Common use of Billing Frequency Clause in Contracts

Billing Frequency. See Cooperative Law Enforcement Agreement Provisions II-H and III-B for additional information. A. The Sheriff’s Office shall furnish the U.S. Forest Service an itemized statement quarterly for expenditures as specified above. B. Each statement shall display the Sheriff’s Office’s actual expenditures to date of the invoice, for each separate cost element as documented in the Operating and Financial Plan. The invoice should be forwarded as follows: S ubmit original invoice to: ▇▇▇▇ ▇▇▇▇▇▇, Law Enforcement Officer Stanley Ranger Station ▇▇ ▇▇ ▇▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ Invoices should be short in length (i.e., 2 pages at most), but contain the following information in order to reduce the possibility of payment delays: your signature, your name, invoice date, invoice number, agreement number, period of performance, description of goods provided or services performed, dates of service, and amount of payment request. C. The following is a breakdown of the total estimated costs associated with this Operating Plan. Patrol Activities $5,000.00 100 Special Enforcement Situations 0 D. Any remaining funding in this Operating Plan may be carried forward to the next fiscal year and may be available to spend through the term of the Cooperative Law Enforcement Agreement, or de-obligated at the request of the U.S. Forest Service. Any funds not spent at the end of the 5-year Cooperative Law Enforcement Agreement will be de-obligated. See Cooperative Law Enforcement Agreement Provision IV-C. E. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. In witness whereof, the parties hereto have executed this Operating Plan as of the last date written below. ▇▇▇▇▇ ▇. ▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇ ▇▇▇▇▇▇ County Sheriff’s Office Date ▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇ County Board of Commissioners Date ▇▇▇ ▇▇▇▇▇▇▇, Forest Supervisor U.S. Forest Service, Sawtooth National Forest Date ▇▇▇▇▇ ▇▇▇▇▇▇, Special Agent in Charge U.S. Forest Service, Intermountain Region Date The authority and format of this agreement have been reviewed and approved for signature. (17-LE-11041403-007 Mod 005) Digitally signed by ▇▇▇▇▇ ▇▇▇▇▇ Date: 2020.09.30 09:15:34 -07'00' ▇▇▇▇▇ ▇▇▇▇▇ U.S. Forest Service Grants Management Specialist Date F ire Emergencies: During fire emergencies, the Forest Service will reimburse the County for actual costs incurred while the County is providing assistance requested by either the Agency Administrator or Incident Commander. Reimbursement for personnel wages and services are based upon the information in the resource order and must identify the number of roadblocks, number of personnel required, hours and time frame required and must be ordered by the Incident Commander or Agency Administrator. A copy of the resource order generated for the request for assistance will be provided by FS dispatch to the County. It is critically important that the Incident Management Team, Agency Administrator, and the Sheriff /County Official agree to what emergency services are needed and listed in the Resource Order and Incident Action Plans for each day until this resource is no longer required. Upon request of the Agency Administrator or Incident Commander, a County designated Liaison(s) to the fire incident(s) may be established. The liaison will be requested via an incident resource order. The Liaison(s) primary duties, on behalf of the County Sheriff, will be to attend public meetings, planning and Incident Command meetings. Eligible costs for reimbursement will include personnel time. If meals and lodging are required for county officials, authorization must be documented using the standard fire meals and lodging authorization forms provided by the host fire unit. Cooperator personnel directly assigned to the incident by a resource order will be entitled to meals that are provided on the incident. Administrative support (e.g. posting incident time, delivering meals, ▇▇▇▇ preparation, etc.) will be reimbursed on an actual cost basis. The County will prepare and submit an itemized accounting of actual cost as part of the reimbursement request. What is not eligible for reimbursement? 1. Law enforcement duties that are within the normal jurisdictional responsibilities such as enforcement, patrols, evacuation. 2. Automotive repairs, tires, and services are covered in the prevailing wage rate as identified in the AOP Provision ▇. ▇. ▇ ▇▇▇▇▇▇ Protocol: Documentation required to be submitted by the County to the FS for payment processing:  Resource Order. Resource order will state what kind of assistance is ordered, how many people requested, and the time period for the services as ordered by the IC or Agency Administrator.  Copy of Law Enforcement Agreement and Operating Plan.  DUNS number.  Active status in System for Award Management (▇▇▇).  Tax ID number.  Breakout of actual costs: o Salary – Daily Crew Time Reports, Payroll summary by hours per day or timesheets of personnel. o Supplies – Copies of receipts with date and description of items purchased and FS authorization (S# or FS Signature) for purchase.

