Common use of Supply Chain Compliance Clause in Contracts

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University adopted the Government of Ontario's Supply Chain Code of Ethics: Yes • Please confirm that in 2009-10 Trent University adopted or is in the process of adopting all of the Government of Ontario's 25 mandatory requirements for Procurement Policies and Procedures: Yes • In 2009-10 did Trent University participate in the Ontario Education Collaborative Marketplace (OECM)? Yes • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 • Please provide one or more examples in the space provided below of a promising practice that Trent University used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent University is one of several Ontario universities and colleges who have jointly engaged a legal specialist to review and update our standard tendering language to reflect all requirements and best practices outlined in the Ontario Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved in public tendering. The revised RFP templates will be reviewed with the participating universities and colleges in September.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including collegesuniversities, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college university that are consistent with the principles outlined within the Supply Chain Guideline. TCU MTCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University Carleton adopted the Government of Ontario's ’s Supply Chain Code of Ethics: Yes YES NO • Please confirm that in 2009-10 Trent University Carleton adopted or is in the process of adopting all of the Government of Ontario's ’s 25 mandatory requirements for Procurement Policies and Procedures: Yes ? YES NO • In 2009-10 10, did Trent University Carleton participate in the Ontario Education Collaborative Marketplace (OECM)? Yes ): YES NO • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 • Please provide one or more examples example in the space provided below of a promising practice that Trent University Carleton used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent University is one of several Ontario universities Carleton continues to purchase on a cooperative basis by entering into agreements and colleges who have jointly engaged a legal specialist to review partnerships with other local and update our standard tendering language to reflect all requirements provincial institutions and best practices outlined in the Ontario Supply Chain Guidelines municipalities as well as national associations. We also take advantage of other legal requirements affecting Ontario institutions involved in public tenderingnegotiated contracts for goods and services. The revised RFP templates will be reviewed with the participating universities and colleges in SeptemberWe continue to consolidate small-value purchases by using a campus wide purchasing card program, thereby reducing our transaction costs.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent Queen's University adopted the Government of Ontario's Supply Chain Code of Ethics: Yes • Please confirm that in 2009-10 Trent Queen's University adopted or is in the process of adopting all of the Government of Ontario's 25 mandatory requirements for Procurement Policies and Procedures: Yes • In 2009-10 did Trent Queen's University participate in the Ontario Education Collaborative Marketplace (OECM)? Yes • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 No • Please provide one or more examples in the space provided below of a promising practice that Trent Queen's University used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent University is one of several Ontario universities Queen's commissioned an external procurement and colleges who have jointly engaged a legal specialist facilities review to review identify and update validate cost-reduction opportunities. We plan to increase our standard tendering language to reflect all requirements and best practices outlined in the Ontario Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved in public tendering. The revised RFP templates will be reviewed with the participating universities and colleges in Septemberenterprise contract coverage through collaboration across Faculites.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including collegesuniversities, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college university that are consistent with the principles outlined within the Supply Chain Guideline. TCU MTCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University Ryerson adopted the Government of Ontario's ’s Supply Chain Code of Ethics: Yes YES NO • Please confirm that in 2009-10 Trent University Ryerson adopted or is in the process of adopting all of the Government of Ontario's ’s 25 mandatory requirements for Procurement Policies and Procedures: Yes ? YES NO • In 2009-10 10, did Trent University Ryerson participate in the Ontario Education Collaborative Marketplace (OECM)? Yes ): YES NO • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 $5,000 • Please provide one or more examples example in the space provided below of a promising practice that Trent University Ryerson used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent The total dollar value of OECM purchases is relatively low because the University is one of several Ontario universities has pre-existing agreements for many items available through the OECM, including copiers and colleges who have jointly engaged a legal specialist to review and update our standard tendering language to reflect all requirements and best practices outlined in the Ontario Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved in public tendering. The revised RFP templates will be reviewed with the participating universities and colleges in Septemberdevices that are on long-term leases.