Your departure. 8.5.1 You must a) leave the Accommodation by 10am on the final day of the Licence Period or the date of earlier termination of this Agreement, whichever is earlier; and b) leave the Accommodation in a reasonable state, similar to that of when you moved in, which as a minimum includes but is not limited to your room and any assigned shared kitchen storage being clean, free from your and anyone else’s possessions and any rubbish. A charge may be levied if your room is not left in a reasonable state to cover any reasonable costs associated with any cleaning and/or maintenance required; and c) return your keys/key fobs to your Halls reception. Any keys left in rooms will not be deemed to have been returned and you may be charged additional rent to cover the time taken for them to be found and returned to the Halls reception. 8.5.2 We will carry out our own survey of your Accommodation (including the Shared Areas, if applicable) and the following actions will be taken: • Any items left will be treated as abandoned and may be disposed of appropriately; • Any important personal documents found will be passed to the Residences Team who will contact you by email at your last known address; • We will charge you the costs of any postage payable, before we will send any important documents to you; • Important personal documents will be kept for 3 months from the date we write to you, after that they will be destroyed, except for University of Southampton exam certificates which will be sent to the University of Southampton exam office.
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