Common use of Cost Reconciliation and Allocation Base Update Clause in Contracts

Cost Reconciliation and Allocation Base Update. All Parties agree that a semiannual reconciliation of budgeted and actual costs and update of the allocation bases will be completed in accordance with the following process. Partners will provide the Central Iowa LWDB with the following information no later than 30 days after the end of each quarter, as applicable: • Quarterly cost information and documentation of the actual costs charged for reimbursement through the IFA, • Updated staffing information (per the 1st day of the 1st month of each quarter), and Upon receipt of the above information, the Central Iowa LWDB will: • Compare budgeted costs to actual costs, • Update the allocation bases, and • Apply the updated allocation bases, as described in the Cost Allocation Methodology section above, to determine the actual costs allocable to each partner. • The Central Iowa LWDB will prepare an updated budget document showing cost adjustments and provide an invoice for each Partner with the actual costs allocable to each Partner for the quarter and send a copy of the updated budget to all Parties no later than 45 days after the end of each quarter. • Iowa Workforce Development will submit the invoices and manage all financial activities related to collections and cash management for work they contract or authorize for the benefit of IWD programs, as well as sub-leases and tenants associated with those agreements. All sub-lease agreements between IWD and sub-tenants/users are strictly between IWD and the sub-tenant or sub-▇▇▇▇▇▇. The CIWDB has no liability or responsibility related to those binding relationships. • The Partners understand that the timeliness of the preparation and submission of invoices and adjusted budgets is contingent upon the timeliness of each Partner in providing the necessary cost information. • Upon receipt of the invoice and adjusted budget, each Partner will review both documents and will submit payment to Iowa Workforce Development no later than 30 days following receipt. Payment of the invoice signifies agreement with the costs in the adjusted budget. • Partners will communicate any disputes with costs in the invoice or the adjusted budget to the Central Iowa LWDB in writing. The Central Iowa LWDB will review the disputed cost items and respond accordingly to the Partner and LWDB within 15 days of receipt of notice of the disputed costs. When necessary, the Central Iowa LWDB will revise the invoice and the adjusted budget upon resolution of the dispute. • Disputes related to Sub-leases or sub-tenant agreements with Iowa Workforce Development should be directed to IWD. The Central Iowa LWDB will not intervene and that mediation. American Job Center infrastructure costs are defined as non-personnel costs that are necessary for the general operation of the American Job Center, including, but not limited to: • Rental of the facilities; • Utilities and maintenance; • Equipment, including assessment-related products and assistive technology for individuals with disabilities; and, • Technology to facilitate access to the American Job Center, including technology used for the center’s planning and outreach activities. All Parties to this MOU and IFA recognize that infrastructure costs are applicable to all required Partners, whether they are physically located in the IowaWORKS Center or not. Each partner’s contributions to these costs, however, may vary, as these contributions are based on the proportionate use and relative benefit received, consistent with the Partner programs’ authorizing laws and regulations and the Uniform Guidance. Partners funding the costs of infrastructure according to this IFA are the same as identified in Partners/ Parties to this Agreement Attachment B. The Des Moines IowaWORKS Center’s infrastructure budget is identified in Attachment L.

Cost Reconciliation and Allocation Base Update. All Parties agree that a semiannual reconciliation of budgeted and actual costs and update of the allocation bases will be completed in accordance with the following process. Partners will provide the Central Iowa {insert name of LWDA} LWDB with the following information no later than 30 {insert number} days after the end of each quarter, as applicable: • Quarterly cost information and documentation of the actual costs charged for reimbursement through the IFAcosts, • Updated staffing information (per the 1st day of the 1st month of each quarter), and Actual customer participation numbers (per the last day of the last month of each quarter). Upon receipt of the above information, the Central Iowa {insert name of LWDA} LWDB will: • Compare budgeted costs to actual costs, • Update the allocation bases, and • Apply the updated allocation bases, as described in the Cost Allocation Methodology section above, to determine the actual costs allocable to each partner. • The Central Iowa {insert name of LWDA} LWDB will prepare an updated budget document showing cost adjustments and provide will prepare an invoice for each Partner with the actual costs allocable to each Partner for the quarter quarter. The {insert name of LWDA} LWDB will submit the invoices to the Partners and send a copy of the updated budget to all Parties no later than 45 {insert number} days after the end of each quarter. • Iowa Workforce Development will submit the invoices and manage all financial activities related to collections and cash management for work they contract or authorize for the benefit of IWD programs, as well as sub-leases and tenants associated with those agreements. All sub-lease agreements between IWD and sub-tenants/users are strictly between IWD and the sub-tenant or sub-▇▇▇▇▇▇. The CIWDB has no liability or responsibility related to those binding relationships. • The Partners understand that the timeliness of the {insert name of LWDA} ▇▇▇▇’s preparation and submission of invoices and adjusted budgets is contingent upon the timeliness of each Partner in providing the necessary cost information. • For Partners that advance funds to the local area, the {insert name of LWDA} LWDB will only send a copy of the updated budget. Upon receipt of the invoice and adjusted budget, each Partner will review both documents and will submit payment to Iowa Workforce Development the {insert name of LWDA} LWDB will no later than 30 {insert number} days following receipt. Payment of the invoice signifies agreement with the costs in the adjusted budget. • For