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University of Ottawa adopted the Government of Ontario's Supply Chain Code of Ethics: Yes • Please confirm that in 2009-10 Trent University of Ottawa adopted or is in the process of adopting all of the Government of Ontario's 25 mandatory requirements for Procurement Policies and Procedures: Yes • In 2009-10 did Trent University of Ottawa participate in the Ontario Education Collaborative Marketplace (OECM)? Yes • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 0 • Please provide one or more examples in the space provided below of a promising practice that Trent University of Ottawa used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent The University is one of several Ontario universities and colleges who have jointly engaged a legal specialist Ottawa has participated in kind to review and update our standard tendering language to reflect all requirements and best practices outlined in the Ontario Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved in public tenderingdevelopment of the OECM for the last 5 years. The revised RFP templates quantification in terms of dollar value of our OECM purchases will be reviewed become more tangible next year. We have also put in place a program which consolidates all cellular phone accounts, uses the MGS Standing Offer as pricing structure, provides the administrators with a web-based tool for verification of individual bills, payment with PCard and additional cost reductions due to proper usage of long-distance and roaming charges. This program reduced the participating universities overall cost by over 33% and colleges in Septemberprovided efficient administration and general satisfaction of the end-users.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including collegesuniversities, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college university that are consistent with the principles outlined within the Supply Chain Guideline. TCU MTCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University Toronto adopted the Government of Ontario's ’s Supply Chain Code of Ethics: Yes YES – we have pre- existing codes of ethics that we believe to be consistent with the Supply Chain Code. • Please confirm that in 2009-10 Trent University Toronto adopted or is in the process of adopting all of the Government of Ontario's ’s 25 mandatory requirements for Procurement Policies and Procedures: Yes ? YES • In 2009-10 10, did Trent University Toronto participate in the Ontario Education Collaborative Marketplace (OECM)? Yes ): NO – we have waited very patiently for the e-marketplace to be launched and were very disappointed to hear that it has been cancelled. The contracts that have been provided have not, in our opinion, provided sufficient benefit for us to switch to them. For example, our own contract with Xerox is better for our needs. • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 Not applicable. • Please provide one or more examples example in the space provided below of a promising practice that Trent University Toronto used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent We have reviewed and updated the University is one of several Ontario universities Toronto’s RFP document and colleges who have jointly engaged added a standard legal specialist agreement to review and update our standard tendering language to reflect ensure that all requirements RFPs comply with guidelines, laws and best practices outlined in the Ontario Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved in public tenderingpractices. The revised RFP templates will be We have also reviewed and updated our purchasing procedures to streamline and improve compliance with the participating universities and colleges in Septemberpurchasing policies.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University Confederation adopted the Government of Ontario's ’s Supply Chain Code of Ethics: Yes YES • Please confirm that in 2009-10 Trent University Confederation adopted or is in the process of adopting all of the Government of Ontario's ’s 25 mandatory requirements for Procurement Policies and Procedures: Yes YES • In 2009-10 did Trent University Confederation participate in the Ontario Education Collaborative Marketplace (OECM)? Yes ?: YES • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 $5,000 This is a result of a few new copier contracts with the OECM ‘s new pricing with Xerox. • Please provide one or more examples example in the space provided below of a promising practice that Trent University Confederation used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent University is one We are active on a local purchasing consortium (Lakehead Purchasing Consortium) that provides economy of several Ontario universities scale for both the Tenders and colleges who have jointly engaged a legal specialist to review and update our standard tendering language to reflect all requirements and best practices outlined in the Ontario Supply Chain Guidelines RFP’s as well as other legal requirements affecting Ontario institutions involved lower cost products and services. Members include the city, university, school of medicine, school boards, hospitals, library and health unit. This past year we sat on a panel at a local Chamber of Commerce “Prosperity Northwest” trade show. This allowed us to discuss “doing business” with Confederation College with a room full of vendors to help them understand our new purchasing polices and how to participate in public tendering. The revised RFP templates will be reviewed with the participating universities and colleges in Septemberour competitive purchasing processes.