Common use of Documentation and archiving obligation Clause in Contracts

Documentation and archiving obligation. For FMEAs, inspection plans, process monitoring guideline control charts, laboratory inspection instructions, measurement and inspection equipment, monitoring equipment and safety testing methods the period for documentation and archiving is 10 calendar years after replacement or invalidity, unless otherwise agreed. The same applies to initial sample inspection reports. The period of time for the archiving of documentary parts, for which documentation is obligatory, is at least 15 years after the last delivery of parts. The documents must be stored in such a way that they are protected against external influences (e.g. fire- proof). The documents must be handed to the Customer on request (see also "VDA Band 1 Dokumenta- tionspflichtige Teile bei Automobilherstellern und deren Zulieferanten“). In the case of parts, which are subject to the obligation of documentation and/or archiving in accordance with "VDA Band 1", the Supplier shall document, without any omissions, the quality assurance measures and results. Inspections to be carried out must be stipulated in appropriate instructions. All documentation such as specifications, manufacturing, work or instruction plans and all instructions and records must be marked with a "D".