Common use of Budget Template Clause in Contracts

Budget Template. Expenditure under the terms of this Grant must be supported by a breakdown of costs incurred. As a minimum, the following must be submitted against claims relating to each of the payment types: Type Evidence Frequency of Invoice Salary Payroll details, including Staff Time Sheet STS1 (attached as Annex A) and the ESF hourly rate template (attached as Annex B) for each member of staff As per the Grant Letter Travel and Subsistence Costs Copies of tickets purchased, e-mail confirmation, mileage claim forms, parking tickets, receipts for accommodation and subsistence costs As per the Grant Letter Running Costs and Other Costs Evidence of expenditure e.g. copies of invoices As per the Grant Letter This is not an exhaustive list and further advice is available from the CFO Finance Team (via email: xxx-xxxxxxx@xxxx.xxx.xxx.xx) The Authority shall only make payments relating to the Grant Funding on the basis of actual expenditure incurred by the Recipient in relation to the Purpose of the Grant Agreement. The Recipient is required to evidence all actual costs claimed. Where advance payments are made by the Authority, the Recipient must ensure they submit a valid invoice in accordance with the frequency detailed in the Grant Letter. A reconciliation of advance payments will be undertaken by the Authority in accordance with the frequency detailed in the Grant Letter and the Recipient shall be required to submit all evidence in relation to actual costs claimed. In the event that the Recipient is unable to evidence costs claimed, whether payments are made in advance or in arrears, the Authority reserves the right to take the action stated in Clause 5.3. Copies of bank statements may be required to confirm actual expenditure in some cases. In order for any payment to be made by the Authority to the Recipient during the Grant Period or the Reconciliation Period the evidence detailed above must be submitted to the Authority in accordance with clause 5 (Timing of Grant). The Recipient must also provide any reporting requirements as detailed in Schedule 3 (In-Year Report Monitoring Information Requirements). The Authority reserves the right to withhold payment of any or all of the Grant should the Recipient not meet this requirement.

Budget Template. Expenditure under the terms of this Grant must be supported by a breakdown of costs incurred. As a minimum, the following follow ing must be submitted against claims relating to each of the payment types: Type Evidence Frequency of Invoice Salary Payroll details, including Staff Time Sheet STS1 (attached as Annex A) and the ESF hourly rate template (attached as Annex B) for each member of staff As per the Grant Letter Travel and Subsistence Costs Copies of tickets purchased, e-mail confirmation, mileage claim forms, parking tickets, receipts for accommodation and subsistence costs As per the Grant Letter Running Costs and Other Costs Evidence of expenditure e.g. copies of invoices As per the Grant Letter This is not an exhaustive list and further advice is available from the CFO Finance Team (via email: xxx-xxxxxxx@xxxx.xxx.xxx.xx) The Authority shall only make payments relating to the Grant Funding on the basis of actual expenditure incurred by the Recipient in relation to the Purpose of the Grant Agreement. The Recipient is required to evidence all actual costs claimed. Where advance payments are made by the Authority, the Recipient must ensure they submit a valid invoice in accordance with the frequency detailed in the Grant Letter. A reconciliation of advance payments will be undertaken by the Authority in accordance with the frequency detailed in the Grant Letter and the Recipient shall be required to submit all evidence in relation to actual costs claimed. In the event that the Recipient is unable to evidence costs claimed, whether payments are made in advance or in arrears, the Authority reserves the right to take the action stated in Clause 5.3. Copies of bank statements may be required to confirm actual expenditure in some cases. In order for any an y payment to be made by the Authority to the Recipient Rec ipient during the Grant Period or the Reconciliation Period the evidence detailed above must be submitted to the Authority in accordance with clause 5 (Timing of Grant). The Recipient must also provide any an y reporting requirements as detailed in Schedule 3 (In-Year Report Monitoring Information Requirements). The Authority reserves the right to withhold w ithhold payment of any or all of the Grant Gra nt should the Recipient not meet this requirement.