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University Fanshawe College adopted the Government of Ontario's Supply Chain Code of Ethics: Yes • Please confirm that in 2009-10 Trent University Fanshawe College adopted or is in the process of adopting all of the Government of Ontario's 25 mandatory requirements for Procurement Policies and Procedures: Yes • In 2009-10 did Trent University Fanshawe College participate in the Ontario Education Collaborative Marketplace (OECM)? Yes • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 No • Please provide one or more examples in the space provided below of a promising practice that Trent University Fanshawe College used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent University is Our RFP for classroom “clicker” technology required a large number of faculty to participate both as resource people to the selection committee and as testers of the potential product options. This group was very difficult to gather in one place at one time. To facilitate the distribution of several Ontario universities information, we opened up a team site on our employee portal for review by the selection committee and colleges who have jointly engaged a legal specialist all the resource people. We also posted video of the vendor presentations which non-selection committee members could view on their own time. We found this to review be an effective way to share information and update our standard tendering language to reflect all requirements and ultimately choose the best practices outlined in the Ontario Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved in public tendering. The revised RFP templates will be reviewed with the participating universities and colleges in Septemberproduct option.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including collegesuniversities, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college university that are consistent with the principles outlined within the Supply Chain Guideline. TCU MTCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. •  Please confirm that in 2009-10 Trent University Algoma adopted the Government of Ontario's Ontario‟s Supply Chain Code of Ethics: Yes • YES  Please confirm that in 2009-10 Trent University Algoma adopted or is in the process of adopting all of the Government of Ontario's Ontario‟s 25 mandatory requirements for Procurement Policies and Procedures: Yes • ? YES  In 2009-10 10, did Trent University Algoma participate in the Ontario Education Collaborative Marketplace (OECM)? Yes • ): YES  If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 •  Please provide one or more examples example in the space provided below of a promising practice that Trent University Algoma used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent During 2009 – 2010, Algoma University is one of several Ontario universities was active in competitive procurements for services and colleges who have jointly engaged a legal specialist to review and update our standard tendering language to reflect all requirements and best practices outlined products. Participation in the Ontario Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved in public tendering. The revised RFP templates will be reviewed with competitive process benefits the participating universities institution to improve cost savings for the various required services and colleges in Septemberproducts.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University Northern College adopted the Government of Ontario's Supply Chain Code of Ethics: Yes No • Please confirm that in 2009-10 Trent University Northern College adopted or is in the process of adopting all of the Government of Ontario's 25 mandatory requirements for Procurement Policies and Procedures: Yes • In 2009-10 did Trent University Northern College participate in the Ontario Education Collaborative Marketplace (OECM)? Yes • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 0 • Please provide one or more examples in the space provided below of a promising practice that Trent University Northern College used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent University is one Northern College's initiative for the current fiscal year was to hire a Purchasing Officer. The position of several Ontario universities Purchasing Officer was filled in September 2010. This initiative was implemented to help the College gain efficiencies in our purchasing power and colleges who have jointly engaged a legal specialist to review implement and update our standard tendering language to reflect all requirements and best practices outlined in maintain the Ontario Government of Ontario’s Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved in public tendering. The revised RFP templates will be reviewed with the participating universities Procurement Policies and colleges in SeptemberProcedures effectively.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. YES • Please confirm that in 2009-10 Trent University Niagara adopted the Government of Ontario's ’s Supply Chain Code of Ethics: Yes NO • Please confirm that in 2009-10 Trent University Niagara adopted or is in the process of adopting all of the Government of Ontario's ’s 25 mandatory YES requirements for Procurement Policies and Procedures: Yes NO NO • In 2009-10 did Trent University Niagara participate in the Ontario Education Collaborative Marketplace (OECM)? Yes ?: YES • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 • Please provide one or more examples example in the space provided below of a promising practice that Trent University Niagara used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent University is one Niagara College did not participate in any OECM tenders in 2009‐10, but did begin the process of several Ontario universities and colleges who have jointly engaged a legal specialist to review and update reviewing our standard tendering language to reflect all document management requirements and best practices outlined participated in September 2010. Future initiatives include an assessment of office supplies, paper and computers. Niagara College has utilized tenders through the Ontario Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved in public tenderingMinistry of Government Services. The revised RFP templates will be reviewed with In particular, we have utilized the participating universities Courier Tender (Purolator) and colleges in SeptemberMobility Plans (Bell).

