Common use of USER GUIDELINES Clause in Contracts

USER GUIDELINES. A User ID and password gives you access to the IHCDA ClientTrack. You must initial each item below to indicate your understanding and acceptance of the proper use of your ID and password. Failure to uphold the confidentiality standards set forth below is grounds for your immediate termination from ClientTrack. (Initial below) I understand that I have an obligation to maintain Client privacy and to protect and safeguard the confidentiality of Client's PII. PII shall include, but not be limited to, the Client's name, address, telephone number, social security number, type of medical care provided, medical condition or diagnosis, veteran status, employment information, and any and all other information relating to the Client's programming. My User ID and password are for my use only and must not be shared with anyone. I may not store or display my password in a publicly accessible location. I must take all reasonable precautions to keep my password physically secure. I understand that the only individuals who can view information in ClientTrack are authorized Users who need the information for legitimate business purposes of this Victim Service Provider and the Clients to whom the information pertains. I may only view, obtain, disclose, or use information within ClientTrack when it is necessary to perform my job and when it complies with the permitted uses of information in the Victim Service Provider’s Notice of Privacy Practices. This includes that I will not disclose any Personally Identifying Information without the Client’s written, informed, reasonably time-limited consent. If I am logged into ClientTrack and must leave the work area where the computer is located, I log off and close the Internet browser or lock my workstation before leaving the work area. Any hard copies of PII printed from ClientTrack must be kept in a secure file, and destroyed when no longer needed, in accordance with Victim Service Provider’s records retention policy. I will not leave hard copies of PII in public view on my desk, or on a photocopier, printer, or fax machine. I will not discuss PII with anyone in a public area. I have completed the online ClientTrack new user trainings including report training, security training, and confidentiality training. I understand the information presented in the trainings and agree to comply with the requirements discussed in these trainings. I understand that I may be required to undergo additional training in the future in order to maintain my User status. I have reviewed the Victim Service Provider's Notice of Privacy Practices, DV ClientTrack User Agreement, Victim Service Providers Participation Agreement, DV ClientTrack User Manual, and ClientTrack Policies and Standard Operating Procedures. I understand each of those documents and agree to abide by them. If I notice or suspect a security breach, I will immediately notify the Executive Director of the Victim Service Provider and the ClientTrack System Administrator. I understand that any violation of this Agreement may also be considered a violation of my employment relationship with the Victim Service Provider, and could result in disciplinary action, up to and including termination of my employment or affiliation with the Victim Service Provider, as well as potential personal civil and criminal legal fines and penalties.