Common use of Evaluation Process Timeline Clause in Contracts

Evaluation Process Timeline. The PFEC process will be followed during each evaluation period until final recommendation is made. For short-term courses, courses that begin after the first week of the semester, and courses that end before the final week of the semester, the PFEC chair will modify the student-evaluation timeline so that student evaluations and worksite observations occur after the course is 50% complete. Any other deviations from the timeline requires mutual agreement of the District and the CRFO. 11.1.2.1 Weeks 1-4 11.1.2.1.1 The Academic Senate President appoint PFEC members, and the evaluatee selects one PFEC member. 11.1.2.1.2 The PFEC chair notifies the evaluatee in writing of the membership of the PFEC. The process by which a candidate removes a committee member (as described in 11.1.5.5) must occur within this week 1-4 period. 11.1.2.2 Weeks 4 – 7 11.1.2.2.1 The PFEC chair convenes an orientation meeting of the committee members to review the expectations of the faculty member relative to the current year of the tenure process, review previous evaluations, review faculty member’s class or work schedule, and determine availability of PFEC members to conduct worksite or classroom observations. All PFEC members sign a copy of the Form 1 (Confidentiality Agreement). No evaluation work should occur prior to the orientation meeting, where the Confidentiality Agreement will be signed. 11.1.2.2.2 The PFEC chair convenes a meeting of the PFEC and the evaluatee to review the expectations of the faculty member relative to the current year of the tenure process, review process timelines, review evaluation instruments and criteria, and schedule worksite or classroom observations. 11.1.2.2.3 The probationary tenure-track faculty member’s self- evaluation Faculty Evaluation Form 4A (F-4A) is completed and submitted to the PFEC chair. Probationary tenure-track faculty do not complete the Faculty Evaluation Form 4A (F-4A) during the first fall of employment as a full-time tenure-track faculty member. 11.1.2.2.4 Any member of the PFEC may request supporting documentation from the evaluatee in order to prepare for their worksite observation. 11.1.2.3 Weeks 7 – 12 11.1.2.3.1 Student evaluations are conducted and reports statistics and student comments are sent to the PFEC chair who then distributes these to all members of the PFEC and evaluatee. The PFEC may consider the report statistics and student comments as part of their evaluations. 11.1.2.3.2 PFEC members perform classroom/site observations, review evaluatee’s self-evaluation form ( F-4A), review other documents related to evaluatee’s job performance, and complete Faculty Evaluation Form 2A (F-2A), and if needed F-2DE (for online assignments) . PFEC members will forward their F-2 forms to the PFEC chair. 11.1.2.3.3 Any member of the PFEC may request additional supporting documentation from the evaluatee following a worksite observation. 11.1.2.4 Weeks 12 – 14 The PFEC chair shall distribute the peer evaluation forms (F-2A and F2DE, if necessary) to the PFEC members prior to the meetings listed below. 11.1.2.4.1 The PFEC meets without the evaluatee to evaluate the faculty member’s performance in all areas. The faculty member or the PFEC may request additional input; this additional input shall be limited to further worksite visitation(s), further discussion with the evaluatee, and/or the request for additional records/documents. 11.1.2.4.2 The PFEC will meet without the evaluatee to decide if the evaluatee has met the evaluation criteria and, if appropriate, to recommend a specific course of action to help the faculty member improve their performance. The PFEC will create a draft evaluation summary and employment recommendation using Faculty Evaluation Form 5A (F- 5A). 11.1.2.4.3 The PFEC chair shall distribute the peer evaluation forms (F-2A and F2DE, if necessary) to the evaluatee at least 3 working days prior to the meeting described in this section. The PFEC will meet with the evaluatee to share its draft evaluation summary and employment recommendation. PFEC makes revisions, if any, to its F-5A and shares the revised report with the probationary tenure-track faculty. 11.1.2.5 Week 14 – 16 11.1.2.5.1 The probationary tenure-track faculty member submits to the PFEC chair any optional narrative statement in response to the PFEC’s F-5A recommendations to be attached to the F-5A. 11.1.2.5.2 The PFEC chair will submit the following to the evaluatee’s immediate supervisor: completed evaluation conference report (F-5A), student evaluation summaries (F- 3A forms), peer evaluation forms (F-2A and F2DE forms), the evaluatee’s professional activities inventory (F-4B), and any written response to the evaluation by the evaluatee. The immediate supervisor then submits the forms to the CIO.