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University Xxxxxx Xxxxx adopted the Government of Ontario's ’s Supply Chain Code of Ethics: Yes YES • Please confirm that in 2009-10 Trent University Xxxxxx Xxxxx adopted or is in the process of adopting all of the Government of Ontario's ’s 25 mandatory requirements for Procurement Policies and Procedures: Yes YES • In 2009-10 did Trent University Xxxxxx Xxxxx participate in the Ontario Education Collaborative Marketplace (OECM)? Yes ?: YES • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 $203,000 • Please provide one or more examples in the space provided below of a promising practice that Trent University Xxxxxx Xxxxx used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent University is one of several Ontario universities Xxxxxx Xxxxx College procurement policy and colleges who have jointly engaged a legal specialist to review and update our standard tendering language to reflect all requirements and best practices outlined in the Ontario Supply Chain Guidelines procedures as well as other legal requirements affecting Ontario institutions involved competitive procurement processes have been reviewed and enhanced with additional documentation as warranted in public tendering. The revised RFP templates will order to be reviewed in compliance with the BPS Supply Chain Guideline as much as possible. This practice will continue on an ongoing basis to ensure that requirements as stated in the Guideline are met. Xxxxxx Xxxxx College has been actively participating universities and colleges in September.OECM strategic sourcing initiatives. As a result, the following objectives are met:

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including collegesuniversities, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college university that are consistent with the principles outlined within the Supply Chain Guideline. TCU MTCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University Western adopted the Government of Ontario's ’s Supply Chain Code of Ethics: Yes • YES Please confirm that in 2009-10 Trent University Western adopted or is in the process of adopting all of the Government of Ontario's ’s 25 mandatory requirements for Procurement Policies and Procedures: Yes • ? YES In 2009-10 10, did Trent University Western participate in the Ontario Education Collaborative Marketplace (OECM)? Yes • ): NO If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 • Please _____________________ P Western participated in a number of collaborative purchasing initiatives with local purchasing groups, other universities and colleges. In 2009-10 we spent over $36.6 M or approximately 10% of our operating purchases on collaborative initiatives in the areas of utilities, photocopies, paper, security services and many others. Western has joined the Education Advisory Board, a research based organization providing best practices and bench-marking data in several functional areas. Following seminars on Disciplining University Spend, Western joined the University Spend Collaborative which supports universities to analyse their procurement data and support the negotiation of lower prices, eliminate contract overpayments, increase contract compliance and hopefully even change end-user product choices. This project will involve significant cultural change and will require the support of all levels of the institution to achieve the desired results. The program starts in the fall of 2010 and will take several years to complete. Western executed a project called Procure to Pay in 2009-10 that resulted in improvements in Purchasing and Accounts Payables. Some of the results include: the introduction of the PIPE (Perfect Invoice Preparation and Entry) System which increase AP increased AP clerk throughput by 100% and reduced payment backlogs by 50%, Introduction of electronic funds payment to suppliers (48% of all supplier payments made by EFT), introduction of a new P-card program doubling card holders and increasing spend to over $14M. lease provide one or more examples example in the space provided below of a promising practice that Trent University Western used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent University is one of several Ontario universities and colleges who have jointly engaged a legal specialist to review and update our standard tendering language to reflect all requirements and best practices outlined in the Ontario Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved in public tendering. The revised RFP templates will be reviewed with the participating universities and colleges in September.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University Northern Ontario School of Medicine adopted the Government of Ontario's Supply Chain Code of Ethics: Yes • Please confirm that in 2009-10 Trent University Northern Ontario School of Medicine adopted or is in the process of adopting all of the Government of Ontario's 25 mandatory requirements for Procurement Policies and Procedures: Yes • In 2009-10 did Trent University Northern Ontario School of Medicine participate in the Ontario Education Collaborative Marketplace (OECM)? Yes • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 27,000 • Please provide one or more examples in the space provided below of a promising practice that Trent University Northern Ontario School of Medicine used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent University NOSM entered into a Client Service Agreement with Grand & Toy on March 1, 2010. The approximate dollar value of the OECM purchases for the current fiscal year are expected to be over $500 K. NOSM is one part of several Ontario universities a local purchasing consortium with other universities, colleges and colleges who have jointly engaged a legal specialist to review municipal government agencies. The local consortium shares in best practises and update our standard tendering language to reflect all requirements and best practices outlined in other initiatives such as the Ontario implementation of the Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved in public tendering. The revised RFP templates will be reviewed with the participating universities and colleges in SeptemberGuidelines.