Reconsideration File Clause Samples
The Reconsideration File clause establishes the process and requirements for submitting documentation or evidence when requesting a review or reconsideration of a decision. Typically, this clause outlines what materials must be included in the file, such as supporting documents, statements, or relevant records, and may set deadlines for submission. Its core function is to ensure that all pertinent information is available for a fair and thorough reassessment, thereby promoting transparency and due process in decision-making.
Reconsideration File. When an employee or his/her Union representative files a request for reconsideration, a reconsideration file shall be established which contains all pertinent documents relating to the negative determination, including:
a. A written negative determination and the basis thereof;
b. The employee’s written request for reconsideration;
c. The report of investigation, when an investigation is made;
d. The written summary or transcript of any personal presentation made; and
e. The final decision on the request for reconsideration.
Reconsideration File. When an employee files a request for reconsideration, the Agency shall establish an employee reconsideration file that shall contain all pertinent documents relating to the negative determination and the request for reconsideration, including copies of the following:
(a) the written negative determination and the basis therefore;
(b) the employee's written request for reconsideration;
(c) the report of any investigation, if an investigation was conducted;
(d) when appropriate, the written summary or transcript of any personal presentation made; and
(e) the Agency's decision on the request for reconsideration. The file shall not contain any document that has not been made available to the employee or his/her representative with an opportunity to submit a written exception to any summary of the employee's personal presentation. Copies of any materials added to the file will be provided to the employee or his/her representative.
Reconsideration File. The reconsideration official shall establish a reconsideration file to include copies of:
(1) Written negative determination and supporting documents;
(2) Employee's request for reconsideration;
(3) Report of investigation if one was made;
(4) Written summary or transcript of any personal presentation; and
(5) Decision of the reconsideration official. The file shall be retained and made available to the employee and his/her representative.