Common use of Council Clause in Contracts

Council. (1) There shall be a council composed of voting representatives of member local governmental units as set forth in Section 4 above. (2) The Council shall meet every other month, provided there is business to conduct; the Annual Meeting will be held in September. The schedule of meetings may be amended by vote of the Council or by the Chairperson, when the Chairperson, in consultation with the Executive Director, determines that: (a) There is insufficient business to convene a meeting on the regularly scheduled date, in which case the meeting will be postponed to the next regularly scheduled date; or (b) Timely action of the Council is required in order to prevent a missed opportunity that is dependent upon Council action before the next regular meeting. (3) At the Annual Meeting, the Council shall elect the officers and the Executive Committee; adopt the Annual Budget and Work Program; establish a schedule of regular meetings for the upcoming fiscal year; and conduct other business as deemed appropriate. (4) The chairperson or any five voting representatives of the Council may call special meetings of the Council. Calls for special meetings shall be in writing to the Executive Director sufficiently in advance to accommodate the requirements for the publication of public meeting notices as required by Florida Statutes. (5) Written notice of Council meetings shall be provided to each representative by mail, email or other available electronic form, at the representative’s address as it appears on the records of the Council, at least seven (7) days prior to such meeting. The notice shall state the time, place, and the business to be transacted. Business transacted at all meetings shall be confined to the subject stated in the notice, except that business of an emergency nature requiring timely action of the Council may be acted upon provided that the nature of the emergency is first declared by the Chairperson and recorded in the minutes of the Council meeting. (6) Representatives entitled to cast one-third (1/3) of the total number of votes on the Council shall constitute a quorum at any Council meeting. When a quorum is present, the majority of the votes cast shall decide any question, other than Rules revision or amendment brought to a vote before the Council. (7) An appointing authority may designate a standing alternate for each of their voting representatives, who may attend in that voting member’s place. Alternates shall have the same rights as voting members, including making motions and voting. (8) Each voting representative on the Council shall have one (1) vote on all matters under consideration. (9) All official meetings of the Council shall be open to the public as required by the Florida Sunshine Law, chapter 286, F.S., and shall meet the requirements of the applicable sections of the Florida Administrative Procedures Act, chapter 120, F.S.

Council. (1) There Each Party shall be appoint one authorized representative who together shall form the Council. Each Party may appoint a council composed of voting representatives of member local governmental units as set forth in Section 4 above. (2) The Council shall meet every other month, provided there is business to conduct; the Annual Meeting will be held in Septemberdeputy or a proxy. The schedule of meetings may be amended by vote of the Council or by the Chairperson, when the Chairperson, in consultation with the Executive Director, determines that: (a) There is insufficient business to convene a At its first meeting on the regularly scheduled date, in which case the meeting will be postponed to the next regularly scheduled date; or (b) Timely action of the Council is required in order to prevent a missed opportunity that is dependent upon Council action before the next regular meeting. (3) At the Annual Meeting, the Council shall elect the officers a chair and the Executive Committee; adopt the Annual Budget and Work Program; establish one Deputy for a schedule period of regular meetings two (2) years renewable once for the upcoming fiscal year; and conduct other business as deemed appropriate. a maximum term of four (4) The chairperson or any five voting representatives of the Council may call special meetings of the Councilyears. Calls for special meetings shall be in writing to the Executive Director sufficiently in advance to accommodate the requirements for the publication of public meeting notices as required by Florida Statutes. (5) Written notice of Council meetings shall be provided to each representative convened by mail, email or other available electronic form, at the representative’s address as it appears on the records of the Council, chair who shall give at least seven twenty-one (721) calendar days prior to such meeting. The written notice shall state the time, place, and the business to be transacted. Business transacted at all meetings shall be confined to the subject stated Council members and who shall include the agenda and all supporting documents in the notice, except that business of an emergency nature requiring timely action . Shorter notice may be given subject to prior approval thereof by all Council members. Minutes of the Council may be acted upon provided that the nature of the emergency is first declared by the Chairperson and recorded in the minutes of the Council meeting. (6) Representatives entitled to cast one-third (1/3) of the total number of votes on the Council shall constitute a quorum at any Council meeting. When a quorum is present, the majority of the votes cast shall decide any question, other than Rules revision or amendment brought to a vote before the Council. (7) An appointing authority may designate a standing alternate for each of their voting representatives, who may attend in that voting member’s place. Alternates shall have the same rights as voting members, including making motions and voting. (8) Each voting representative on the Council shall have one (1) vote on all matters under consideration. (9) All official meetings of the Council shall be open sent by the chair to all Council members within ten (10) calendar days following the meeting. They shall be considered as accepted if within ten (10) calendar days from receipt no Council member has objected in writing to the public chair. The Council shall meet as required often as necessary in person or by teleconference in such places as it shall decide, but at least once per year in person. The Council may invite experts without voting rights if it deems appropriate. Universities, Research Institutions and Industries who are not yet Parties may attend Council meetings as observers without voting rights subject to prior authorization by the Florida Sunshine Lawchair and subject to their written agreement to comply with the confidentiality provisions defined in Article 9 hereunder. The Council shall in particular: Define the mandate of, chapter 286select and appoint the Technical Director of the gLite Collaboration in accordance with procedures defined by the Council; Approve and assign Cooperative Activities; Approve proposals for responses to calls for proposals by the EC if submitted as a Collaboration activity; Decide on specific conditions for accession; Decide on the consequences of withdrawals; Adopt proposals to the Parties for amendments to this CA and amend the CA; Decide upon the termination of this CA; Take such other decisions as may be necessary to fulfil the purpose the CA. A Full Member of the Council will be those Parties who, F.S.during EGEE-III, have contributed more than 2 FTE/year of unfunded effort across the JRA1 and SA3 activities. Other Parties, having contributed less than this effort will initially be Associate members of the Council. This status should be reviewed annually, or on request of a Party should the effort provided by that Party be increased above the threshold. Each Full Member will have one vote in the Council. Associate members will have no voting right. Decisions shall be taken by a majority of fifty percent (50%) of the votes cast with the following exceptions: Decisions under point a) above require a majority of two thirds (2/3) of the votes cast. For decisions on points d), f), and g), the Council shall meet the requirements make its best endeavours to reach unanimity. If unanimity cannot reasonably be reached decisions shall be taken by a majority of two thirds (2/3) of the applicable sections votes cast. Decisions shall be taken by a majority of fifty percent (50%) of the Florida Administrative Procedures Actvotes cast except for decisions under point a) above which require a majority of two thirds (2/3) of the votes cast. For decisions on points d), chapter 120f), F.S.and g), the Council shall make its best endeavours to reach unanimity. If unanimity cannot reasonably be reached decisions shall be taken by a majority of two thirds (2/3) of the votes cast. Any decision shall be subject to a quorum of two thirds of the possible votes being effectively cast. In case this quorum is not reached, another extraordinary Council meeting may be convened within thirty (30) calendar days where the decision may be re-submitted to a vote.