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University Sault College adopted the Government of Ontario's Supply Chain Code of Ethics: Yes • Please confirm that in 2009-10 Trent University Sault College adopted or is in the process of adopting all of the Government of Ontario's 25 mandatory requirements for Procurement Policies and Procedures: Yes • In 2009-10 did Trent University Sault College participate in the Ontario Education Collaborative Marketplace (OECM)? Yes • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 31,252 • Please provide one or more examples in the space provided below of a promising practice that Trent University Sault College used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent University is one of several Ontario universities Through RFP and colleges who have jointly engaged a legal specialist to review and update our standard tendering language to reflect all requirements and best practices outlined in the Ontario Supply Chain Guidelines RFQ processes, as well as other legal requirements affecting Ontario institutions involved taking advantage of OECM, we realized substantial savings. An example would be on photocopiers and copy paper purchases where we obtained pricing not available locally. In this way, Sault College works towards supply chain excellence so that activities are carried out in public tendering. The revised RFP templates will be reviewed with the participating universities an ehical, efficient and colleges in Septemberaccountable manner.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including collegesuniversities, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college university that are consistent with the principles outlined within the Supply Chain Guideline. TCU MTCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • YES  Please confirm that in 2009-10 Trent University Brock adopted the Government of Ontario's ’s Supply Chain Code of Ethics: Yes • YES  Please confirm that in 2009-10 Trent University Xxxxx adopted or is in the process of adopting all of the Government of Ontario's ’s 25 mandatory requirements for Procurement Policies and Procedures: Yes • ? NO  In 2009-10 10, did Trent University Brock participate in the Ontario Education Collaborative Marketplace (OECM)? Yes • ):  If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 • n/a  Please provide one or more examples example in the space provided below of a promising practice that Trent University Xxxxx used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent Xxxxx Xxxxxxxxxxx is collaborating with ITS Services to have them review all Purchase Requisitions for computer hardware prior to orders being placed. With this review program in place, ITS is often able to supply the requisitioner with an existing used computer at no cost. Another benefit is that we are able to ensure that computers being purchased are compatible with our ITS standards and that we are not buying computers equipped with software that ITS can provide more cost effectively through license agreements. Xxxxx Xxxxxxxxxxx also works with Facilities Management Department and our office furniture supplier to maintain an up to date and organized inventory of used furniture. Utilizing this inventory, the University is one has a high success rate of several Ontario universities utilizing existing used items at little or no cost (and colleges who have jointly engaged it also has a legal specialist to review and update positive effect in terms of our standard tendering language to reflect all requirements and best practices outlined in impact on the Ontario Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved in public tenderingenvironment). The revised RFP templates will be reviewed with the participating universities and colleges in September.16

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University Sheridan College adopted the Government of Ontario's Supply Chain Code of Ethics: Yes • Please confirm that in 2009-10 Trent University Sheridan College adopted or is in the process of adopting all of the Government of Ontario's 25 mandatory requirements for Procurement Policies and Procedures: Yes • In 2009-10 did Trent University Sheridan College participate in the Ontario Education Collaborative Marketplace (OECM)? Yes • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 112,000 • Please provide one or more examples in the space provided below of a promising practice that Trent University Sheridan College used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent University is one of several Ontario universities and colleges who have jointly engaged a legal specialist to review and update our standard tendering language to reflect all requirements and best practices outlined Xerox paper contract started in the Ontario Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved October, 2009. Xerox photocopier contract started in public tenderingSeptember, 2009. The revised RFP templates Starting April 1, 2010, another contract on office supplies via OECM will be reviewed with the participating universities and colleges in Septembereffect.