketPlace sourcing tool May 24, 2010 2 Deadline to submit final questions via the MyFloridaMarketPlace sourcing tool Q&A Board no Later than 2:00 PM EDT. June 1, 2010 4 Deadline to submit RFP response, including all required documents. Responses are due no Later than 2:00 PM EDT. June 16, 2010 5 Public Opening of Responses (2:05 PM EDT) June 16, 2010 6 Public Meeting of Evaluation Team to discuss responses June 23, 2010 7 Notice of Intent to Award posted on Vendor Bid System (VBS) by 2:00 p.m. June 24, 2010