Partners that advance funds to the local area, the {insert name of LWDA} LWDB may draw down funds for quarterly payments upon approval via email of the reconciled budget. Partners will communicate any disputes with costs in the invoice or the adjusted budget to the Central Iowa {insert name of LWDA} LWDB in writing. The Central Iowa {insert name of LWDA} LWDB will review the disputed cost items and respond accordingly to the Partner and LWDB within 15 {insert number} days of receipt of notice of the disputed costs. When necessary, the Central Iowa {insert name of LWDA} LWDB will revise the invoice and the adjusted budget upon resolution of the dispute. • Disputes related to Sub-leases or sub-tenant agreements with Iowa Workforce Development should be directed to IWD. The Central Iowa LWDB will not intervene and that mediation. Infrastructure Funding Agreement American Job Center infrastructure costs are defined as non-personnel costs that are necessary for the general operation of the American Job Center, including, but not limited to: • Rental of the facilities; • Utilities and maintenance; • Equipment, including assessment-related products and assistive technology for individuals with disabilities; and, • Technology to facilitate access to the American Job Center, including technology used for the center’s planning and outreach activities. All Parties to this MOU and IFA recognize that infrastructure costs are applicable to all required Partners, whether they are physically located in the IowaWORKS Center or not. Each partner’s contributions to these costs, however, may vary, as these contributions are based on the proportionate use and relative benefit received, consistent with the Partner programs’ authorizing laws and regulations and the Uniform Guidance. Partners Partners funding the costs of infrastructure according to this IFA are the same as identified in Partners/ Parties to this Agreement Attachment B. Infrastructure Budget The Des Moines {insert name of office} IowaWORKS Center’s infrastructure budget is identified in Attachment L.L. Cost Allocation Methodology All Parties agree that the cost allocation methodology for this IFA will be the same as described in the Cost Allocation Methodology section on page 16 of the MOU.

Cost Reconciliation and Allocation Base Update. All Parties parties agree that a semiannual quarterly reconciliation of budgeted and actual costs and update of the allocation bases will be completed in accordance with the following process. : a. Partners will provide the Central Iowa LWDB SWIB (or designee) with the following information no later than 30 15 days after the end of each quarter, as applicable: • : i. Quarterly cost information and documentation of the actual costs charged for reimbursement through the IFAcosts, • and ii. Updated staffing information (per the 1st day of the 1st month of each quarter), and . b. Upon receipt of the above information, the Central Iowa LWDB SWIB (or designee) will: • : i. Compare budgeted costs to actual costs, • , ii. Update the allocation basesbasis, and • and iii. Apply the updated allocation bases, as described in the “Cost Allocation Methodology Methodology” section above, to determine the actual costs allocable to each partner. iv. • The Central Iowa LWDB SWIB (or designee) will prepare an updated budget document showing cost adjustments and provide will prepare an invoice for each Partner partner with the actual costs cost allocable to each Partner partner for the quarter quarter. v. The SWIB (or designee) will submit the invoices to the partners and send a copy of the updated budget to all Parties parties no later than 45 days after the end of each quarter. • Iowa Workforce Development will submit the invoices and manage all financial activities related to collections and cash management for work they contract or authorize for the benefit of IWD programs, as well as sub-leases and tenants associated with those agreements. All sub-lease agreements between IWD and sub-tenants/users are strictly between IWD and the sub-tenant or sub-▇▇▇▇▇▇. The CIWDB has no liability or responsibility related to those binding relationships. • The Partners partners understand that the timeliness of the SWIB’s (or designee’s) preparation and submission of invoices and adjusted budgets is contingent upon the timeliness of each Partner partner in providing the necessary cost information. vi. • Upon receipt of the invoice and adjusted budget, each Partner partner will review both documents and will submit payment to Iowa Workforce Development the SWIB (or designee) no later than 30 15 days following receipt. Payment of the invoice signifies agreement with the costs in the adjusted budget. vii. • Partners will communicate any disputes with costs in the invoice or the adjusted budget to the Central Iowa LWDB SWIB (or designee) in writing. The Central Iowa LWDB SWIB (or designee) will review the disputed cost items and respond accordingly to the Partner and LWDB partner within 15 10 days of receipt of notice of the disputed costs. When necessary, the Central Iowa LWDB SWIB (or designee) will revise the invoice and the adjusted budget upon resolution of the dispute. • Disputes related to Sub-leases or sub-tenant agreements with Iowa Workforce Development should be directed to IWD. The Central Iowa LWDB will not intervene and that mediation. American Job Center infrastructure costs are defined as non-personnel costs that are necessary for the general operation of the American Job Center, including, but not limited to: • Rental of the facilities; • Utilities and maintenance; • Equipment, including assessment-related products and assistive technology for individuals with disabilities; and, • Technology to facilitate access to the American Job Center, including technology used for the center’s planning and outreach activities. All Parties to this MOU and IFA recognize that infrastructure costs are applicable to all required Partners, whether they are physically located in the IowaWORKS Center or not. Each partner’s contributions to these costs, however, may vary, as these contributions are based on the proportionate use and relative benefit received, consistent with the Partner programs’ authorizing laws and regulations and the Uniform Guidance. Partners funding the costs of infrastructure according to this IFA are the same as identified in Partners/ Parties to this Agreement Attachment B. The Des Moines IowaWORKS Center’s infrastructure budget is identified in Attachment L..