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University of Waterloo adopted the Government of Ontario's Supply Chain Code of Ethics: Yes • Please confirm that in 2009-10 Trent University of Waterloo adopted or is in the process of adopting all of the Government of Ontario's 25 mandatory requirements for Procurement Policies and Procedures: Yes • In 2009-10 did Trent University of Waterloo participate in the Ontario Education Collaborative Marketplace (OECM)? Yes • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 No • Please provide one or more examples in the space provided below of a promising practice that Trent University of Waterloo used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent The University is one of several Ontario universities and colleges who have jointly engaged a legal specialist to review and update our standard tendering language to reflect all requirements and best practices outlined in Waterloo has adopted the Ontario Supply Chain Guidelines Code of Ethics for the organization, as well as other legal requirements affecting the Code of Ethics provided by the Purchasing Management Association of Canada for our core procurement staff. We have adopted each of the 25 mandatory components as put forth by Ontario institutions involved in public tenderingBuys. On certain items there is a requirement for policy to be amended and that is currently under way. The revised RFP templates will be reviewed UofW has participated in the OECM in the sense that we have monitored each contract that has been established by OECM. We have yet to take part in any as of yet as the UofW contract value improves upon what is offered by the OECM contract, or our commodity is currently under contract. Procurement and Contracts established a “satellite” procurement station in a faculty, to complement our centralized procurement office. The goal was to establish a stronger relationship with individual researchers, increase efficiencies in terms of knowledge transfer and to enhance response times. The satellite has been well received by those in the participating universities and colleges in Septemberfaculty.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University Le Collège de Hearst adopted the Government of Ontario's Supply Chain Code of Ethics: Yes No • Please confirm that in 2009-10 Trent University Le Collège de Hearst adopted or is in the process of adopting all of the Government of Ontario's 25 mandatory requirements for Procurement Policies and Procedures: Yes • In 2009-10 did Trent University Le Collège de Hearst participate in the Ontario Education Collaborative Marketplace (OECM)? Yes • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 No • Please provide one or more examples in the space provided below of a promising practice that Trent University Le Collège de Hearst used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent University is one Although Xxxxxx receives less than $10 million per fiscal year from the Ministry of several Ontario universities Training, Colleges and colleges who have jointly engaged a legal specialist Universities, its Board of Governors has established policies and procedures to review ensure an ethical, professional and update our standard tendering language accountable supply chain. These policies and procedures requirements are similar (not identical) to reflect all requirements the Government on Ontario's Procurement Policies and best practices outlined in the Ontario Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved in public tendering. The revised RFP templates will be reviewed with the participating universities and colleges in SeptemberProcedures.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including collegesuniversities, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college university that are consistent with the principles outlined within the Supply Chain Guideline. TCU MTCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University York adopted the Government of Ontario's ’s Supply Chain Code of Ethics: Yes YES • Please confirm that in 2009-10 Trent University York adopted or is in the process of adopting all of the Government of Ontario's ’s 25 mandatory requirements for Procurement Policies and Procedures: Yes ? YES • In 2009-10 10, did Trent University York participate in the Ontario Education Collaborative Marketplace (OECM)? Yes ): YES • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 N/A ______________________________________________________________________________________________ 17 FINAL September 2010 • Please provide one or more examples example in the space provided below of a promising practice that Trent University York used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent York University participated in several OECM sourcing initiatives; however, only one contract met the requirements of the University (Natural Gas). Of the others that Xxxx participated in (photocopiers and office supplies) greater savings and process efficiencies were offered by existing contracts with the Ministry of Government Services. Other sourcing initiatives did not meet Xxxx’s requirements (e.g. the copy paper contract did not allow for desk-top delivery – a requirement as York does not have centralized shipping/receiving). Although Xxxx also participated in the office furniture sourcing initiative, OECM cancelled the process as a failed bid. We are currently participating on the desktop and notebook sourcing initiative, however, this process is still in progress. In summary, York has to date found its greatest value from participating in the Ministry of Government Services contracts. York University also dedicated a significant amount of time, resources and effort toward the OECM eMarketplace initiative. It was the first institution to sign the institutional services agreement with OECM that committed York to implementing the eMarketplace tool. We had finalized the design specifications when OECM announced it could not reach agreement with the technology/implementation partner. Xxxx is now looking to an alternative solution. Of the supply chain management initiatives introduced by the Supply Chain Secretariat, the Supply Chain Guideline has provided the greatest value