Common use of WITHIN GRADE INCREASES Clause in Contracts

WITHIN GRADE INCREASES. SECTION 1. This Article covers employees eligible for within-grade increases (WGI). Except as otherwise provided below, eligible employees are entitled to a WGI if they: (1) have completed the waiting period required by applicable law and regulation; (2) have not received an equivalent increase during the required waiting period; and, (3) have, in regard to their current position, a summary rating of acceptable. a. If the employee's current rating of record is unacceptable, the WGI will be denied. At any time an employee's performance falls below the acceptable level for any critical element, a special progress review will be held to advise the employee of the deficiencies in his or her performance. A written summary will be prepared to identify what steps must be taken, which may include training, to improve performance. The employee will be provided a copy of the summary. b. If an employee's most recent rating of record will not support the granting of a WGI, the employee still may be granted a WGI provided that he or she is currently performing at the acceptable level and further provided that the employee's supervisor completes a new rating of record reflecting the improvement in the employee's performance. SECTION 2. If the increase will be denied, employees will be notified in writing within thirty (30) days after the end of the prescribed waiting period as established by applicable law and regulation. The notice will inform the employee of: a. The reasons for the negative determination and the respects in which the employee must improve his or her performance in order to be granted a within-grade increase; b. The employee's right to file a written request for reconsideration of the negative determination provided such request is filed within fifteen (15) days; and, c. The name of the reconsideration official to whom the request is to be submitted. SECTION 3. The reconsideration official will render his or her decision to the employee in writing within thirty (30) days after receiving the employee's written request for reconsideration. If a negative determination is reversed by the reconsideration official, the within-grade increase will be retroactive to the original due date. If the reconsideration official upholds the original negative determination, the official will set forth the reasons therefore and inform the employee of his or her right to file a grievance. SECTION 4. When an employee or his or her personal representative, designated in writing, files a request for reconsideration, a Reconsideration File will be established which contains all pertinent documents relating to the negative determination, including: a. The written negative request for reconsideration and the basis therefore. b. The employee's written request for reconsideration. c. The report of investigation, when an investigation is made. d. The written summary or transcript of any personal presentation made; and e. The final decision on the request for reconsideration.

WITHIN GRADE INCREASES. SECTION Section 1. This Article covers employees eligible for within-grade increases (WGI). Except as otherwise provided below, eligible employees are entitled to a WGI if they: (1) have completed the waiting period required by applicable law and regulation; (2) have not received an equivalent increase during the required waiting period; and, and (3) have, in regard to their current position, with a summary rating of acceptable. a. If the employee's current rating of record is unacceptable, the WGI will be denied. At any time an employee's performance falls below the acceptable level for any critical element, a special progress review will be held to advise the employee of the deficiencies in his or her performance. A written summary will be prepared to identify what steps must be taken, which may include training, to improve performance. The employee will be provided a copy of the summary. b. If an employee's most recent rating of record will not support the granting of a WGI, the employee still may be granted a WGI provided that he or she is currently performing at the acceptable level and further provided that the employee's supervisor completes a new rating of record reflecting the improvement in the employee's performance. SECTION Section 2. If the increase will be denied, employees will be notified in writing within thirty (30) days after the end of the prescribed waiting period as established by applicable law and regulation. The notice will inform the employee of: a. The reasons for the negative determination and the respects in which the employee must improve his or her performance in order to be granted a within-grade increase; b. The employee's right to file a written request for reconsideration of the negative determination provided such request is filed within fifteen (15) days; and, c. The name of the reconsideration official to whom the request is to be submitted. SECTION Section 3. The reconsideration official will render his or her decision to the employee in writing within thirty (30) days after receiving the employee's written request for reconsideration. If a negative determination is reversed by the reconsideration official, the within-grade increase will be retroactive to the original due date. If the reconsideration official upholds the original negative determination, the official will set forth the reasons therefore and inform the employee of his or her right to file a grievance. SECTION Section 4. When an employee or his or her personal representative, designated in writing, files a request for reconsideration, a Reconsideration File will be established which contains all pertinent documents relating to the negative determination, including: a. The written negative request for reconsideration and the basis therefore. b. The employee's written request for reconsideration. c. The report of investigation, when an investigation is made. d. The written summary or transcript of any personal presentation made; and e. The final decision on the request for reconsideration.

