Your departure Sample Clauses
Your departure. 8.5.1 You must
a) leave the Accommodation by 10am on the final day of the Licence Period or the date of earlier termination of this Agreement, whichever is earlier; and
b) leave the Accommodation in a reasonable state, similar to that of when you moved in, which as a minimum includes but is not limited to your room and any assigned shared kitchen storage being clean, free from your and anyone else’s possessions and any rubbish. A charge may be levied if your room is not left in a reasonable state to cover any reasonable costs associated with any cleaning and/or maintenance required; and
c) return your keys/key fobs to your Halls reception. Any keys left in rooms will not be deemed to have been returned and you may be charged additional rent to cover the time taken for them to be found and returned to the Halls reception.
8.5.2 We will carry out our own survey of your Accommodation (including the Shared Areas, if applicable) and the following actions will be taken: • Any items left will be treated as abandoned and may be disposed of appropriately; • Any important personal documents found will be passed to the Residences Team who will contact you by email at your last known address; • We will charge you the costs of any postage payable, before we will send any important documents to you; • Important personal documents will be kept for 3 months from the date we write to you, after that they will be destroyed, except for University of Southampton exam certificates which will be sent to the University of Southampton exam office.
Your departure. You agree that you will not (without the prior written approval of the Company) communicate about your transition or departure with anyone until after the Company has made a formal written announcement to Company employees about your transition and departure (the “Company Announcement”); provided that you may communicate with your tax advisors, attorneys, and spouse about your transition and departure before the Company Announcement, provided further that you first advise such persons not to reveal information about your transition and departure and each such person agrees. Once the Company has announced your departure, you agree to limit any communications regarding your departure to statements that are consistent with the Company’s press release. You agree to cooperate fully with the Company (including its outside counsel) in connection with: (i) the contemplation, prosecution and defense of all phases of existing, past and future litigation about which the Company believes you may have knowledge or information; and (ii) responding to requests for information from regulatory agencies or other governmental authorities (together “Cooperation Services”). You further agree to make yourself available to provide Cooperation Services at mutually convenient times, provided that the Company shall not utilize this section to require you to make yourself available to an extent that would unreasonably interfere with your business or personal activities. Cooperation Services include, without limitation, appearing without the necessity of a subpoena to testify truthfully in any legal proceedings in which the Company calls you as a witness. The Company shall reimburse you for any reasonable travel expenses that you incur due to your performance of Cooperation Services, after receipt of appropriate documentation consistent with the Company’s business expense reimbursement policy.