and benefit to York by raising the value and profile of the activity within the institution and secondly, by increasing 10) Space Utilization In 2009-10, did York have a Space Utilization planning process in place to assess and optimize academic space utilization? YES Please provide one or more example(s) in the spaces provided below of several Ontario universities a promising practice that York used during 2009-10 to develop and colleges who have jointly engaged maintain results for international activities. A promising practice could be a legal specialist strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. If yes, please indicate in the space below the methodology used to inform Xxxx’s academic space utilization planning process: The University uses many complementary processes to ensure the most efficient use of York’s inventory of space for teaching and learning process. The Registrar’s Office maintains the Resource 25 central booking system. This system tracks all room bookings and allows a central body to monitor usage and adjust as appropriate. In tandem with the Resource 25 system, the Vice-President Academic & Xxxxxxx’x Office Chairs a Classroom Utilization Committee that meets regularly to review the usage of classrooms and update our standard tendering language labs and make recommendations to reflect all requirements and improve efficiencies. These improvements include the implementation of best practices outlined in the Ontario Supply Chain Guidelines across campus as well as other legal requirements affecting Ontario institutions involved the capital investments in public tenderinglearning technologies and repair and maintenance to ensure the longevity of this scarce asset. • If yes, please provide one or more example in the spaces provided below of a promising practice that York used during 2009-10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. York University has well developed strategic plans to transform Xxxxx Library by repurposing existing space. The revised RFP templates visionary plans will be reviewed with provide new state-of-the-art student learning spaces that accommodate a variety of different uses: from group work to collaborative learning to individual study. One component of these plans is the participating universities conversion of the second floor of the Xxxxx Library into a Learning Commons, bringing together student study space and colleges a variety of services previously scattered across the campus, including research, writing, and learning skills support services. The co-location of these supports recognizes the interconnected nature of study, learning and reasoning and communication skills. Phases one and two of the Learning Commons project commenced in September2010.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University Durham adopted the Government of Ontario's ’s Supply Chain Code of Ethics: Yes YES • Please confirm that in 2009-10 Trent University Durham adopted or is in the process of adopting all of the Government of Ontario's ’s 25 mandatory requirements for Procurement Policies and Procedures: Yes YES • In 2009-10 did Trent University Durham participate in the Ontario Education Collaborative Marketplace (OECM)? Yes ?: YES • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 $261,000 • Please provide one or more examples example in the space provided below of a promising practice that Trent University Durham used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent University is one of several Ontario universities Web‐based Requisitions Durham College has implemented a web‐based requisition system that has improved efficiencies and colleges who have jointly engaged a legal specialist to review sustainability. This web‐based requisition system eliminates printed paper requisitions and update our standard tendering language to reflect all requirements and best practices outlined in the Ontario Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved in public tendering. The revised RFP templates will be reviewed saves time with the participating universities and colleges in Septemberrequisitions being delivered electronically for approvals versus interoffice mail.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Trent University Xxxxxxx adopted the Government of Ontario's ’s Supply Chain Code of Ethics: Yes YES • Please confirm that in 2009-10 Trent University Xxxxxxx adopted or is in the process of adopting all of the Government of Ontario's ’s 25 mandatory requirements for Procurement Policies and Procedures: Yes YES • In 2009-10 did Trent University Xxxxxxx participate in the Ontario Education Collaborative Marketplace (OECM)? Yes ?: YES • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: 56,535 $0 (see below) o Participated in the following OECM Sourcing Projects: ▪ Office Supplies – Analysis Pending, May Join in 2010/11 ▪ Fine Paper – OECM Pricing is Higher than our Current Pricing, Did not Join Contract ▪ Lab Supplies – Project Still in Process at OECM ▪ Classroom Furniture – Scope Was Not Applicable to Colleges ▪ Desktop Computers – Project Still in Process at OECM ▪ Multi Functional Devices – Currently Under Existing Contract, Reviewing for Opportunity to Join in 2010/2011 • Please provide one or more examples example in the space provided below of a promising practice that Trent University Xxxxxxx used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. Trent University is one of several Ontario universities and colleges who have jointly engaged a legal specialist to review and update our standard tendering language to reflect all requirements and best practices outlined in the Ontario Supply Chain Guidelines as well as other legal requirements affecting Ontario institutions involved in public tendering. The revised RFP templates will be reviewed with the participating universities and colleges in September.