Use of Private Automobiles Clause Samples

The 'Use of Private Automobiles' clause defines the rules and responsibilities regarding employees or contractors using their own vehicles for work-related purposes. Typically, it outlines requirements such as maintaining valid insurance, ensuring the vehicle is roadworthy, and possibly obtaining prior approval before use. This clause helps clarify liability and safety expectations, ensuring both parties understand who is responsible for costs, damages, or accidents that may occur during business travel.
Use of Private Automobiles. Employees will obtain prior authorization from the Police Chief or his/her designee prior to embarking on a trip for which reimbursement will be requested. Upon approval of the trip by the Police Chief or his/her designee, the City will pay the employee the then- current Internal Revenue Service (IRS) rate per road mile for any trip which involves the use of the employee’s automobile or other vehicle. This provision applies to vehicles operated by employees of the Albany Police Department. Police Department employees who use their vehicles in the normal course of City business will be covered under insurance policy(s) provided by the City. For the purpose of computing mileage for reimbursement, trip mileage will start at the Police Department and end on return to the Police Department. However, if an employee’s residence is closer to the destination of the trip, he/she may proceed directly in route to the destination, without first reporting in person to the Police Department, provided he/she first notifies the Department of such intent, and provided the trip itself has already been authorized. The employee will then be entitled to request reimbursement as though he/she had actually started the trip from the Police Department and ended the round trip at the Police Department, for the purpose of computing trip mileage. Requests for reimbursement will be made when the employee returns to work when the employee has not started or ended the trip at the Police Department, and will be made before the end of the following shift if the employee started and ended the trip at the Police Department. Employees agree to take all reasonable steps to share vehicles in order to minimize cost to the City (carpooling). Mileage will be paid to the owner of the vehicle used.
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Use of Private Automobiles. There shall be no use of private automobiles in the discharge of services of the City without prior approval of the Department Head or the City Manager. Every employee who is required to use a private automobile in the service of the City may receive compensation at the current IRS rate of reimbursement. In the event an employee prefers to use their own vehicle for an out-of-town trip, the employee and the Department Head may come to independent terms for mileage reimbursement, if the Department Head approves the use of a private automobile.
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Use of Private Automobiles. No employee shall use his or her private automobile for County business without County Board approval.
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Related to Use of Private Automobiles

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