Billing Frequency. See Cooperative Law Enforcement Agreement Provisions II-H and III-B for additional information. A. The Sheriff’s Office shall furnish Cooperator will submit invoices for reimbursement of services provided under Section II of this agreement monthly or quarterly, at the U.S. discretion of the Cooperator. USDA Forest Service an itemized statement quarterly for expenditures as specified above. B. Each statement shall display the Sheriff’s Office’s actual expenditures to date of the invoice, for each separate cost element as documented in the Operating Albuquerque Service Center Payment-Grants and Financial Plan. The invoice should be forwarded as follows: S ubmit original invoice to: Agreements ▇▇▇▇ ▇▇▇▇▇▇, Law Enforcement Officer Stanley Ranger Station ▇▇ ▇▇ ▇▇▇ ▇▇▇ ▇▇ ▇▇▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ Invoices Email: ▇▇.▇▇.▇▇▇_▇▇@▇▇▇▇.▇▇▇ The Cooperator will prepare an itemized statement for each invoice submitted to the Albuquerque Service Center. The statement will be in sufficient detail to allow the Forest Service to verify expenditures authorized. The itemized statement for reimbursement will also include the following information: 1. Areas patrolled and miles traveled on NFS lands. 2. Person hours worked in NFS patrol areas. 3. Copies of completed Daily Activity Reports. 4. Copies of invoice submitted. By execution of this modification, Multnomah County certifies that the individuals listed in this document as representatives of Multnomah County, are authorized to act in their respective areas for matters related to this instrument. The statement and invoice should be short in length (i.e., 2 pages at most), but contain sent to the following information address: USDA Forest Service, Law Enforcement & Investigations Southwest Washington Zone ATTN: ▇▇▇▇▇▇ ▇▇▇▇ – Patrol Captain ▇▇▇ ▇ ▇▇▇ ▇▇▇▇▇▇ #▇▇▇ ▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ Or to the following e-mail address ▇▇▇▇▇▇.▇.▇▇▇▇@▇▇▇▇.▇▇▇ B. Reimbursement of services provided under Section V-B-1 and V-B-3 of this agreement, shall be made at the rates specified in order Section I-B. C. For reimbursement of services provided under Section V-B-2 of this agreement the following billing procedures will be used. Incident management personnel will prepare an Emergency Use Invoice and upon concurrence of the Cooperator, will submit the invoice for payment along with all required documentation using normal incident business procedures. The designated representative, Incident Management Team official, or a designated forest incident business official will approve the invoice and submit to reduce the possibility Albuquerque Service Center, Incent Finance for payment along with a copy of payment delays: your signature, your name, invoice date, invoice number, agreement number, period of performance, description of goods provided or services performed, dates of service, and amount of payment requestthe current Operating Plan. C. D. The following is a breakdown of the total estimated costs associated with this Annual Operating Plan. Patrol Activities $5,000.00 100 30,360.00 N/A Equipment $1,000.00 (from Patrol Activities amount) N/A Special Enforcement Situations 0$0 N/A D. E. Any remaining funding in this Annual Operating Plan may be carried forward to the next fiscal year and may will be available to spend through the term of the Cooperative Law Enforcement Agreement, or de-obligated deobligated at the request of the U.S. Forest Service. Any funds not spent at the end of the 5-year Cooperative Law Enforcement Agreement will be de-obligated. See Cooperative Law Enforcement Agreement Provision IV-C.D. E. F. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. In witness whereof, the parties hereto have executed this Operating Plan as of the last date written below. ▇▇▇▇▇ ▇. ▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇ ▇▇▇▇▇▇ County Sheriff’s Office Date ▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇ County Board of Commissioners Date ▇▇▇ ▇▇▇▇▇▇▇, Forest Supervisor U.S. Forest Service, Sawtooth National Forest Date ▇▇▇▇▇ ▇▇▇▇▇▇, Special Agent in Charge U.S. Forest Service, Intermountain Region Date The authority and format of this agreement have been reviewed and approved for signature. (17-LE-11041403-007 Mod 005) Digitally signed by ▇▇▇▇▇ ▇▇▇▇▇ Date: 2020.09.30 09:15:34 -07'00' ▇▇▇▇▇ ▇▇▇▇▇ U.S. Forest Service Grants Management Specialist Date F ire Emergencies: During fire emergencies, the Forest Service will reimburse the County for actual costs incurred while the County is providing assistance requested by either the Agency Administrator or Incident Commander. Reimbursement for personnel wages and services are based upon the information in the resource order and must identify the number of roadblocks, number of personnel required, hours and time frame required and must be ordered by the Incident Commander or Agency Administrator. A copy of the resource order generated for the request for assistance will be provided by FS dispatch to the County. It is critically important that the Incident Management Team, Agency Administrator, and the Sheriff /County Official agree to what emergency services are needed and listed in the Resource Order and Incident Action Plans for each day until this resource is no longer required. Upon request of the Agency Administrator or Incident Commander, a County designated Liaison(s) to the fire incident(s) may be established. The liaison will be requested via an incident resource order. The Liaison(s) primary duties, on behalf of the County Sheriff, will be to attend public meetings, planning and Incident Command meetings. Eligible costs for reimbursement will include personnel time. If meals and lodging are required for county officials, authorization must be documented using the standard fire meals and lodging authorization forms provided by the host fire unit. Cooperator personnel directly assigned to the incident by a resource order will be entitled to meals that are provided on the incident. Administrative support (e.g. posting incident time, delivering meals, ▇▇▇▇ preparation, etc.) will be reimbursed on an actual cost basis. The County will prepare and submit an itemized accounting of actual cost as part of the reimbursement request. What is not eligible for reimbursement? 1. Law enforcement duties that are within the normal jurisdictional responsibilities such as enforcement, patrols, evacuation. 2. Automotive repairs, tires, and services are covered in the prevailing wage rate as identified in the AOP Provision ▇. ▇. ▇ ▇▇▇▇▇▇ Protocol: Documentation required to be submitted by the County to the FS for payment processing:  Resource Order. Resource order will state what kind of assistance is ordered, how many people requested, and the time period for the services as ordered by the IC or Agency Administrator.  Copy of Law Enforcement Agreement and Operating Plan.  DUNS number.  Active status in System for Award Management (▇▇▇).  Tax ID number.  Breakout of actual costs: o Salary – Daily Crew Time Reports, Payroll summary by hours per day or timesheets of personnel. o Supplies – Copies of receipts with date and description of items purchased and FS authorization (S# or FS Signature) for purchase.