Council. (1) There shall be a council composed of voting representatives of member local governmental units as set forth in Section 4 above. (2) The Council shall meet every other month, provided there is business to conduct; the Annual Meeting will of the Council shall be held in SeptemberSeptember of each year. (3) At the Annual Meeting, the Council shall elect the officers and the Executive Committee; adopt the Annual Budget and Work Program; establish a schedule of regular meetings for the upcoming fiscal year; and conduct other business as deemed appropriate. The schedule of meetings may be amended by vote of the Council or by the Chairperson, when the Chairperson, in consultation with the Executive Director, determines that: (a) There is insufficient business to convene a meeting on the regularly scheduled date, in which case case, the meeting will be postponed to the next regularly scheduled date; or (b) Timely action of the Council is required in order to prevent a missed opportunity that is dependent upon Council action before the next regular meeting. (3) At the Annual Meeting, the Council shall elect the officers and the Executive Committee; adopt the Annual Budget and Work Program; establish a schedule of regular meetings for the upcoming fiscal year; and conduct other business as deemed appropriate. (4) The chairperson or any five voting representatives of the Council may call special meetings of the Council. Calls for special meetings shall be in writing to the Executive Director sufficiently in advance to accommodate the requirements for the publication of public meeting notices as required by Florida Statutes. (5) Written notice of Council meetings shall be provided to each representative by mail, email or other available electronic form, at the representative’s address as it appears on the records of the Council, at least seven (7) days prior to such meeting. The notice shall state the time, place, and the business to be transacted. Business transacted at all meetings shall be confined to the subject stated in the notice, except that business of an emergency nature requiring timely action of the Council may be acted upon provided that the nature of the emergency is first declared by the Chairperson and recorded in the minutes of the Council meeting. (6) Representatives entitled to cast one-third (1/3) of the total number of votes on the Council shall constitute a quorum at any Council meeting. When a quorum is present, the majority of the votes cast shall decide any question, other than Rules revision or amendment brought to a vote before the Council. (7) An The appointing authority may designate a standing alternate for each of their voting representativesmembers, who may attend in that voting member’s place. Alternates shall have the same rights as voting members, including making motions and voting. (8) Each voting representative on the Council shall have one (1) vote on all matters under consideration. (9) All official meetings of the Council shall be open to the public as required by the Florida Sunshine Law, chapter 286, F.S., and shall meet the requirements of the applicable sections of the Florida Administrative Procedures Act, chapter 120, F.S.