Decision Making Procedures Clause Samples
The Decision-Making Procedures clause outlines the formal process by which parties make important choices or approvals under an agreement. It typically specifies who has authority to make decisions, how votes are cast or consensus is reached, and any required notice or documentation. For example, it may require a majority vote of a board or written consent from all partners before certain actions can be taken. This clause ensures that all parties understand and follow a clear, agreed-upon method for making significant decisions, thereby reducing confusion and potential disputes.
Decision Making Procedures. 14.1 The Steering Committee shall make all reasonable efforts to achieve agreement by consensus at all times. If consensus cannot be achieved, the Steering Committee may reach a decision in accordance with the procedures described below. The Steering Committee may decide to develop and adopt further rules of procedure where it deems it necessary and may decide to delegate powers where it deems it to be necessary to specific individuals or to sub- committees.
14.2 Where consensus on an issue cannot be achieved in the course of a meeting of the Steering Committee, a call to follow the decision making procedure set out in 14.3 below may be made by the Steering Committee Chair.
14.3 Where a call is made to follow the decision-making procedure set out in this 14.3 a subcommittee shall be appointed to consider the issue and make a recommendation. The subcommittee shall consist of 5 OEM Signatories in the case of matters relating to Sections 5 to 8 of the Voluntary Agreement and shall consist of 5 OEM Signatories and 5 Supporting Signatories in case of matters relating to Section 1 to 4 and 9 to 18 of the Voluntary Agreement. The terms of reference and timeframe for the subcommittee recommendation shall be set by the Steering Committee Chair.
14.4 The subcommittee shall report its recommendation to the Steering Committee in writing within the designated timeline. If the subcommittee is unable to reach an agreement by consensus within the designated timeline the Steering Committee can agree to appoint a mediator to assist the subcommittee in reaching a recommendation and set an extended timeline for the recommendation.
14.5 A recommendation of the subcommittee shall be referred back to the Steering Committee in plenary session, which shall again make all reasonable efforts to achieve agreement by consensus.
Decision Making Procedures. Where possible decisions will be made at meetings of the Committee. Each member will cast a deliberative vote. The Chairperson will have a casting vote in the event votes are tied.
Decision Making Procedures. The following provisions shall apply: o the determination of the Independent Expert shall be in writing and shall provide full written reasons for his or her decisions; o if either Party disagrees with the Independent Expert's determination, such dispute shall be finally settled in accordance with the dispute resolution procedure in accordance with the procedures set forth in Section 38 of the Contract; and o the Independent Expert shall be deemed not to be an arbitrator, but shall render his or her decision as an expert and the law relating to arbitration shall not apply to the Independent Expert or his or her determination or the procedure by which he or she reaches a decision.
Decision Making Procedures. Such coordination shall involve the Bank on matters relative to its operations and those of the Investment Facility.
Decision Making Procedures. The Joint Steering Committee shall form a quorum when two representatives of each Party are present. Decisions of the Joint Steering Committee shall be made by unanimous consent of the Parties, with each Party having a single vote, irrespective of the number of representatives actually in attendance at a meeting, or by written resolution signed by one designated representative of each of the Parties. Draft minutes shall be prepared and circulated to the Parties for approval and signature without undue delay after each Joint Steering Committee meeting. If any issue remains unresolved after *** following the formal consideration of such issue by the Joint Steering Committee, either Party may by written notice to the other refer that issue to the Chief Scientific Officer of NN and the Chief Executive Officer of IPH, who shall in good faith negotiate to resolve that issue within *** of such notice. Except with respect to the specific issues expressly identified in Section 3.4 (which shall be decided in accordance with the terms and conditions of that Section), in the event that said officers fail to reach agreement within ***, or for such other period as the Joint Steering Committee may agree, such issue shall be determined by ***, in the good faith exercise of its sole discretion and such determination shall be final and binding upon the Parties.
Decision Making Procedures. A. For all actions requiring City approval, the Housing Authority shall submit the request for approval and supporting information with a notice that bears a bold face legend substantially as follows: “Important: Your Response is Required in 10 Business Days.”
(1) The City shall respond in writing within 10 business days, except for actions that require approval by the City Council, in which case the Housing Authority shall submit its written request for approval and supporting information no later than 21 business days before the next regular meeting of the City Council. The City shall provide a response to the Housing Authority no later than 5 business days after the City Council’s meeting.
(2) The City’s response must include the basis for any objection and suggested modifications to obtain approval. For some issues, this Agreement identifies the number of days that the City shall have to respond. For other issues, the amount of response time shall be stated in the notice, and shall be proportionate to the type and magnitude of the decision and the need to keep the Project proceeding smoothly. For example, but not in limitation, the decision time for contract change orders from the Construction Manager shall be shorter than the time for review and approval of budgets.
C. If the Housing Authority does not receive a response within the specified number of days, it may send the City a notice of non-response. Following the giving of this notice, the City shall have an additional 5 business days in which to respond.
D. If the City does not respond within the period described in Section 2.4.C, the action shall be deemed approved by the City.
E. The procedure described in this Section 2.4 does not apply to: (1) emergency circumstances, or (2) situations where the fiscal impact is minimal and a near- immediate decision is necessary.
Decision Making Procedures. 11.10.1 The Board will operate on a consensus basis
11.10.2 Only Member Representatives have voting rights on the Board
Decision Making Procedures. All of the issues concerning the Decision making procedures (which regroup voting rules and quorum, veto rights and minutes of meetings) will be regulated by the Consortium Agreement signed by each of the beneficiaries.
Decision Making Procedures