Billing Frequency. See Cooperative Law Enforcement Agreement Provisions II-H and III-B for additional information. A. The County Sheriff’s Office will furnish monthly to the U.S. Forest Service, an itemized billing for reimbursement and a completed Cooperative Law Enforcement Activity Report (FS 5300-5). The billing shall furnish include the U.S. Forest Service an itemized statement quarterly for Agreement number, the section of the Annual Operating Plan the reimbursement is being requested under, and include such items as the number of trips, total mileage, Resource Order number if applicable, etc., and shall be in sufficient detail to allow the Forest Service to tie the expenditures back to the reimbursable expenses. For expenditures pursuant to conditions described in provision V-B-2 (Incident/Fire Emergencies), see Addendum A. The County Sheriff’s Office should certify the ▇▇▇▇▇▇▇▇ as specified abovebeing current and proper. B. Each statement shall display the All invoices for 2022 must be submitted no later than March 31, 2023 in order to be considered for reimbursement. C. The County Sheriff’s Office’s actual expenditures Office will also furnish monthly to date the U.S. Forest Service, a patrol log by each officer performing patrols pursuant to this Annual Operating Plan. This patrol log shall show the name of the invoicedeputy performing the patrol, dates the patrols were performed, and the reference to the Annual Operating Plan section for each separate cost element as documented in the Operating and Financial Planpatrol. Other items of format shall be mutually agreed upon. The invoice and patrol logs should be forwarded as follows: S ubmit original invoice to: U.S. Forest Service ▇▇▇▇ ▇▇▇▇▇▇, Law Enforcement Officer Stanley Ranger Station ▇ Albuquerque Service Center Patrol Commander Payments – Grants & Agreements ▇▇ ▇▇▇▇ ▇▇▇▇▇▇▇▇ ▇▇▇▇ ▇▇▇▇ ▇▇▇ ▇▇▇▇▇▇ ▇▇ ▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ Invoices should be short in length ▇▇▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ OR: Phone: (i.e., 2 pages at most), but contain the following information in order to reduce the possibility of payment delays▇▇▇) ▇▇▇-▇▇▇▇ FAX: your signature, your name, invoice date, invoice number, agreement number, period of performance, description of goods provided or services performed, dates of service, and amount of payment request(▇▇▇) ▇▇▇-▇▇▇▇ OR: Email: ▇▇▇▇▇▇▇▇▇▇.▇▇▇▇▇▇▇@▇▇▇▇.▇▇▇ Email: ▇▇.▇▇.▇▇▇_▇▇@▇▇▇▇.▇▇▇ C. D. The following is a breakdown of the total estimated costs associated with this Annual Operating Plan. Patrol Activities $5,000.00 100 3,500.00 NA Equipment 49% Special Enforcement Situations 0 D. Any remaining funding in this Operating Plan may be carried forward to the next fiscal year and may be available to spend through the term of the Cooperative Law Enforcement Agreement, or de-obligated at the request of the U.S. Forest Service. Any funds not spent at the end of the 5-year Cooperative Law Enforcement Agreement will be de-obligated. See Cooperative Law Enforcement Agreement Provision IV-C. E. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. In witness whereof, the parties hereto have executed this Annual Operating Plan as of the last date written below. ▇▇▇▇▇ ▇. ▇▇▇▇▇, Sheriff ▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇ ▇▇▇▇▇▇ County Sheriff’s Office Date ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇ , Chair ▇▇▇▇▇▇▇▇▇▇ County Board of Commissioners Commission Date ▇▇▇▇ ▇▇▇▇▇▇▇, Acting Forest Supervisor U.S. Forest Service, Sawtooth ▇▇▇▇▇▇-▇▇▇▇▇ and ▇▇▇▇▇ National Forest Date ▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇, Special Agent in Charge U.S. Forest Service, Intermountain Northern Region Date The authority and format of this agreement have been reviewed and approved for signature. (1718-LE-11041403LE-11015600-007 Mod 005) 028 ▇▇▇▇▇▇▇▇▇▇ County ▇▇▇▇▇▇▇ Digitally signed by ▇▇▇▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇ Date: 2020.09.30 09:15:34 2022.01.21 10:34:11 -07'00' ▇▇▇▇ ▇▇ ▇▇▇▇▇ U.S. Forest Service Grants Management Specialist Date F ire Emergencies: 171.1375 171.1375 123.0 HNF DIRECT 171.1375 164.15 100.0 ELK MOUNTAIN 171.1375 164.15 131.8 DUCK