Common use of Documentation and File Maintenance Clause in Contracts

Documentation and File Maintenance. 1. Case Files: shall be maintained for each participant served. Files shall reflect both quality services and regulatory compliance under this Contract in a format approved by County, which will include, but not be limited to, the following: a. Initial Referral form. b. Documentation of all correspondence in regards to the participant’s participation in the program, including any correspondence involving Subrecipient. c. Attendance records of participants (Monthly attendance reports). d. Documentation, including dates, of any problem occurrences reported by the EPP Worksite, VTR provider, or WEX Worksite. e. All correspondence related to a Workers’ Compensation injury. f. Participant Evaluations and feedback and communication from participants on their performance; feedbacks from EPP Worksite, WEX worksite or VTR provider on participant’s progress; feedbacks and input from WTW SSA Staff. g. Employment Verification Form.