Cost Reconciliation and Allocation Base Update. All Parties agree that a semiannual quarterly reconciliation of budgeted and actual costs and update of the allocation bases will be completed in accordance with the following process. : ❖ Partners will provide the Central Iowa LWDB NWPA Job Connect with the following information no later than 30 thirty (30) days after the end of each quarter, as applicable: • o Quarterly cost information and documentation of the actual costs charged for reimbursement through the IFAcosts, • o Updated staffing information (per the 1st day of a new program year and the 1st day of each subsequent quarter), and o Actual customer participation numbers (per the last day of the last month of each quarter), and . ❖ Upon receipt of the above information, the Central Iowa LWDB NWPA Job Connect, or Fiscal Agent, will provide an Operating Budget Financial Status Report on or before 45 days after the end of the quarter. ❖ Upon receipt of the above information, NWPA Job Connect will: • o Compare budgeted costs to actual costs, • : o Update the allocation bases, and • o Apply the updated allocation bases, as described in the Cost Allocation Methodology section above, to determine the actual costs allocable to each partner. • ❖ The Central Iowa LWDB NWPA Job Connect or Fiscal Agent will prepare an updated budget document showing cost adjustments and provide will prepare an invoice invoiced for each Partner partner with the actual costs allocable to each Partner partner for the quarter quarter. ❖ The NWPA Job Connect or Fiscal Agent will submit the invoices to the partners and send a copy of the updated budget to all Parties parties no later than 45 forty-five (45) days after the end of each quarter. • Iowa Workforce Development will submit the invoices and manage all financial activities related to collections and cash management for work they contract or authorize for the benefit of IWD programs, as well as sub-leases and tenants associated with those agreements. All sub-lease agreements between IWD and sub-tenants/users are strictly between IWD and the sub-tenant or sub-▇▇▇▇▇▇. The CIWDB has no liability or responsibility related to those binding relationships. • The Partners partners understand that the timeliness of the preparation and submission of invoices and adjusted budgets budget is contingent upon the timeliness of each Partner in partner providing the necessary cost information. • Upon receipt of the invoice and adjusted budget, each Partner will review both documents and will submit payment to Iowa Workforce Development no later than 30 days following receipt. Payment of the invoice signifies agreement with the costs in the adjusted budget. • ❖ Partners will communicate any disputes with costs in the invoice or the adjusted adjust budget to the Central Iowa LWDB NWPA Job Connect in writing. The Central Iowa LWDB NWPA Job Connect will review the disputed cost items and respond accordingly to the Partner partner and LWDB NWPA Job Connect within 15 ten (10) days of receipt of notice of the disputed costs. When necessary, the Central Iowa LWDB NWPA Job Connect will revise the invoice and the adjusted budget upon resolution of the dispute. • Disputes related to Sub-leases or sub-tenant agreements with Iowa Workforce Development should be directed to IWD. The Central Iowa LWDB will not intervene and that mediation. American Job Center infrastructure costs are defined as non-personnel costs that are necessary for the general operation of the American Job Center, including, but not limited to: • Rental of the facilities; • Utilities and maintenance; • Equipment, including assessment-related products and assistive technology for individuals with disabilities; and, • Technology to facilitate access to the American Job Center, including technology used for the center’s planning and outreach activities. All Parties to this MOU and IFA recognize that infrastructure costs are applicable to all required Partners, whether they are physically located in the IowaWORKS Center or not. Each partner’s contributions to these costs, however, may vary, as these contributions are based on the proportionate use and relative benefit received, consistent with the Partner programs’ authorizing laws and regulations and the Uniform Guidance. Partners funding the costs of infrastructure according to this IFA are the same as identified in Partners/ Parties to this Agreement Attachment B. The Des Moines IowaWORKS Center’s infrastructure budget is identified in Attachment L..