Documentation and record management Sample Clauses

Documentation and record management. All documentation, including drawings and operating and maintenance instruction manuals, are uniquely identified and cross-referenced with all related documents. Document deliverables are provided in electronic, searchable format (PDF) and includes all signatures obtained internally. Once the document deliverable has been accepted by the Employer, the Contractor provides, in addition to the electronic submission, one hardcopy version of the document.

Documentation and record management. All documentation produced by the Contractor complies with the latest Employer’s guide for technical writing - GGG-1299 Rev 0 - with date formats in accordance with ISO-8601 extended date format and measurements in metric units. • All documentation, including drawings and operating and maintenance instruction manuals, are uniquely identified and cross-referenced with all related documents. Document deliverables are provided in electronic, searchable format (PDF) and includes all signatures obtained internally. • Once the document deliverable has been accepted by the Employer, the Contractor provides, in addition to the electronic submission, one hardcopy version of the document. • Where required, the Contractor may be requested to supply a document in its originally compiled format i.e. “Word”, “Excel”, “Visio” to facilitate the Employer’s review or documentation updates. The Contractor provides, upon request, the documents in its originally compiled format. • All new drawings submitted by the Contractor conforms to the Employer’s drawing standard, KBA 0000 G00 1000 Revision Z2. • The Contractor requests sequential drawing and document numbers from the Employer (where applicable). • All new drawings are handed to the Employer in the electronic media (e.g. .dgn format) which is compatible to Microstation Version 7 (or higher) software program. • All new drawings are sized to metric paper size standards (A4, A3 etc.). • The Contractor identifies and provides the update requests for affected drawings, documents and procedures. • The Contractor corrects all identified documentation / configuration anomalies required to implement the works and notify the Project Manager of any other. • Programmes, prepared by the Contractor, for the works and accepted by the Project Manager are considered as records. • Records are kept, by the Contractor, identifying generally the activities on the Site, labour on the Site, Equipment on the Site, Subcontractor work on the Site, delivery of material to the Site, list of any instructions given, weather conditions encountered, and any delays encountered on the Site. • All drawings, data and technical documents supplied to the Project Manager, by the Contractor or his Sub-contractors, shall be in the English language with SI System of measurements. These requirements also apply to manufacturing drawings the Project Manager elects to review during the fabrication process. The drawings, data and technical documents shall be submitted...