CREEK 171.1375 164.15 146.2 PARK PEAK 171.1375 164.15 103.5 HOGBACK 171.1375 164.15 141.3 GATES 171.1375 164.15 110.9 MACPASS 171.1375 164.15 167.9 GRANITE 171.1375 164.15 192.8 STONEWALL 171.1375 164.15 114.8 ▇▇▇▇▇ 171.1375 164.15 123.0 SILVER KING 155.73 100.0 158.85 100.0 ▇▇▇▇▇▇▇▇▇▇ CO SO South 155.73 100.0 158.85 114.8 ▇▇▇▇▇▇▇▇▇▇ CO SO North 154.205 154.205 114.8 ▇▇▇▇▇▇▇▇▇▇ Fire Tac 155.775 158.745 192.8 ▇▇▇▇▇▇▇▇▇▇ CO 80,000,247 00F7 43_ BWSO D1 ▇▇▇▇▇▇▇▇▇▇ Sheriff Dispatch 1 80,000,249 00F9 BWSO OPS ▇▇▇▇▇▇▇▇▇▇ Sheriff Operations 80,000,251 00FB BWSO ADM ▇▇▇▇▇▇▇▇▇▇ Sheriff Admin 80,000,253 00FD BWRF D1 ▇▇▇▇▇▇▇▇▇▇ Fire Dispatch 1 80,000,255 00FF BWRF TAC1 ▇▇▇▇▇▇▇▇▇▇ Fire TAC 1 80,000,257 0101 BWRF TAC2 ▇▇▇▇▇▇▇▇▇▇ Fire TAC 2 80,000,259 0103 BWRF ADMIN ▇▇▇▇▇▇▇▇▇▇ Fire Admin 80,000,261 0105 BWMG ▇▇▇▇▇▇▇▇▇▇ MultiGroup 80,000,263 0107 BW EMS ▇▇▇▇▇▇▇▇▇▇ EMS D1 80,000,265 0109 BW Hosp ▇▇▇▇▇▇▇▇▇▇ Amb to BW Hosp 80,000,267 010B INC 1 80,000,269 010D INC 2 80,000,271 010F INC 3 80,000,273 0111 SAR D1 Search and Rescue Dispatch 1 80,000,275 0113 SAR OPS Search and Rescue Operations 80,000,277 0115 SAR ADMIN Search and Rescue Administration 80,000,279 0117 80,000,281 0119 During fire emergencies, the U.S. Forest Service will reimburse the County for actual costs ACTUAL COSTS incurred while the County is for providing assistance requested by either the Agency Administrator or Incident Commander. Reimbursement for personnel wages and services are based upon the information in the resource order and must identify the number of roadblocksroad blocks, number of personnel required, hours and time frame required and must be ordered by the Incident Commander or Agency Administrator. A copy of the resource order generated for the request for assistance will be provided by FS U.S. Forest Service dispatch to the County. It is critically important that the Incident Management TeamIMT, Agency Administrator, and the Sheriff /County Official agree to what emergency services are needed and listed in the Resource Order and Incident Action Plans for each day until this resource is no longer required. Upon request of the Agency Administrator or Incident Commander, a County designated Liaison(s) to the fire incident(s) may be established. The liaison will be requested via an incident resource order. The Liaison(s) primary duties, on behalf of the County Sheriff, will be to attend public meetings, planning and Incident Command IC meetings. Eligible costs for reimbursement will include personnel timetime and mileage when fulfilling the liaison duties. If meals and lodging are required provided for county officials, authorization must be documented using the standard fire meals and lodging authorization forms provided officials by the host fire unit. Cooperator personnel directly assigned to the incident by a resource order incident, they will be entitled to meals that are provided on the incidentgiven in lieu of any per diem entitlements. Administrative support (e.g. posting incident time, delivering meals, ▇▇▇▇ preparation, etc.) will be reimbursed on an actual cost basis. The County will prepare and submit an itemized accounting of actual cost as part of the reimbursement request. What is not eligible for reimbursement? 1. Law enforcement duties that are within the county’s normal jurisdictional responsibilities such as enforcement, patrols, evacuationevacuations. 2. Automotive repairs, tires, and services are covered in the prevailing wage rate as identified in the AOP Provision ▇. ▇. ▇ ▇▇▇▇▇▇ Protocol: Documentation required to be submitted by the County to the FS for payment processing:  Resource Order. Resource order will state what kind of assistance is ordered, how many people requested, and the time period for the services as ordered by the IC or Agency Administrator.  Copy of Law Enforcement Agreement and Operating Plan.  DUNS number.  Active status in System for Award Management (▇▇▇).  Tax ID number.  Breakout of actual costs: o Salary – Daily Crew Time Reports, Payroll summary by hours per day or timesheets of personnel. o Supplies – Copies of receipts with date and description of items purchased and FS authorization (S# or FS Signature) for purchasemileage rate.