WITHIN GRADE INCREASES. SECTION 1A. Employees may be granted WGI's when the current level of performance and most recent rating of record are at least "Fully Successful" or its equivalent. This Article covers employees eligible for within-grade increases (WGI). Except as otherwise provided below, eligible employees are entitled to a If the employee has met the above then the WGI if they: (1) have completed will be effective the waiting first pay period required by applicable law and regulation; (2) have not received an equivalent increase during following completion of the required waiting period; and, (3) have, in regard to their current position, a summary rating of acceptable. a. If the B. When a supervisor concludes that an employee's current rating work is not at least at the "Fully Successful" or its equivalent level, the supervisor will notify the employee in writing, as soon as possible but at least fifteen (15) calendar days in advance of record is unacceptablethe scheduled effective date, that the WGI will be denied. At any time an employee's The notification will state the element(s) and standard(s) where the employee has failed to perform at the "Fully Successful" or its equivalent level, including examples of performance falls below that did not meet expectations, and information as to what areas of competencies need to be improved to bring the acceptable level for any critical element, a special progress review performance to the "Fully Successful" or its equivalent level. The notice will be held to also advise the employee of the deficiencies in his or his/her performancereconsideration rights. A written summary will be prepared to identify what steps must be takendenial of a WGI after a mid-year progress review, which may include trainingdid not identify areas needing improvement, to improve performance. The employee will be provided a copy should stipulate how performance declined in the second-half of the summaryperformance cycle. b. If an C. An employee may request reconsideration of a negative level of competence determination by filing, not more than fifteen (15) calendar days after the scheduled effective date of the WGI, a written response setting forth the reasons the Agency should reconsider the determination. Requests for reconsideration shall be filed with the employee's most recent rating second level supervisor. D. Neither the substantive nor procedural aspects of record will not support WGI denials may be grieved until a reconsideration decision is due or issued, whichever is earlier. A reconsideration decision is due twenty (20) calendar days from the granting date of the second level supervisor's receipt of the employee's written request. E. Upon a review that finds an employee to have been eligible for a WGI, the employee still may be granted a WGI provided that he or she is currently performing at the acceptable level and further provided that the employee's supervisor completes a new rating of record reflecting the improvement in the employee's performance. SECTION 2. If the increase will be denied, employees will be notified in writing within thirty (30) days after the end of the prescribed waiting period as established by applicable law and regulation. The notice will inform the employee of: a. The reasons for the negative determination and the respects in which the employee must improve his or her performance in order to be granted a within-grade increase; b. The employee's right to file a written request for reconsideration of the negative determination provided such request is filed within fifteen (15) days; and, c. The name of the reconsideration official to whom the request is to be submitted. SECTION 3. The reconsideration official will render his or her decision to the employee in writing within thirty (30) days after receiving the employee's written request for reconsideration. If a negative determination is reversed by the reconsideration official, the within-grade increase will be made retroactive with pay to the original due effective date. If the reconsideration official upholds the original negative determination, the official will set forth the reasons therefore and inform the employee of his or her right to file a grievance. SECTION 4. When an employee or his or her personal representative, designated in writing, files a request for reconsideration, a Reconsideration File will be established which contains all pertinent documents relating to the negative determination, including: a. The written negative request for reconsideration and the basis therefore. b. The employee's written request for reconsideration. c. The report of investigation, when an investigation is made. d. The written summary or transcript of any personal presentation made; and e. The final decision on the request for reconsideration.

WITHIN GRADE INCREASES. SECTION A. An employee paid at less than step 10 of the grade of their position shall earn advancement in pay to the next higher step of that grade upon meeting the following three requirements established by law. 1. This Article covers employees eligible for within-grade increases (WGI)The employee's performance of the duties and responsibilities of their assigned position must be at least at the Fully Successful level. 2. Except as otherwise provided below, eligible employees are entitled to a WGI if they: (1) The employee must have completed the required waiting period required by applicable law and regulation; (2) for advancement to the next higher step of the grade of their position. 3. The employee must not have not received an equivalent increase during the required waiting period; and, (3) have, in regard . Quality step increases are not equivalent to their current position, a summary rating of acceptablewithin grade increases. a. B. Unless denied by the supervisor based on performance, within grade increases will be processed by OHR according to applicable Office rules and procedures. The Office will pay employees, retroactively if necessary, at the next higher step beginning the pay period following an employee’s advancement. C. If the employee's current rating of record final decision is unacceptableto deny the increase, the WGI will be denied. At any time an employee's performance falls below the acceptable level for any critical element, a special progress review will be held to advise the employee of the deficiencies in his or her performance. A written summary will be prepared to identify what steps this must be taken, which may include training, to improve performancestated in writing along with the reasons relied upon in making the final decision. The employee will be provided may request a copy of the summary. b. If an employee's most recent rating of record will not support the granting of a WGI, the employee still may be granted a WGI provided that he or she is currently performing at the acceptable level and further provided that the employee's supervisor completes a new rating of record reflecting the improvement in the employee's performance. SECTION 2. If the increase will be denied, employees will be notified in writing within thirty (30) days after the end of the prescribed waiting period as established by applicable law and regulation. The notice will inform the employee of: a. The reasons for the negative determination and the respects in which the employee must improve his or her performance in order to be granted a within-grade increase; b. The employee's right to file a written request for reconsideration of the negative within-grade increase (WGI) determination provided such request is filed in writing within fifteen (15) days; and, c. The name calendar days upon receiving written notice of the reconsideration official to whom WGI denial. D. At any time after the request WGI has been denied, the Office may prepare a new rating and grant the WGI after the employee has demonstrated consistent and sustained performance at the Fully Successful level or higher. However, the Office shall determine whether the employee’s performance is at an acceptable level of competence at least as frequently as every two quarters following the original eligibility date for the WGI and for as long as the WGI continues to be submitted. SECTION 3. The reconsideration official will render his or her decision to the employee in writing within thirty (30) days after receiving the employee's written request for reconsideration. If a negative determination is reversed by the reconsideration officialdenied, the within-grade increase determinations will be retroactive to the original due datemade after no longer than each quarter. If the reconsideration official upholds the original negative determinationAn employee may request that their supervisor review their performance after one quarter, the official will set forth the reasons therefore and inform the employee of his or her right to file a grievance. SECTION 4. When an employee or his or her personal representative, designated in writing, files a request for reconsideration, a Reconsideration File will be established which contains all pertinent documents relating to the negative determination, including: a. The written negative request for reconsideration and the basis thereforesupervisor may decide that one quarter of improved performance is sufficient to grant the WGI. b. The employee's written request for reconsideration. c. The report of investigation, when an investigation is made. d. The written summary or transcript of any personal presentation made; and e. The final decision on the request for reconsideration.